Works - 285826-2019

20/06/2019    S117    - - Works - Contract notice - Restricted procedure 

United Kingdom-Belfast: Construction work

2019/S 117-285826

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
CPD - Construction Division
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Procurement Operations Branch
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps/home.do

Address of the buyer profile: https://www.finance-ni.gov.uk/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2262424
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2262424
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2262424
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DOF:2262424-Property Maintenance Pan Government Collaborative Framework 2019

Reference number: 2262424
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Framework Agreement is for the provision of a wide range of construction related property maintenance services focused on planned preventive maintenance, reactive maintenance and micro construction works as set out below:

— planned preventative maintenance will cover the regular routine inspection, testing and servicing of plant and equipment,

— reactive maintenance will include unplanned repairs to buildings, plant and equipment including the provision of a 365 day/24 hour emergency service covering:

—— building,

—— mechanical,

—— electrical, and

—— all plant and equipment including catering/kitchen equipment,

— micro works will include all aspects of the delivery of micro construction projects, not normally exceeding 30 000 GBP, including alterations to room layouts, replacement installations, planned repairs, higher value remedial repairs/replacements, etc. covering:

—— building,

—— mechanical,

—— electrical, and

—— painting.

II.1.5)Estimated total value
Value excluding VAT: 110 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

This Framework will comprise of 2 lots:

Lot 1: North;

Lot 2: South.

In order to provide resilience and ensure that a greater number of firms have an opportunity to bid for opportunities, both at Tier 1 and as part of the supply chain, a single contractor will only be awarded one of the 2 lots. 2 contractors will be appointed to the framework.

II.2)Description
II.2.1)Title:

Lot 1: North

Lot No: 1
II.2.2)Additional CPV code(s)
45300000
50700000
45350000
45310000
50710000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

The geographical area of Lot 1 comprises specified post codes in the Northern Area of Northern Ireland. Refer to Document 7 of 7 Affected Property for list.

II.2.4)Description of the procurement:

The Framework Agreement is for the provision of a wide range of construction related property maintenance services focused on planned preventive maintenance, reactive maintenance and micro construction works as set out below:

— planned preventative maintenance will cover the regular routine inspection, testing and servicing of plant and equipment,

— reactive maintenance will include unplanned repairs to buildings, plant and equipment including the provision of a 365 day/24 hour emergency service covering:

—— building,

—— mechanical,

—— electrical, and

—— all plant and equipment including catering/kitchen equipment,

— micro works will include all aspects of the delivery of micro construction projects, not normally exceeding 30 000 GBP, including alterations to room layouts, replacement installations, planned repairs, higher value remedial repairs/replacements, etc. covering:

—— building,

—— mechanical,

—— electrical, and

—— painting.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 55 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Contracting Authority (CA). The CA reserves the right to extend the period of the Framework Agreement for an additional 1 year beyond the 4 years if necessary to ensure continuity of service to all clients.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators (EOs) will be subject to performance monitoring and may be temporarily suspended from being able to participate in or may be terminated from the Framework Agreement (FA). Step-in clauses may be used, in. accordance with the conditions of the FA, to award a call-off to an EO appointed to another Lot, if the EO designated to a particular lot is not performing satisfactorily.

II.2)Description
II.2.1)Title:

Lot 2: South

Lot No: 2
II.2.2)Additional CPV code(s)
45300000
50700000
45350000
45310000
50710000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Lot 2, South Area. The geographical area of Lot 2 comprises specified post. codes in the Southern Area of. Northern Ireland. Refer to Document 7 of 7 Affected Property for list.

II.2.4)Description of the procurement:

The Framework Agreement is for the provision of a wide range of construction related property maintenance services focused on planned preventive maintenance, reactive maintenance and micro construction works as set out below:

— planned preventative maintenance will cover the regular routine inspection, testing and servicing of plant and equipment,

— reactive maintenance will include unplanned repairs to buildings, plant and equipment including the provision of a 365 day/24 hour emergency service covering:

—— building,

—— mechanical,

—— electrical, and

—— all plant and equipment including catering/kitchen equipment,

— micro works will include all aspects of the delivery of micro construction projects, not normally exceeding 30 000 GBP, including alterations to room layouts, replacement installations, planned repairs, higher value remedial repairs/replacements, etc. covering:

—— building,

—— mechanical,

—— electrical, and

—— painting.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 55 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Contracting Authority (CA). The CA reserves the right to extend the period of the Framework Agreement for an additional one year beyond the 4 years if necessary to ensure continuity of service to all clients.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators (EOs) will be subject to performance monitoring and may be temporarily suspended from being able to participate in or may be terminated from the Framework Agreement (FA). Step-in clauses may be used, in accordance with the conditions of the FA, to award a call-off to an EO appointed to another lot, if the EO designated to a particular Lot is not performing satisfactorily.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Economic Operators’ (EO) performance will be regularly monitored. As part of its. contract management procedures, the Contracting Authority (CA) will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 — Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures

If an EO has received. more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the CA, at its discretion, can consider an. economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public. Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 171-387883
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Property Management Pan Government Collaborative Framework Agreement 2019 is being let by construction and procurement delivery on behalf of any public sector organisations requiring services in Northern Ireland including:

— Government Departments,

— Agencies;

— Non-departmental Public Bodies;

— Local Authorities, or

— other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations is included in the PQQ/ITT documents. This Framework Agreement may be used to progress the Government’s wider social, economic and environmental objectives A list of potential users can be viewed at https://www.finance-ni.gov.uk/publications/list-potential-participants-property-maintenance-pan-government-collaborative-framework-2019

The Contracting Authority expressly reserves the right:

(i) to award 1, some, all or no lots;

(ii) not to award any contract/Framework Agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by economic operators or candidates. Any expenditure, work or effort undertaken prior to Framework Agreement award is accordingly at the sole risk of the economic operator or candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives.. . The award criteria are set out in the Instruction to Tenderers Documents. Economic Operators will be subject to performance monitoring and may be temporarily suspended from being able to participate in the Framework Agreement or may be terminated from the Framework Agreement. Step-in clauses may be used, in accordance with the conditions of the Framework Agreement, to award a call-off to an economic operator appointed to another lot, if the economic operator designated to a particular lot is not performing satisfactorily. There is no guarantee that a Framework Agreement will be put in-place as a result of this competition. Furthermore, there is no guarantee that any contracts will be awarded under any resulting Framework Agreement. No compensation will be paid in the event that the Framework Agreement is not concluded and or the level of contracts awarded under the Framework Agreement is not as anticipated by the winning economic operators. No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or Framework Agreement is withdrawn for any reason. Economic operators should take part in this process only on the basis that they fully understand and accept this position.

VI.4)Procedures for review
VI.4.1)Review body
Construction Procurement Delivery CPD, Department of Finance NI
CPD, Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555

Internet address: https://www.finance-ni.gov.uk/contact

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/06/2019