Supplies - 296332-2017

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29/07/2017    S144    European Commission - Supplies - Call for expressions of interest - Not specified 

Belgium-Geel: Donation of reusable and recyclable goods to non-profit organisations for humanitarian, social, charity or environmental services

2017/S 144-296332

Notice of call for expressions of interest

AMI reference — JRC/GEE/2017/R.5/0102/AMI

 1.Contracting authority:

European Commission, Joint Research Centre, Resource Management Geel, Retieseweg 111, 2440 Geel, BELGIUM. E-mail:
 2.Application procedure:

The objective of this call for expressions of interest is to set up a list of pre-selected candidates for donation of reusable and recyclable goods to non-profit organisations for humanitarian, social, charity or environmental purposes.
Expressions of interest should be submitted in one of the official languages of the European Union by electronic means at the following address:
Please specify in the subject of your mail the reference to this call ‘JRC/GEE/2017/R.5/0102/AMI — donation of reusable and recyclable goods’.
Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.
 3.Information and documents to be provided:

Interested parties should provide their full contact details and list the specific fields indicated at point 7 that interest them in their expression of interest.
Candidates shall provide a declaration on their honour to be found at
stating that they are not in one of the situations of exclusion listed at point 10. It is to be duly signed and dated by an authorised representative. In case of doubt, they may be requested to provide supporting evidence of non-exclusion.
 4.General description of the procedure:

Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.
The contracting authority will draw up a list of pre-selected candidates who meet the criteria set out at point 11.
Where a specific contract relating to the field described at point 7 is to be concluded, the contracting authority will invite all the candidates on the list to submit a tender. The contracting authority will send these candidates the tender specifications relating to the contract in question.
 5.Protection of personal data:

If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at:
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— the Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on, or
— the Commission Regulation (EC, Euratom) No 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on
 6.Use of the list resulting from this notice:

The list resulting from this notice will be used exclusively for contracts of the following type:
— donation contract.
 7.Full description of the fields covered by the call for expressions of interest:

Field 1: office furniture including chairs, desks, cupboards, etc.
Estimated amount: an increase can be expected over the following years from 1 to 200 items per year.
Field 2: ICT equipment including computers, notebooks, printers, etc.
Estimated amount:
— approximately 125 computers/notebooks per year; minimum 4 years old,
— approximately 10–20 printers/year; approximately 6 years old,
— other.
Field 3: technical and electrical equipment (excluding scientific equipment) including a broad variety of tools, equipment and machinery.
Estimated amount: an increase can be expected over the following years from 1 to 50 items per year.
Most equipment is subject to a replacement policy and is working, but some equipment could be broken. It is important to note that there is no support. All computer hard disks have been swiped or removed for security reasons.
 8.Place and conditions of delivery:

The goods are to be collected from the JRC Geel buildings, located at the address indicated under point 1.
The goods will be donated under the following conditions:
1. the candidates will collect the goods using their own resources and staff and under their responsibility from JRC Geel;
2. the goods are to be picked up in their present condition, which is reusable or recyclable. The goods are not packaged;
3. the candidates undertake to use the goods only for projects of a social, humanitarian, charitable or environmentally friendly nature;
4. the candidates undertake to comply strictly with all applicable regulations on environmental protection, including dismantling part of the goods should this be necessary and to cover any costs related thereto.
 9.Expiry date of the list resulting from this call for expressions of interest:

The list resulting from this notice is valid for 3 years from dispatch of this notice. Interested parties may submit an application at any time prior to the last 3 months of validity of the list.
 10.Exclusion criteria:

Candidates shall be excluded from participation if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of ‘res judicata’;
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the European Investment Bank and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union's financial interests;
(f) they are subject to an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply information, or being declared to be in serious breach of their obligation under a contract covered by the budget;
g) they have a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest.
 11.Selection criteria:

a) Criteria relating to financial and economic capacity:
not applicable.
b) Criteria relating to technical and professional capacity:
— description of the organisation:
• legal type of association (proof of public or private body, etc.),
• field of their activity and in particular their social, humanitarian, charitable or environmental objective,
— description on how the goods collected from JRC Geel will be used or can serve the purpose of the candidate's activities.
 12.‘Ex post’ transparency:

As this expression of interest is relating to donations, this requirement is not applicable.
 13.Date of dispatch of notice:

 14.Date of receipt by the Publications Office of the European Union: