Services - 286000-2016

18/08/2016    S158

Belgium-Brussels: Services for the collection and selective treatment of all types of waste in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area

2016/S 158-286000

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 04/P001
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1049
Country: Belgium
Contact person: Office pour les infrastructures et la logistique
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1682
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Services for the collection and selective treatment of all types of waste in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area.

Reference number: OIB.02/PO/2016/048/719.
II.1.2)Main CPV code
90510000 Refuse disposal and treatment
II.1.3)Type of contract
Services
II.1.4)Short description:

This contract covers services for the collection and selective treatment of all types of waste, as well as the related services and supplies, in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area, including the services to be provided in new buildings which may be added to the contracting authority's building stock during the contract period. In accordance with the specifications, the services covered by this contract consist mainly of the selective collection, sorting, storage, collection, transport and treatment of all types of waste generated by activities in the contracting authority's buildings, as well as the provision of containers and other necessary resources for the smooth running of such services.

II.1.5)Estimated total value
Value excluding VAT: 4 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
90511000 Refuse collection services
90511400 Paper collecting services
90520000 Radioactive-, toxic-, medical- and hazardous waste services
90524000 Medical waste services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels-Capital Region and surrounding area.

II.2.4)Description of the procurement:

This contract covers services for the collection and selective treatment of all types of waste, as well as the related services and supplies, in buildings occupied and/or managed by the European Commission in the Brussels-Capital Region and the surrounding area, including the services to be provided in new buildings which may be added to the contracting authority's building stock during the contract period. In accordance with the specifications, the services covered by this contract consist mainly of the selective collection, sorting, storage, collection, transport and treatment of all types of waste generated by activities in the contracting authority's buildings, as well as the provision of containers and other necessary resources for the smooth running of such services.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 4 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose a 'Legal entities' form accompanied by an official document proving the establishment of the entity concerned and the country where the tenderer has his head office or is domiciled. He must also provide all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published in Annex I.3 'Checklist of documents to be completed and provided' to the tender specifications, in its entirety.

NB: the successful tenderer must, on pain of exclusion, provide the documentary evidence below in support of the solemn declaration prior to signature of the contract.

NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— a copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— a statement as to specific annual turnover related to this contract, realised during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of at least 2 000 000 EUR/year.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

solemn declaration listing the main services provided over the past 3 years in the field covered by this contract. It should specify the amounts and duration, as well as the contact details of the public or private recipients of the services provided. The contracting authority reserves the right to verify the information provided and to ask the recipients of the services referred to how satisfied they were with the services provided by the tenderer.

— For waste subject to mandatory recovery and treatment at the time the tender is submitted, the tenderer must provide evidence of a partnership or a request for a partnership with one or more approved bodies. For each type of waste (paper/cardboard, glass, etc.), official evidence of the partnership must be provided by the successful tenderer before contract signature.

— To be selected, the tenderer must also provide details of the type and level of certification held. ISO 9001 certification or equivalent and/or ISO 14001 or EMAS certification or equivalent shall be accepted by the contracting authority.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must demonstrate, by means of the above declaration, that he has managed the collection and treatment of waste for an annual volume of at least 3 000 tonnes of paper/cardboard and 3 000 tonnes of other waste.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Approval as collector of hazardous waste.

Registration for the collection and transport of non-hazardous waste: Decree of the Government of the Brussels-Capital Region of 21.6.2012 on the registration of collectors and transporters of non-hazardous waste other than household waste.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/09/2016
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/10/2016
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1682

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) Certain executive agencies or Union bodies may participate in the contract, even if they are not a fully fledged contracting authority, by way of an agreement signed between the contracting authority and said entities. The respective volumes of the services are stated in the tender specifications.

3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

4) Optional site visit (see point 4.4 of the invitation to tender).

5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
08/08/2016