Services - 302674-2020

29/06/2020    S123

United Kingdom-Dumfries: Technical inspection and testing services

2020/S 123-302674

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Dumfries and Galloway Health Board
Postal address: Mountainhall Treatment Centre, Bankend Road
Town: Dumfries
NUTS code: UKM92 Dumfries & Galloway
Postal code: DG1 4AP
Country: United Kingdom
Contact person: Nicoll M Milne
Telephone: +44 1387272777

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

NHS Dumfries and Galloway Planned Preventative and Reactive Maintenance — Fire Alarm Systems – November 2020-October 2023

Reference number: NHSDG0022020
II.1.2)Main CPV code
71630000 Technical inspection and testing services
II.1.3)Type of contract
II.1.4)Short description:

NHS Dumfries and Galloway (NHSDG) is seeking to appoint a planned preventative and reactive maintenance fire alarm systems contractor to provide these services in respect of planned and reactive works. The key services being sought are fire alarm systems testing planned works, routine maintenance works, and unplanned reactive works/emergency call outs. From time to time and in spite of the controls in place to prevent them, emergency repair or maintenance works may need to be carried out.

II.1.5)Estimated total value
Value excluding VAT: 180 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
71630000 Technical inspection and testing services
II.2.3)Place of performance
NUTS code: UKM92 Dumfries & Galloway
II.2.4)Description of the procurement:

The contract shall comprise of the inspection, test and certification of the following systems at NHS Dumfries and Galloway sites:

1) Fire alarm system and all associated detection and equipment in line with the requirements of BS5839-1:2017, BS5839-6:2019, BS5839-8:2013; SHTM82

The works indicated above shall enable the client to demonstrate compliance with the relevant sections of the the Fire (Scotland) Act 2005 Part 3 and Fire Safety (Scotland) Regulations 2006.

The contract shall comprise of the remedial works required to repair the existing equipment if found to be faulty subject to the prior approval of the budget holder and client.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 180 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option by NHSDG to extend for a further 12 months in 1 x 12-month interval.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

NHSDG intends to invite the 6 bidders achieving the highest scores at ESPD Evaluation Stage to submit tenders unless two (2) or more bidders score the same sixth (6th) highest score, in which case all such bidders shall be invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contractor must be:

— registered with Companies House — CHAS Premier Plus Registered contractor if successful in the tender process;

— a member of NICEIC or Select.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See ESPD documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The form of contract will be the NEC3 term service short contract April 2013 Edition.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/08/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:614990).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Sheriff Court House
Postal address: Buccleuch Street
Town: Dumfries
Postal code: DG1 2AN
Country: United Kingdom
Telephone: +44 1387262357

Internet address:

VI.4.2)Body responsible for mediation procedures
Official name: Royal Institution of Chartered Surveyors
Postal address: 3rd Floor 125 Princess Street
Town: Edinburgh
Postal code: EH2 4AD
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Dumfries and Galloway Health Board
Postal address: Mountainhall Treatment Centre
Town: Dumfries
Postal code: DG1 4AP
Country: United Kingdom
Telephone: +44 1387272777

Internet address:

VI.5)Date of dispatch of this notice: