Services - 298511-2019

27/06/2019    S122    Services - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Architectural, engineering and surveying services

2019/S 122-298511

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ng homes
Postal address: Ned Donaldson House, 50 Reidhouse Street, Springburn
Town: Glasgow
NUTS code: UKM82
Postal code: G21 4LS
Country: United Kingdom
Contact person: Alastair Roulston
E-mail: Alastair.Roulston@turntown.co.uk
Telephone: +44 7931929489

Internet address(es):

Main address: https://nghomes.net/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14202

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Consultancy Services Framework

II.1.2)Main CPV code
71250000
II.1.3)Type of contract
Services
II.1.4)Short description:

ng homes are looking to appoint suitably qualified suppliers to their consultants Framework Agreement covering 4 lots for provision of the following services — quantity surveyors, structural and civil engineers, architects, and mechanical and electrical engineers.

It is intended that the Framework Agreement shall be for a period of 4 years, during which ng homes shall be entitled to call-off services from the Framework Agreement. It is estimated that the value of the services to be called-off over the 4 year period will be circa 880 000 GBP.

It is anticipated that 5 bidders will progress to ITT stage per lot and it is envisaged there will be 3 Framework Agreements awarded per lot — 3 successful suppliers per lot.

II.1.5)Estimated total value
Value excluding VAT: 880 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Quantity Surveying Consultancy Services

Lot No: 1
II.2.2)Additional CPV code(s)
71324000
71315200
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 1 — Quantity Surveying:

The provision of quantity surveying consultancy services including, but not limited to, the following areas:

— tender preparation,

— tender analysis and evaluation

— contracts negotiation,

— drafting contract conditions,

— contract administration,

— commercial management,

— cost estimating and cost planning.

The consultant will also be capable of carrying out the following roles:

— employer's agent,

— principal designer, which includes managing and mitigating any potential health and safety risks throughout the process,

— contract administrator,

— procurement consultant.

Further services as mutually agreed between the Contracting Authority and Consultant will be required.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Experience; execution of services; staff and resourcing / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total number of 5 candidates be invited to tender stage for this Framework Agreement. The selection criteria is set out below.

These candidates shall be those who have:

— submitted a compliant submission, comprising the completed ESPD,

— satisfied the relevant selection criteria under the exclusion grounds,

— gained PASSES in respect of the economic and financial criteria in ESPD Part IV Section 4B,

— gained PASSES in respect of the suitability and technical and professional ability and management systems criteria in ESPD Part IV Sections 4A, 4C and 4D,

— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.1/4C1.2,

— achieved the first, second, third, fourth or fifth highest ranked Total Score for ESPD, Part IV, Section 4C1.1/4C1.2.

Any submission which fails to comply with the first 5 conditions shall be excluded from the ranking of scores for the final condition.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural and Civil Engineers Consultancy Services

Lot No: 2
II.2.2)Additional CPV code(s)
71311000
71312000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 2 — Structural and Civil Engineers:

The provision of engineering consultancy services specifically in the following disciplines:

— structural engineers,

— civil engineers.

The consultant will also have the capability and capacity to fulfil the roles of contract administrator and principal designer in order to plan, manage, monitor and coordinate the pre-construction phase. This includes managing and mitigating any potential health and safety risks throughout the design process.

Further services as mutually agreed between the Contracting Authority and consultant will be required.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Experience; execution of services; staff and resourcing / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total number of 5 candidates be invited to tender stage for this Framework Agreement. The selection criteria is set out below.

These candidates shall be those who have:

— submitted a compliant submission, comprising the completed ESPD,

— satisfied the relevant selection criteria under the exclusion grounds,

— gained PASSES in respect of the economic and financial criteria in ESPD Part IV Section 4B,

— gained PASSES in respect of the suitability and technical and professional ability and management systems criteria in ESPD Part IV Sections 4A, 4C and 4D,

— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.1/4C1.2,

— achieved the first, second, third, fourth or fifth highest ranked Total Score for ESPD, Part IV, Section 4C1.1/4C1.2.

Any submission which fails to comply with the first 5 conditions shall be excluded from the ranking of scores for the final condition.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Architectural Consultancy Services

Lot No: 3
II.2.2)Additional CPV code(s)
71220000
71210000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 3: Architects.

The provision of Architectural consultancy services including, but not limited to, the following areas:

— design and documentation services compatible with the RIBA plan of work 2013 — production of architectural drawings, engineering drawings, design drawings,

— construction administration services.

The consultant will also have the capability and capacity to fulfil the roles of contract administrator and principal designer in order to plan, manage, monitor and coordinate the pre-construction phase. This includes managing and mitigating any potential health and safety risks throughout the design process.

Further services as mutually agreed between the Contracting Authority and Consultant will be required.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Experience; execution of services; staff and resourcing / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total number of 5 candidates be invited to tender stage for this Framework Agreement. The selection criteria is set out below.

These candidates shall be those who have:

— submitted a compliant submission, comprising the completed ESPD,

— satisfied the relevant selection criteria under the exclusion grounds,

— gained PASSES in respect of the economic and financial criteria in ESPD Part IV Section 4B,

— gained PASSES in respect of the suitability and technical and professional ability and management systems criteria in ESPD Part IV Sections 4A, 4C and 4D,

— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.1/4C1.2,

— achieved the first, second, third, fourth or fifth highest ranked Total Score for ESPD, Part IV, Section 4C1.1/4C1.2.

