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Works - 302369-2015

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28/08/2015    S166

Luxembourg-Luxembourg: Renovation and fitting-out of premises

2015/S 166-302369

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission
Postal address: Jean Monnet Building, Office A1/029
Town: Luxembourg
Postal code: 2920
Country: Luxembourg
For the attention of: Office for Infrastructure and Logistics — Luxembourg, Unit OIL.06, sector 002 Procurement Procedures and Contracts
E-mail: oil-appels-offres@ec.europa.eu
Fax: +352 4301-32109

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/oil/index_fr.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=769

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Renovation and fitting-out of premises.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: Luxembourg.

NUTS code LU0 LUXEMBOURG (GRAND-DUCHÉ)

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48
II.1.5)Short description of the contract or purchase(s)
The contract involves services relating to the renovation and fitting-out of premises to be carried out in all buildings occupied or to be occupied by the contracting authority and under the responsibility of the Office for Infrastructure and Logistics — Luxembourg (OIL) in the Grand Duchy of Luxembourg.
This contract comprises 4 lots:
— lot 1: painting, wall coverings, and carpet or linoleum floor coverings,
— lot 2: metal structures,
— lot 3: masonry,
— lot 4: wood joinery, including metalwork and similar.
II.1.6)Common procurement vocabulary (CPV)

45400000 Building completion work, 45421141 Installation of partitioning, 45421000 Joinery work, 39531310 Carpet tiles, 45421152 Installation of partition walls, 44112300 Partitions, 45262522 Masonry work, 44100000 Construction materials and associated items, 98395000 Locksmith services, 44520000 Locks, keys and hinges, 44220000 Builders' joinery, 45442100 Painting work

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For the scope of the contract, please refer to the invitation to tender documents, in particular Annex I.A.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Renovation and fitting-out of premises
1)Short description
Services to renovate and fit out premises, involving painting, wall coverings and carpet or linoleum floor coverings.
2)Common procurement vocabulary (CPV)

45400000 Building completion work, 45442100 Painting work, 39531310 Carpet tiles

3)Quantity or scope
For the scope of the contract, please refer to the invitation to tender documents, in particular Annex I.A.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Renovation and fitting-out of premises
1)Short description
Services to renovate and fit out premises, involving all metal doors, windows, metal structures, assembly and dismantling of metal partitions and false ceilings.
2)Common procurement vocabulary (CPV)

45421152 Installation of partition walls, 44112300 Partitions

3)Quantity or scope
For the scope of the contract, please refer to the invitation to tender documents, in particular Annex I.A.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Renovation and fitting-out of premises
1)Short description
Services to renovate and fit out premises, involving masonry work, floor screed, and associated wall and floor coverings.
2)Common procurement vocabulary (CPV)

45262522 Masonry work, 44100000 Construction materials and associated items

3)Quantity or scope
For the scope of the contract, please refer to the invitation to tender documents, in particular Annex I.A.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Renovation and fitting-out of premises
1)Short description
Services to renovate and fit out premises, involving wood joinery works, including metalwork and similar.
2)Common procurement vocabulary (CPV)

45421000 Joinery work, 98395000 Locksmith services, 44520000 Locks, keys and hinges, 44220000 Builders' joinery

3)Quantity or scope
For the scope of the contract, please refer to the invitation to tender documents, in particular Annex I.A.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The conditions are given in the draft contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The conditions are given in the administrative clauses.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the conditions are given in the administrative clauses.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: the conditions are given in the administrative clauses.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
the conditions are given in the administrative clauses.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OIL06/PO/2015/054.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.10.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 9.10.2015 - 15:00

Place:

Jean Monnet Building, rue Albert Wehrer, Luxembourg (room A1/040A).

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: 1 person per tenderer may attend the opening of tenders, provided that they confirm this no later than 7.10.2015 (16.00) by e-mail to: oil-appels-offres@ec.europa.eu or by fax to + 352 4301-32109.

The value of the tenders will be announced during the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1) The invitation to tender documents will be available for download at the address given in point I.1.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Economic operators interested are invited to register via the website (e-tendering). They will then be notified by the online public procurement system of any updates available for this invitation to tender. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
No paper version will be issued.
2) Site visit: the conditions are given in point I.6 of the administrative clauses.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: you can send your comments concerning the award procedure to the contracting authority specified in point I.1. If you believe there has been maladministration, you may lodge a complaint with the European Ombudsman within 2 years of the date when you became aware of the facts on which your complaint is based (see http://www.ombudsman.europa.eu). Such a complaint neither suspends this period nor opens a new period for lodging appeals. You may lodge an appeal with the body named in point VI.4.1 within 2 months of the award decision being notified.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Office for Infrastructure and Logistics — Luxembourg, attention: Ms Inez Jacquemyn
Postal address: Jean Monnet Building, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 2920
Country: Luxembourg
E-mail: inez.jacquemyn@ec.europa.eu
Telephone: +352 4301-36491
Fax: +352 4301-33789

VI.5)Date of dispatch of this notice:
18.8.2015