Supplies - 285300-2020

Submission deadline has been amended by:  356067-2020
19/06/2020    S118

Latvia-Riga: Supply of Office Furniture and Other Equipment and Provision of Maintenance Services

2020/S 118-285300

Contract notice

Supplies

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Agency for Support for BEREC (BEREC Office)
Postal address: Z.A. Meierovica bulvaris 14, 2nd floor
Town: Riga
NUTS code: LV006 Rīga
Postal code: LV-1050
Country: Latvia
E-mail: procurement@berec.europa.eu

Internet address(es):

Main address: https://berec.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6579
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Office Furniture and Other Equipment and Provision of Maintenance Services

Reference number: BEREC/2020/03/OT
II.1.2)Main CPV code
39130000 Office furniture
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The subject matter of the framework contract is supply of office furniture and other equipment and provision of maintenance services.

The Agency for Support for BEREC (BEREC Office), located in Riga, Latvia intends to conclude a framework contract of 4 years for purchasing office furniture and acoustic pods to cover the increasing needs and achieve the utmost satisfaction of users. The two groups of items subject to the current procurement are divided into two lots:

— Lot 1: referring to office furniture,

— Lot 2: referring to acoustic pods.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Office Furniture

Lot No: 1
II.2.2)Additional CPV code(s)
39130000 Office furniture
II.2.3)Place of performance
NUTS code: LV006 Rīga
II.2.4)Description of the procurement:

The lot 1 includes the following furniture families: tables, chairs, filing and accessories. The classification of furniture to purchase has been made taking into account the different families of furniture, which identifies the general type of furniture without specifying the precise uses and features of each item. Based on the BEREC Office needs into the different areas of the premises, the following families have been defined:

— tables: any table of non-specified dimensions, irrespective of their use or location;

— chairs: irrespective of the intended user or their characteristics;

— filing: all items used to store documents;

— accessories: these items are easy to replace and move and they do not all have the same function. They are ancillary items, which contribute to enhance the comfort into the different areas.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 351 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the FWC is 12 months renewable automatically up to 3 times for further period of 12 months each, with a total maximum duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Acoustic Pods

Lot No: 2
II.2.2)Additional CPV code(s)
39130000 Office furniture
II.2.3)Place of performance
NUTS code: LV006 Rīga
II.2.4)Description of the procurement:

The lot 2 includes single user acoustic pods and multi-person acoustic pods.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 149 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the FWC is 12 months renewable automatically up to 3 times for further period of 12 months each, with a total maximum duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/08/2020
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/06/2020