Any submission which fails to comply with the first 5 conditions shall be excluded from the ranking of scores for the final condition.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mechanical and Electrical Engineering Consultancy Services

Lot No: 4
II.2.2)Additional CPV code(s)
71310000
71334000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 4: Mechanical and Electrical Engineers.

The provision of mechanical and electrical consultancy services including, but not limited to, the following areas:

— provision of engineering design and guidance regarding materials selection and installation options,

— upgrades to housing including rewiring, heating, lighting, fire and smoke detection, water pumps, door entry systems,

— replacement systems must comply with current building standards.

The consultant will also have the capability and capacity to fulfil the roles of contract administrator and principal designer in order to plan, manage, monitor and coordinate the pre-construction phase. This includes managing and mitigating any potential health and safety risks throughout the design process.

Further services as mutually agreed between the Contracting Authority and consultant will be required.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Experience; execution of services; staff and resourcing / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total number of 5 candidates be invited to tender stage for this Framework Agreement. The selection criteria is set out below.

These candidates shall be those who have:

— submitted a compliant submission, comprising the completed ESPD,

— satisfied the relevant selection criteria under the exclusion grounds,

— gained PASSES in respect of the economic and financial criteria in ESPD Part IV Section 4B,

— gained PASSES in respect of the suitability and technical and professional ability and management systems criteria in ESPD Part IV Sections 4A, 4C and 4D,

— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.1/4C1.2,

— achieved the first, second, third, fourth or fifth highest ranked Total Score for ESPD, Part IV, Section 4C1.1/4C1.2.

Any submission which fails to comply with the first 5 conditions shall be excluded from the ranking of scores for the final condition.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The relevant requirement is set out in the ESPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

The relevant trade register in the UK is the Companies House register: //www.gov.uk/government/organisations/companies-house or equivalent in other countries.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The relevant requirements are set out in the ESPD, Part IV Selection Criteria, Section 4B.

Bidders shall provide:

— ESPD [4B1a] — a copy of their audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end,

— confirmation that they currently hold, or can commit to obtain prior to the commencement of the framework agreement, the required levels of insurances.

Minimum level(s) of standards possibly required:

Bidders are required to satisfy minimum standards of economic and financial standing as described in the ESPD, Part 4B6.

The following evaluation criteria are scored:

— operating profit ratio,

— gearing ratio.

The scoring mechanism can be downloaded from the additional documents, located within the additional notice options of the Public Contracts Scotland portal.

The 2 evaluation criteria will be individually scored and given a total aggregated score out of a possible 30 marks, for each year of trading. Each year's score will be weighted with the most recent (Year 1) weighted at 50 % and the previous year (Year 2) weighted at 50 %, and then aggregated to form an overall score for the for the 2 years out of 30 marks.

If the bidder is trading for less than 2 years, their financial ratios for the most recent full year of trading will be weighted at 2/3rds scored out of the total 30 marks.

The Contracting Authority reserves the right to fail any submission that scores less than 15 marks out of the potential aggregated score of 30 marks.

Required levels of insurances:

— employer's (compulsory) liability: 10 000 000 GBP,

— professional indemnity insurance: 5 000 000 GBP,

— public liability insurance: 5 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD: Question 4C1.1/4C1.2 — bidders are required to provide 3 relevant examples addressing the areas covered in the ESPD. Such examples will be scored based on the following scoring mechanism:

0 — Unacceptable, nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to the scope.

1 — Poor. response is partially relevant but generally poor. The response shows some elements or relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable response. Answer is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good response. Answer is relevant and good, sufficiently detailed and demonstrates a good amount of experience, knowledge or skills/capacity/capability.

4 — Excellent response. Answer is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrated thorough experience, knowledge or skills/capacity/capability.

Submissions will be marked as a fail and will not be considered if the score for this section is less than 2 — Acceptable.

After the bidder's response has been scored it will receive a score out of 100 marks based on the evaluators' scores.

Words in excess of 800 words per example will not be considered or scored.

Minimum level(s) of standards possibly required:

ESPD: Question 4C6 — bidders will have to confirm their managerial staff and staff generally hold the required professional qualifications for each lot. Full details found in the ESPD Question 4C6.

Evidence will be requested on award of the Framework Agreement. If bidders cannot confirm that they meet the requirement their submission will be marked as a fail.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Contracting Authority will measure the performance of each consultant on a regular basis.

In the event that the consultant's performance falls below a satisfactory level, the consultant will be invited to determine a means of rectifying the situation. Repeated or continual services failures shall result in suspension or termination of the consultant's participation in the Framework Agreement.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 14/08/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=586682

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:586682)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=586682

VI.4)Procedures for review
VI.4.1)Review body
Official name: ng homes
Postal address: Ned Donaldson House, 50 Reidhouse Street, Springburn
Town: Glasgow
Postal code: G21 4LS
Country: United Kingdom

Internet address: www.nghomes.net

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/06/2019