Works - 292898-2019

25/06/2019    S120    - - Works - Contract notice - Restricted procedure 

United Kingdom-Riccarton: Building construction work

2019/S 120-292898

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
United Kingdom
Telephone: +44 1314514446
NUTS code: UKM75

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Main Contractor — National Robotarium

Reference number: HWU1868
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The University is seeking a main Contractor for the construction of the National Robotarium within its Edinburgh Campus.

II.1.5)Estimated total value
Value excluding VAT: 16 120 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Riccarton Campus, Edinburgh, SCOTLAND, EH14 4AS.

II.2.4)Description of the procurement:

The University is seeking a main Contractor for the construction of the National Robotarium within its Edinburgh Campus.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/06/2020
End: 30/09/2021
This contract is subject to renewal: yes
Description of renewals:


II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

ESPD Section 4.C: Technical and Professional Ability Question Scoring Methodology:

100 — value add: the tenderer has provided a strong methodology addressing all the key points requested and has also provided detail of relevant value add that they can provide.

75 — good: the tenderer response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provide details on how the requirements will be fulfilled.

50 — acceptable: the tenderer has provided an acceptable methodology addressing most of the key points listed above in detail or the tenderer has provided all the key points listed above but lacks detail in answering the question fully. The response provides confidence that the requirements can be met.

25 — minor concerns: the tenderer has provided a methodology addressing some of the key points listed above in detail or the tenderer has provided most of the key points listed above but lacks detail. The response provided does not provide confidence fully that the requirements can be met.

0 — major concerns: the tenderer has failed to address the question, submitted a nil response or any element of the response gives cause for major concern.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The University reserves the right to extend the scope of this works project if the budget becomes available. The anticipated potential excess budget is circa 30 % of the original anticipated contract value. Charges incurred as a result of an extension will be pro-rated against commercial bids in Stage 2.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulations 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional l or trade register within the country in which they are established. For this procurement, this includes a requirement for all on site staff to be accredited under the Construction Skills Certificate Scheme (CSCS) or equivalent.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 40 000 000 GBP for the last 3 years.

The successful tenderer will be required to provide 3 years audited accounts, or equivalent prior to awarded to the contract, or confirm in their tender submission the publicly accessible, free, online location of accounts in such a format. There must be no qualification or contra-indication from any evidence provided in support of the contractor's economic and financial standing.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Please note that these levels are 'for each and every claim' and there will be no limit of liability accepted. Bidders also must confirm they can provide the following supporting evidence at point of award.

Minimum level(s) of standards possibly required:

Turnover requirements:

Bidders will be required to have a minimum ‘general’ turnover of 40 000 000 GBP for the last 3 years.

Insurance requirements:

— employer's (compulsory) liability insurance = 10 000 000 GBP,

— professional indemnity insurance = 20 000 000 GBP,

— public liability insurance = 10 000 000 GBP,

— contractors all risk insurance = 20 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to these statements when completing Section 4C of the ESPD (Scotland).

Selection question weighting and statements:

4C.1 (question weighting 60 %) bidders will be required to provide 3 examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in Part II.2.4 of the OJEU Contract Notice and provided project documentation.

Examples should include the following:

— project name,

— contract type,

— project value,

— project description, including size,

— key personnel as noted in 4C.2 involved,

— key project successes/problems,

— a named client referee,

— colour images of the interior and exterior.

Ideal examples will be of similar scope, type and complexity as the subject of this project within a live environment, as well as delivered under the same contract type (design and build contract).

Each example must not exceed 800 words and 2 A4 pages

As stated above in ‘2) Selection Stage Evaluation Criteria and Guidance’, each example will be assessed with a weighting of 20 % per examples provided.

4C.6 (question weighting 40 %) bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications or their equivalents:

— CSCS Managerial card,


— asbestos awareness,

— MCIOB (preferred).

Further, we ask that CVs are provided for all key personnel, including:

(i) senior contracts manager;

(ii) project manager;

(iii) M&E manager;

(iv) project quantity surveyor/commercial manager;

(v) design manager; and

(vi) soft landings manager.

Your response should include, but is not limited to:

— role and responsibilities for this project,

— educational and professional qualifications,

— relevant competency and skills,

— relevant project experience and responsibilities on past similar projects, including dates, and

— broader project experience and responsibilities on past projects, including dates.

Guidance: Each CV should be no greater than a single side A4 and limited to 800 words maximum. Any text above this word count shall be discounted and only the first 800 words shall considered within the evaluation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Contractors must provided management information when requested by the University through the life of the contract.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 12/08/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

ESPD Section 4D.2:

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate; or

2) The bidder must have a regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control);

3) Bidders will be asked to submit the following forms:

— form of tender,

— freedom of information,

— bona fide tender,

— parent company guarantee, and

— supply chain code of conduct. These forms will not be scored;

4) Bidders must confirm that they comply with Modern Slavery Act 2015;

5) Where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on, separate ESPD(s) are required from each of those other parties relied on;

6) Where subcontractors are to be used but their capability are not relied on, the University may choose to request separate ESPD(s);

7) A parent company guarantee will be required if the organisation is a private or public company and the tenderer is a subsidiary company, or for any subsidiary companies that are members of a consortium.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project Code is 13770. For more information see:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13660

For more information see:

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:


Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The successful tenderer will be required to deliver community benefits. Contract performance conditions may relate to social and environmental considerations i.e. training; recruitment; subcontracting opportunities. Further details will be included in the Stage 2 documents.

(SC Ref:588313)

VI.4)Procedures for review
VI.4.1)Review body
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
United Kingdom
Telephone: +44 1314514446

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: