United Kingdom-Belfast: Construction work
Section I: Contracting authority
Main address: https://etendersni.gov.uk/epps/home.do
Address of the buyer profile: https://www.finance-ni.gov.uk/
Section II: Object
DOF:2262424-Property Maintenance Pan Government Collaborative Framework 2019
The Framework Agreement is for the provision of a wide range of construction related property maintenance services focused on planned preventive maintenance, reactive maintenance and micro construction works as set out below:
— planned preventative maintenance will cover the regular routine inspection, testing and servicing of plant and equipment,
— reactive maintenance will include unplanned repairs to buildings, plant and equipment including the provision of a 365 day/24 hour emergency service covering:
—— electrical, and
—— all plant and equipment including catering/kitchen equipment,
— micro works will include all aspects of the delivery of micro construction projects, not normally exceeding 30 000 GBP, including alterations to room layouts, replacement installations, planned repairs, higher value remedial repairs/replacements, etc. covering:
This Framework will comprise of 2 lots:
Lot 1: North;
Lot 2: South.
In order to provide resilience and ensure that a greater number of firms have an opportunity to bid for opportunities, both at Tier 1 and as part of the supply chain, a single contractor will only be awarded one of the 2 lots. 2 contractors will be appointed to the framework.
Lot 1: North
The geographical area of Lot 1 comprises specified post codes in the Northern Area of Northern Ireland. Refer to Document 7 of 7 Affected Property for list.
The Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Contracting Authority (CA). The CA reserves the right to extend the period of the Framework Agreement for an additional 1 year beyond the 4 years if necessary to ensure continuity of service to all clients.
Economic Operators (EOs) will be subject to performance monitoring and may be temporarily suspended from being able to participate in or may be terminated from the Framework Agreement (FA). Step-in clauses may be used, in. accordance with the conditions of the FA, to award a call-off to an EO appointed to another Lot, if the EO designated to a particular lot is not performing satisfactorily.
Lot 2: South
Lot 2, South Area. The geographical area of Lot 2 comprises specified post. codes in the Southern Area of. Northern Ireland. Refer to Document 7 of 7 Affected Property for list.
The Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Contracting Authority (CA). The CA reserves the right to extend the period of the Framework Agreement for an additional one year beyond the 4 years if necessary to ensure continuity of service to all clients.
Economic Operators (EOs) will be subject to performance monitoring and may be temporarily suspended from being able to participate in or may be terminated from the Framework Agreement (FA). Step-in clauses may be used, in accordance with the conditions of the FA, to award a call-off to an EO appointed to another lot, if the EO designated to a particular Lot is not performing satisfactorily.
Section III: Legal, economic, financial and technical information
The Economic Operators’ (EO) performance will be regularly monitored. As part of its. contract management procedures, the Contracting Authority (CA) will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 — Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures
If an EO has received. more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the CA, at its discretion, can consider an. economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public. Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Section IV: Procedure
Section VI: Complementary information
The Property Management Pan Government Collaborative Framework Agreement 2019 is being let by construction and procurement delivery on behalf of any public sector organisations requiring services in Northern Ireland including:
— Government Departments,
— Non-departmental Public Bodies;
— Local Authorities, or
— other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations is included in the PQQ/ITT documents. This Framework Agreement may be used to progress the Government’s wider social, economic and environmental objectives A list of potential users can be viewed at https://www.finance-ni.gov.uk/publications/list-potential-participants-property-maintenance-pan-government-collaborative-framework-2019
The Contracting Authority expressly reserves the right:
(i) to award 1, some, all or no lots;
(ii) not to award any contract/Framework Agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and
(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by economic operators or candidates. Any expenditure, work or effort undertaken prior to Framework Agreement award is accordingly at the sole risk of the economic operator or candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives.. . The award criteria are set out in the Instruction to Tenderers Documents. Economic Operators will be subject to performance monitoring and may be temporarily suspended from being able to participate in the Framework Agreement or may be terminated from the Framework Agreement. Step-in clauses may be used, in accordance with the conditions of the Framework Agreement, to award a call-off to an economic operator appointed to another lot, if the economic operator designated to a particular lot is not performing satisfactorily. There is no guarantee that a Framework Agreement will be put in-place as a result of this competition. Furthermore, there is no guarantee that any contracts will be awarded under any resulting Framework Agreement. No compensation will be paid in the event that the Framework Agreement is not concluded and or the level of contracts awarded under the Framework Agreement is not as anticipated by the winning economic operators. No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or Framework Agreement is withdrawn for any reason. Economic operators should take part in this process only on the basis that they fully understand and accept this position.
Internet address: https://www.finance-ni.gov.uk/contact
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.