Supplies - 298375-2018

11/07/2018    S131    - - Supplies - Dynamic purchasing system - Restricted procedure 

United Kingdom-Coventry: Highway materials

2018/S 131-298375

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
United Kingdom
Contact person: Michael Duffy
E-mail: procurement.services@coventry.gov.uk
NUTS code: UKG33

Internet address(es):

Main address: https://www.coventry.gov.uk/

Address of the buyer profile: www.csw-jets.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

COV — Dynamic purchasing system (DPS) for the supply and delivery of Highway Materials

Reference number: COV-6269
II.1.2)Main CPV code
34929000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Coventry City Council are inviting applications to join a new Dynamic Purchasing System (DPS) for the supply and delivery of highway materials.

The four categories of material to be supplied under the DPS can be found below:

1) Coated Roadstone: Rolled Asphalt; Coated Macadam; and Permanent Cold-Lay Surfacing Materials (PCSMs);

2) Dry Stone: Capping Materials and Sub-base: W75 Capping Layer Material; Type 1 Unbound mixture;

3) Sand and Gravel: Aggregate for Bedding, Topsoil; Laying and surrounding of Pipes; Aggregate for Backfilling Filter Drains; Concrete Block, Salt and Flag Jointing Sand; Concrete Slab and Flag Laying Sand;

4) Volumetric and Ready Mixed concrete: cement bound granular mixes; concrete for ancillary purposes; structural concrete.

Applicants can apply to supply one or more of the material categories.

A first mini competition will take place alongside the initial invitation for applications to join the DPS. Mini competitions will then take place annually.

II.1.5)Estimated total value
Value excluding VAT: 18 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Coated Roadstone

Lot No: 1
II.2.2)Additional CPV code(s)
34929000
II.2.3)Place of performance
NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Detail can be found within the specification of the application for DPS document.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2018
End: 30/09/2028
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Council may receive external funding (such as European i.e. ERDF) from time to time that may be used for expenditure through this Contract

II.2)Description
II.2.1)Title:

Dry Stone

Lot No: 2
II.2.2)Additional CPV code(s)
34929000
II.2.3)Place of performance
NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Further details of the specification can be found in the application for DPS document.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2018
End: 30/09/2028
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Council may receive external funding (such as European i.e. ERDF) from time to time that may be used for expenditure through this Contract

II.2)Description
II.2.1)Title:

Sand & Gravel

Lot No: 3
II.2.2)Additional CPV code(s)
34929000
II.2.3)Place of performance
NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Further details on the specification can be found in the application to DPS document.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2018
End: 30/09/2028
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Council may receive external funding (such as European i.e. ERDF) from time to time that may be used for expenditure through this Contract

II.2)Description
II.2.1)Title:

Volumetric and Ready Mixed concrete

Lot No: 4
II.2.2)Additional CPV code(s)
34929000
II.2.3)Place of performance
NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Further detail can be found in the specification with the application to DPS document.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2018
End: 30/09/2028
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The Council may receive external funding (such as European i.e. ERDF) from time to time that may be used for expenditure through this Contract

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Detailed in DPS application document.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2027

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Coventry City Council Procurement and Commisioning
Coventry
United Kingdom
E-mail: procurement.services@coventry.gov.uk
VI.4.2)Body responsible for mediation procedures
Coventry City Council Legal Services
Coventry
United Kingdom
E-mail: procurement.services@coventry.gov.uk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Coventry City Council Procurement
Coventry
United Kingdom
E-mail: procurement.services@coventry.gov.uk
VI.5)Date of dispatch of this notice:
09/07/2018