Supplies - 287253-2016

19/08/2016    S159

Belgium-Brussels: DIGIT/R3/PO/2015/023 — PrinCESSe II — lot 2 — acquisition of personal printers, group A3 printers, document scanners, non-reference and channel devices, and their options, extensions, and consumables

2016/S 159-287253

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Informatics
Postal address: rue Belliard 28
Town: Brussels
NUTS code: 00 Not specified
Postal code: 1049
Country: Belgium
Contact person: DIGIT Contracts Info Centre
Telephone: +322 2960762
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Informatics.

Section II: Object

II.1)Scope of the procurement

DIGIT/R3/PO/2015/023 — PrinCESSe II — lot 2 — acquisition of personal printers, group A3 printers, document scanners, non-reference and channel devices, and their options, extensions, and consumables.

II.1.2)Main CPV code
30230000 Computer-related equipment
II.1.3)Type of contract
II.1.4)Short description:

Acquisition of reference devices for specific purposes (personal printers (black and white or colour), group A3 colour printers, document scanners); acquisition of non-reference output and imaging devices and channel devices. Non-reference output and imaging devices belong to a range of identified categories such as plotter, label printer, barcode printer, portable printer, portable scanner, or photo printer. Channel devices are unidentified devices that provide functionality related to printing, copying and/or scanning, but which do not fall under the identified devices as defined above.

Provision of basic services (e.g. maintenance) and optional services (e.g. training). See tendering specifications for details.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Brussels, Luxembourg, Strasbourg, Ispra, Dublin, and Grange.

II.2.4)Description of the procurement:

See tendering specifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

For acquisition — 2 possible renewals of 1 year each. See tendering specifications for maintenance, upgrades, consumables and associated services.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Administrative budget.
II.2.14)Additional information

The tendering specifications and additional documents (including questions and answers) will be made available from the following website address:

Interested parties may wish to register via the website in order to be notified on time about updates. Non-registered parties are invited to consult the website regularly.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See tendering specifications.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: Standard lifetime duration of related supplies.
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 063-109956
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/10/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/10/2016
Local time: 15:00

rue Belliard 28, 1049 Brussels, BELGIUM. For security and organisational reasons, tenderers should send a copy of the ID of that person(s) by e-mail (, no later than 1 working day before the opening session, failing which DG Informatics reserves the right to refuse to admit the tenderer's representative(s) to the opening session.

Information about authorised persons and opening procedure:

Maximum 2 representatives per tenderer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

1. New registration procedure (e-tendering):

The tendering specifications and additional documents (including questions and answers) will be made available from the following website address:

If they wish so, interested parties may register via the website. This will allow them to be informed from the e-tendering system when an update with regard to the present call for tenders is made available.

Non-registered parties are invited to consult the website regularly. The European Commission will not be liable if tenderers do not take notice of the additional information published on the website with regard to the present call for tenders. No paper copy will be issued. The Directorate-General for Informatics was certified ‘EMAS’ in 2008 and adopts therefore environmentally friendly behaviour. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance. Further information on the conditions relating to the contract, contract durations, contract renewals, conditions for participation, minimum capacity levels required, estimated total volume of the supplies and services, information on the specific contracts to be awarded, required information about the staff responsible for the execution of the service, etc. is provided in the tendering specifications available from the website address mentioned above.

2. Apart from the European Commission 48 other EU institutions will be participating as contracting authorities under PrinCESSe II (i.e. ACER, BBI Joint Undertaking, BEREC Office, CdT, Cedefop, CEPOL, Chafea, Clean Sky 2 Joint Undertaking, CJEU, EACEA, EASA, EASME, EASO, EBA, ECA, EDA, EDPS, EEA, EEAS, EESC/CoR, EFCA, EFSA, EIGE, EIOPA, EIT, EP, European Union Agency for Railways, ERCEA, ESMA, eu-LISA, EU-OSHA, Euratom Supply Agency, Eurojust, Europol, European Schools, Fusion for Energy Joint Undertaking, FCH 2 Joint Undertaking, FRA, Frontex, European GNSS Agency (GSA), IMI 2 Joint Undertaking, INEA, EUIPO, Ombudsman, REA, SESAR Joint Undertaking, S2R Joint Undertaking and SRB; see tendering specifications for details).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Commission, Directorate-General for Informatics, Resources Management and Optimisation Directorate, ICT Procurement and Contract Management Unit
Postal address: rue Belliard 28, Office: 07/142
Town: Brussels
Postal code: 1049
Country: Belgium
Telephone: +32 22960762
Fax: +32 22957702
Internet address:
VI.5)Date of dispatch of this notice: