Services - 301873-2019

01/07/2019    S124

Belgium-Brussels: ‘Service concession and provision of related services for sustainable collective catering in the buildings of the European Committee of the Regions and the European Economic and Social Committee in Brussels’

2019/S 124-301873

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Committee of the Regions (CoR)
Postal address: Rue Belliard 101
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
E-mail: procurement-pgfc@cor.europa.eu

Internet address(es):

Main address: http://www.cor.europa.eu

Address of the buyer profile: http://www.cor.europa.eu

I.1)Name and addresses
Official name: European Economic and Social Committee (EESC)
Postal address: Rue Belliard 99
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
E-mail: procurement-pgfc@cor.europa.eu

Internet address(es):

Main address: http://www.eesc.europa.eu

Address of the buyer profile: http://www.eesc.europa.eu

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5045
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

‘Service concession and provision of related services for sustainable collective catering in the buildings of the European Committee of the Regions and the European Economic and Social Committee in Brussels’

Reference number: CDR/DL/35/2019
II.1.2)Main CPV code
55500000 Canteen and catering services
II.1.3)Type of contract
Services
II.1.4)Short description:

This procurement procedure is for a contract for the concession of services and provision of related services for sustainable collective catering in the buildings of the European Committee of the Regions and the European Economic and Social Committee in Brussels.

II.1.5)Estimated total value
Value excluding VAT: 12 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
55510000 Canteen services
55511000 Canteen and other restricted-clientele cafeteria services
55512000 Canteen management services
55520000 Catering services
55330000 Cafeteria services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels, Belgium.

II.2.4)Description of the procurement:

The European Committee of the Regions and the European Economic and Social Committee (hereinafter referred to as 'the Committees') are considering the signing of a framework service contract covering a two-part contract, which covers the management of various catering services entrusted as a concession ('concession' aspect) and the performance of ancillary catering services ordered by the Committees ('framework service contract’).

Under the 'concession' component, the committees will entrust the contractor with the operation and management of sustainable collective catering in its buildings under the conditions specified in the contract documents, at its own risk. In this context, they shall make available to the contractor, without financial compensation, all the infrastructure, material and catering equipment necessary for the operation of the concession, for a period limited to that of the framework contract and for the exclusive use of the services requested.

The ‘framework service contract’ component includes the provision of catering and banqueting services (event catering) at meetings and events held in committee buildings. These services will be invoiced to the committees (or external clients, if applicable) according to the contractor's price offer.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Please refer to the web address specified in point I.3).

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the web address specified in point I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Applicants must be registered with the Federal Agency for Food Safety (‘FASFC’) in Belgium and be in possession of the ‘ACT025-Traiteur’ approval/authorisation from the FASFC. Candidates from another EU country must submit, with their request to participate, a statement of their intention to register with the FASFC and obtain the ‘ACT025-Traiteur’ Approval/Authorisation of the FASFC, as well as proof of registration with the competent national authority for the food sector of the country of origin equivalent to FASFC, and with the competent national authority from the country of origin responsible for this ‘Catering’ activity and equivalent. In the event that a candidate from another EU country is awarded the contract, it must be able to submit, at the request of the committees, and before signing the contract, copies of its registration with the FASFC and the approval/authorisation ‘ACT025-Traiteur’ of the FASFC, under penalty of not concluding the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Taking into account Article 18.2 of Directive 2014/23 with regard to this contract, the concession component of which represents the main part, and the high objectives set for sustainable collective catering (setting up a local supply chain, etc.) which require a longer investment amortisation time, the duration of the contract is set at 5 years.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/07/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Please refer to the web address specified in point I.3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Details concerning time limits for lodging appeals: please refer to the Internet address specified in point I.3).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
19/06/2019