Services - 291593-2015

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19/08/2015    S159

Italy-Ispra: Compulsory third party liability insurance policy for the use of motor vehicles belonging to JRC Ispra (VA) and additional guarantees

2015/S 159-291593

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Joint Research Centre, Ispra Site Management, Logistics and Property Management Unit
Postal address: via Enrico Fermi 2749, TP 582
Town: Ispra VA
Postal code: 21027
Country: Italy
Contact person: Finance and Procurement Unit
For the attention of: Valentina Menegon
E-mail: jrc-ism-c03-procurement@ec.europa.eu

Internet address(es):

General address of the contracting authority: http://web.jrc.ec.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1030

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: research.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Compulsory third party liability insurance policy for the use of motor vehicles belonging to JRC Ispra (VA) and additional guarantees.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: contractor's headquarters.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Compulsory third party liability insurance for motor vehicles belonging to and used by the JRC, Ispra site, and registered in accordance with regulations in force in Italy. The service also includes additional guarantees for the vehicles. The relevant law governing compulsory third party liability insurance for motor vehicles is the Private Insurance Code, Legislative Decree No 209 of 7.9.2005 and subsequent amendments and additions.
The list of vehicles to insure will be included in Annex I to the contract.
II.1.6)Common procurement vocabulary (CPV)

66510000 Insurance services, 66514110 Motor vehicle insurance services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is for an insurance policy running for 12 months; renewable up to 4 times. The number of vehicles to insure will be given in Annex I to the contract and may be subject to updates during contract performance.
Estimated value excluding VAT: 165 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators may submit a tender either individually or in a consortium (with or without legal personality). Subcontracting is permitted in both cases.
The tenderer must clearly state the role of each economic operator — an individual tenderer, a consortium member or a subcontractor. This applies even when the legal entities involved belong to said economic grouping.
All consortium members shall be jointly and severally liable vis-à-vis the contracting authority for contract performance and will become party to the contract if it is awarded. Grouping members must nominate a legal entity ('leader') who will have full authority to bind the consortium and each member thereof during contract performance. He shall be responsible for the administrative management (issuing invoices, receiving payments, etc.) on behalf of all other members.
Subcontracting is understood to be a situation where the contractor enters into legally binding commitments with other legal entities to perform part of the contract on its behalf. The contractor retains full responsibility vis-à-vis the contracting authority for contract performance. The use of freelancers or staff members of other legal entities not belonging to the contractor constitutes subcontracting, irrespective of applicable national legislation.
Tenderers must state the proportion of the service they intend to subcontract.
The tender must include a letter of intent on the part of each subcontractor, in which they clearly state their readiness to work with the tenderer, should the latter be awarded the contract. During contract performance, any change of subcontractor shall be subject to the contracting authority's written approval.
An individual tenderer or a consortium may also rely on the capacities of other entities in order to meet the minimum capacity levels required in points III.2.2 and III.2.3, regardless of the legal nature of the links he has with them. In such an event, he must prove to the contracting authority that he has the necessary resources to carry out the contract, for example, by producing an undertaking from said entities to place the resources in question at his disposal. If the tenderer relies on the capacities of third parties with a different legal personality to the individual tenderer or the grouping members, even if they are part of said grouping of economic operators, this shall be considered as subcontracting under the procedure. Should the contract be awarded to a tenderer who relies on third parties to provide more than 70 % of the minimum economic and financial capacity requirements listed in point III.2.2, the contracting authority shall ask the third parties to sign the contract, thereby becoming jointly and severally liable together with the tenderer for performance thereof.
The role and duties of each consortium member and each subcontractor must be clearly stated in the tender. The accompanying letter must state the name of the tenderer (including all partners in the case of a consortium) and subcontractor(s), including third parties whose capacities the tenderer may rely on, as well the name of the sole contact person for the procedure. For groupings, the accompanying letter must be signed by each member, or by 1 member duly authorised to sign the tender and the contract on behalf of the others.
In this latter case, authorisation may, for example, be in the form of a proxy, letter of intent or consortium agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1) exclusion criteria: to be eligible to participate in this procedure, tenderers must not be in 1 of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council currently in force. Tenderers (including consortium members) and the subcontractors identified in accordance with point III.1.3 must sign the declaration on honour in Annex 1 to the administrative annex (available from the contracting authority's website given in point I.1), stating that they are not in any of these situations. At the contracting authority's request, the successful tenderer (including consortium members) and all the subcontractors identified by the tenderer in accordance with point III.1.3 must provide the documentary evidence listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may exempt the tenderer from providing the documentary evidence requested if it has already been submitted as part of another procurement procedure, and provided that it is less than 1 year old and still valid. In that case, the tenderer shall solemnly declare that the documentary evidence has already been submitted as part of a previous procurement procedure and confirm that his situation has not changed.
2) Selection criteria: legal capacity. Tenderers (all consortium members) must prove their legal capacity to carry out the contract by providing a certificate of enrolment on the trade or professional register in the country in which they are resident/domiciled. If the tenderer is neither required nor authorised to be registered in said register for reasons connected with his status or his legal form, the contracting authority may accept, as sufficient proof: a sworn statement or certificate; membership of a specific organisation; express authorisation or enrolment on the VAT register.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: tenderers must meet the following criteria:
— have an annual turnover that satisfies the minimum level of capacity,
— be sufficiently economically sound to commence and perform the contract.
The following means of proof must be provided by each tenderer (each partner in the case of a consortium), and each subcontractor upon whose capacity the tenderer intends to call, in order to meet the minimum level required for economic and financial capacity:
1) copy of the financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 3 financial years for which accounts have been closed, published and/or audited, or should this not be obligatory in accordance with the law in the economic operator's country of residence, certified exact and sincere by a duly authorised representative;
2) statement as to overall annual turnover and annual turnover in the area covered by the contract, realised during the past 3 financial years for which accounts have been closed.
If, for some exceptional reason that the contracting authority considers to be justified, the economic operator is unable to provide the means of proof required above, he may prove his economic and financial capacity by means of any other document that the contracting authority deems appropriate. In all cases, the tenderer must notify the contracting authority of the exceptional reason and provide justification therefor. The contracting authority reserves the right to request other documents that enable the economic operator's economic and financial capacity to be verified, or seek further information and/or clarifications by appropriate means (website, official bodies, etc.).
The contracting authority may exempt an economic operator from the obligation to provide the documentary evidence required above if it has already been provided under another procurement procedure and on condition that it complies with the requirements of this contract notice. In this case, the economic operator must provide details of the contract reference and the Commission department involved.
The contracting authority reserves the right not to select a tenderer if it has major concerns regarding the evidence provided as regards economic soundness to carry out the contract, and the tenderer has failed to alleviate said concerns by submitting comments or other proof of economic soundness.
Minimum level(s) of standards possibly required: the minimum levels of capacity shall be evaluated considering the tenderer as a whole, including the total capacity of all partners (in the case of a consortium), and all subcontractors:
2) with reference to point III.2.2.2, the annual turnover in the reference field must not be less than 99 000 EUR for each of the past 3 financial years.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
1) list of services of a similar nature provided during the past 3 years, with details of the values, dates and public or private recipients involved;
2) proof of previous official authorisation to provide the services requested under this contract in the country of service provision.
Minimum level(s) of standards possibly required:
the minimum levels of capacity shall be evaluated considering the tenderer as a whole, including the total capacity of all partners (in the case of a consortium), and all subcontractors.
1) With reference to point III.2.3.1, the tenderer must prove that he has taken out at least 3 contracts/policies per year with a value of no less than 33 000 EUR.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: the provision of these services is reserved for insurance companies that must comply with the rules laid down by the European Union directives for such sectors.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
JRC/IPR/2015/C.3/0031/OC.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.10.2015
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.10.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 8.10.2015 - 9:30

Place:

via Enrico Fermi n. 2749, 21027 Ispra VA, ITALY (room 7 IPR, on the first floor of the main entrance to the JRC Ispra site).

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: up to 2 authorised representatives per company may attend the opening. Requests must be sent by e-mail (jrc-ism-c03-procurement@ec.europa.eu) at least 3 days prior to the opening, together with a copy of the identity card/passport. Use reference: JRC/IPR/2015/C.3/0031/OC.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
At the tenderer's request, the contracting authority may provide additional information (for the purposes of clarifying the nature of the contract only).

Any additional requests for information must be submitted in writing, solely via the eTendering website at the following address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1030 in the 'questions and answers' section, clicking on 'create a question'.

The contracting authority is under no obligation to reply to requests for additional information submitted less than 5 working days prior to the deadline for submission of tenders.
The contracting authority may, on its own initiative, inform interested parties of any error, inaccuracy, omission or other clerical errors in the text of the contract notice.
Any additional information, including that referred to above, shall be published on the aforementioned eTendering website. The website will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tender period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: observations relating to this procurement procedure may be sent to the contracting authority stated in point I.1.

If you believe that there has been maladministration, you may lodge a complaint with the European Ombudsman within 2 years of the date you became aware of the facts in connection therewith (see http://www.ombudsman.europa.eu). This complaint neither suspends the time period for lodging appeals nor opens a new period.

Appeals may be lodged with the body stated under point VI.4.1 within 2 months of notification of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@ec.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
7.8.2015