Services - 294040-2019

25/06/2019    S120    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Norwich: Software package and information systems

2019/S 120-294040

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Norfolk County Council
Postal address: Floor 3, County Hall, Martineau Lane
Town: Norwich
NUTS code: UKH15 Norwich and East Norfolk
Postal code: NR1 2DH
Country: United Kingdom
Contact person: Sarah Hardy
E-mail: sourcingteam@norfolk.gov.uk

Internet address(es):

Main address: www.norfolk.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home

I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HR and Finance System Transformation

Reference number: NCCT41882
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

Norfolk County Council's (NCC) current core and peripheral Human Resources (HR) and Finance Systems have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings. NCC intends to procure system implementation services and an integrated software as a service (SaaS) HR and Finance System with a ‘go live’ date of October 2021.

II.1.5)Estimated total value
Value excluding VAT: 16 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48217000 Transaction-processing software package
48219300 Administration software package
48440000 Financial analysis and accounting software package
48441000 Financial analysis software package
48450000 Time accounting or human resources software package
72212450 Time accounting or human resources software development services
72000000 IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services
72300000 Data services
II.2.3)Place of performance
NUTS code: UKH15 Norwich and East Norfolk
NUTS code: UKH16 North and West Norfolk
NUTS code: UKH17 Breckland and South Norfolk
Main site or place of performance:

Norfolk.

II.2.4)Description of the procurement:

NCC's current core and peripheral Human Resources (HR) and Finance Systems have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings.

The project to initiate the replacement of these systems was approved by NCC's Cabinet on 20.5.2019. The Cabinet paper and business case are on NCCs website at https://norfolkcc.cmis.uk.com/norfolkcc/Meetings/tabid/128/ctl/ViewMeetingPublic/mid/496/Meeting/1594/Committee/169/Default.aspx

NCC intends to procure (under the one procurement), systems implementation services and a fully integrated ERP SaaS solution, including full UK local government HR, Finance, Procurement, Payroll, and Analytics functionality/capability. The payroll solution must be fully integrated and support UK local government requirements including multiple concurrent payrolls and multiple assignments. The system must also support traded, commercial and shared services.

NCC may, as part of this procurement, sign a separate contract with the SaaS provider.

It is anticipated that implementation will begin in April 2020 with ‘go live’ by October 2021.

NCC intends to use the competitive procedure with negotiation.

Contract length has not yet been decided but current thinking is 5 years with an extension of a further 5 years.

II.2.14)Additional information

The values included in this prior information notice are estimates at this stage only. NCC reserves the right to change the scope of the procurement between the date of this prior information notice and the issue of the Contract Notice.

II.3)Estimated date of publication of contract notice:
06/09/2019

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

NCC is holding a market engagement session on 8th July at 1:00 p.m. at the Kings Centre, 63-75 King Street Norwich NR1 1PH. The purpose of the session is to allow suppliers to further understand our requirements and the procurement process that will be used. There will also be an opportunity for supplier feedback. In order to attend the session, please register an interest on NCCs e-procurement system. To register an interest, suppliers must be registered on the system at https://in-tendhost.co.uk/norfolkcc

Once registered, please express an interest on the project and send correspondence confirming who will be attending. If numbers become unmanageable, we may need to limit numbers per supplier. Full instructions for registration and use of the system can be found at https;//in-tendhost/norfolkcc/aspx/BuyerProfiles

An agenda will be issued via in-tend on 1.7.2019.

VI.5)Date of dispatch of this notice:
21/06/2019