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Supplies - 289404-2018

05/07/2018    S127

United Kingdom-Hamilton: Office furniture

2018/S 127-289404

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Lanarkshire Council
Postal address: Council Headquarters, Almada Street
Town: Hamilton
NUTS code: UKM95 South Lanarkshire
Postal code: ML3 0AA
Country: United Kingdom
E-mail: irene.peacock2@southlanarkshire.gov.uk
Telephone: +44 1698454793
Internet address(es):
Main address: http://www.southlanarkshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply, Delivery and Installation of Office and Supported Needs Furniture

Reference number: SLC/PS/FINCOR/17/103
II.1.2)Main CPV code
39130000 Office furniture
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply, Delivery and Installation of Office and Supported Needs Furniture.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 450 000.00 GBP
II.2)Description
II.2.1)Title:

Supply, Delivery and Installation of Office Furniture

Lot No: 1
II.2.2)Additional CPV code(s)
39130000 Office furniture
II.2.3)Place of performance
NUTS code: UKM95 South Lanarkshire
Main site or place of performance:

South Lanarkshire Council area.

II.2.4)Description of the procurement:

Supply, Delivery and Installation of Office Furniture (seating, tables and storage).

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract that will be awarded from this tender will be for a period of 5 years with the option to extend for up to 2 years after the expiry of the initial term subject to satisfactory performance and available funding.

II.2)Description
II.2.1)Title:

Supply, Delivery and Installation of Supported Needs Furniture

Lot No: 2
II.2.2)Additional CPV code(s)
39140000 Domestic furniture
II.2.3)Place of performance
NUTS code: UKM95 South Lanarkshire
Main site or place of performance:

South Lanarkshire Council area.

II.2.4)Description of the procurement:

Supply, Delivery and Installation of Supported Needs Furniture (seating, tables and storage) mostly for Care Homes and Sheltered Housing complexes.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract that will be awarded from this tender will be for a period of 5 years with the option to extend for up to 2 years after the expiry of the initial term subject to satisfactory performance and available funding.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 241-499920
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Supply, Delivery and Installation of Office Furniture

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
03/07/2018
V.2.2)Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Claremont Office Furniture
Postal address: 112 Cornwall Street South, Kinning Park
Town: Glasgow
NUTS code: UKM95 South Lanarkshire
Postal code: G41 1AA
Country: United Kingdom
Telephone: +44 1414193609
Internet address: https://claremontofficefurniture.com/contact/
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 050 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 2
Title:

Supply, Delivery and Installation of Supported Needs Furniture

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
03/07/2018
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Claremont Office Furniture
Postal address: 112 Cornwall Street South, Kinning Park
Town: Glasgow
NUTS code: UKM95 South Lanarkshire
Postal code: G41 1AA
Country: United Kingdom
Telephone: +44 1414193609
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 400 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

ESPD Question 4C.12 Quality Control

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that any products in relation to the contract meet the appropriate UK British / EN Standards. Further details can be found in the Specifications — Attachments 3 and 4.

ESPD Question 4D.1 Quality Assurance Schemes

It is a requirement of this tender that the bidder recommended for award holds the following Quality Assurance scheme membership:

ISO9001 Quality Management System or equivalent or a documented Quality Assurance Policy that as a minimum covers:

— Quality Management, Quality Performance,Training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities,

— on-going procedures for monitoring Quality Management, a complaints process (further information can be found in Attachment 7 of the tender).

Exclusion Criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A — 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a Pass/Fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self-cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self-cleansing measures undertaken.

Declarations and Certificates:

In a restricted tendering procedure, prior to the issue of Invitation to Tender, the bidders who are being recommended for issue of tenders will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification and Technical Envelopes.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

ESPD Question 2D.1 Prompt Payment Certificate:

Declaration Section Form of Tender (only required by Bidders progressing to ITT Stage).

ESPD Question 3D.11 Non-Collusion Certificate.

ESPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration.

ESPD Question 4B.5.1 Insurance Certificates.

ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration.

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration.

ESPD Question 4D.1 Health and Safety Declaration.

Declarations Signature Page:

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

(SC Ref:549094)

VI.4)Procedures for review
VI.4.1)Review body
Official name: South Lanarkshire Council
Postal address: Council Headquarters, Almada Street
Town: Hamilton
Postal code: ML3 0AA
Country: United Kingdom
Telephone: +44 3031231010
Internet address: http://www.southlanarkshire.gov.uk
VI.5)Date of dispatch of this notice:
04/07/2018