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Services - 291592-2015

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19/08/2015    S159    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Framework contract COM 2015 — evaluation, communication and event organisation

2015/S 159-291592

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for International Cooperation and Development, Unit R.5 — Finance, Contracts, Audit
Postal address: rue de la Loi 41, office 03/030
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Jean-Hervé Ramat
E-mail: europeaid-r5-call-for-tenders@ec.europa.eu

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/europeaid/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=972

Further information can be obtained from:
Official name: European Commission, Directorate-General for International Cooperation and Development — EuropeAid
Postal address: rue de la Loi 41
Town: Brussels
Postal code: 1049
Country: Belgium
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=972

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Commission, Directorate-General for International Cooperation and Development — EuropeAid
Postal address: rue de la Loi 41
Town: Brussels
Postal code: 1049
Country: Belgium
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=972

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Services related to the implementation of EU external assistance.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework contract COM 2015.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All countries.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 54 000 000 and 80 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
Multiple framework contract for short-term contracts for evaluation, communication and event organisation in the field of development cooperation. This framework contract will be entered into with several economic operators for 2 years, renewable once for 2 years at most.
II.1.6)Common procurement vocabulary (CPV)

98910000, 79419000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Initial 2-year contract with an estimated value between 27 000 000 EUR and 40 000 000 EUR. Renewable once for the same duration and estimated value.
Estimated value excluding VAT:
Range: between 54 000 000 and 80 000 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Evaluation
1)Short description
Evaluations of geographic (regions/countries) cooperation strategies and programmes; thematic multi-country evaluations; evaluations of selected policy issues and aid modalities, particularly budget support operations. Support to dissemination of the results: lessons learned and evaluation recommendations, support for development of appropriate methodological approaches and tools for evaluation.

Evaluations will cover EU strategies worldwide and will require sound knowledge of EU methodology for evaluations and the OECD DAC approach for evaluation of budget support operations. Both are online and available at: http://ec.europa.eu/europeaid/evaluation-approach-and-methodology_en

2)Common procurement vocabulary (CPV)

79419000

3)Quantity or scope
Between 5 500 000 and 8 000 000 EUR per year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Communication
1)Short description
This lot covers communication activities, particularly public awareness-raising campaigns, social media services, development of new or existing websites and databases and communication and visibility strategies, these activities may take place in countries benefiting from international cooperation or external aid.
2)Common procurement vocabulary (CPV)

98910000

3)Quantity or scope
Between 3 000 000 EUR and 5 000 000 EUR per year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Organisation of events
1)Short description
This involves logistical organisation of events which may take place within or outside the European Union. These events are mainly organised in the context of implementing international cooperation or external aid and may require the following services: transport of participants, reservation of hotels and conference rooms, interpreters, catering, public awareness-raising activities, etc.
2)Common procurement vocabulary (CPV)

98910000

3)Quantity or scope
Between 5 000 000 EUR and 7 000 000 EUR per year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not for the framework contract. For specific contracts under the framework contract, see tender dossier, available under the link mentioned in point I.1 (electronic access to information).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender dossier.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender dossier.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender dossier — instructions to tenderers.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender dossier — instructions to tenderers.
Minimum level(s) of standards possibly required: See tender dossier — instructions to tenderers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender dossier — instructions to tenderers.
Minimum level(s) of standards possibly required:
See tender dossier — instructions to tenderers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EuropeAid/137211/DH/SER/Multi.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 108-195068 of 6.6.2015

Other previous publications

Notice number in the OJEU: 2015/S 122-221715 of 27.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.10.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: Preferably in English, the language of the contract.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 20.10.2015 - 14:30

Place:

European Commission, DG International Cooperation and Development, Unit R5, rue de la Loi 41, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Duly authorised persons representing tendering firms, with prior notification by e-mail (see point I.1 above) of their presence, a minimum of 1 week before the opening date.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The full tender dossier including the terms of reference can be found at the following address — https://etendering.ted.europa.eu/cft/cft-display.html?cftId=972 (under the tab ‘Document library’).

Practicalities for submitting a tender, the conditions for participation (eligibility, exclusion and selection criteria) as well as award criteria and their weighting can be seen in the tender dossier in the documents ‘Invitation to tender’ and ‘Instructions to tenderers’.
The tender dossier also contains the mandatory forms that are to be used for tendering.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Tenderers believing that they have been harmed by an error or irregularity during the award process may file a complaint.
Any request for information or complaint will have neither the purpose nor the effect of suspending the deadline for lodging an appeal, which must be done within 2 months of the notification of the appealed decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
7.8.2015