Services - 305214-2020

30/06/2020    S124

United Kingdom-York: Repair and maintenance services of electrical building installations

2020/S 124-305214

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of York
National registration number: RC000679
Postal address: Heslington
Town: York
NUTS code: UKE21 York
Postal code: YO10 5DD
Country: United Kingdom
Contact person: Rob Allan (Procurement Category Manager)
E-mail: rob.allan@york.ac.uk
Telephone: +44 1904328214

Internet address(es):

Main address: www.york.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/york/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/york/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender for the Establishment of an Electrical Minor Works Framework

Reference number: UY/PROC/684
II.1.2)Main CPV code
50711000 Repair and maintenance services of electrical building installations
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of York (the ‘University’) is inviting tenders to establish a framework agreement (the ‘Framework’) for the provision of electrical repair, maintenance and installation services and works, at buildings and facilities located on the University of York campus. Details of the size and scale of the University's campus can be found at: https://www.york.ac.uk/about/campus/

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Provision of Electrical Services and Minor Electrical Works — Small Works Lot for projects up to GBP 25 000 excVAT

Lot No: 1
II.2.2)Additional CPV code(s)
45317000 Other electrical installation work
45317300 Electrical installation work of electrical distribution apparatus
45310000 Electrical installation work
45311000 Electrical wiring and fitting work
45311100 Electrical wiring work
45311200 Electrical fitting work
45315000 Electrical installation work of heating and other electrical building-equipment
50116100 Electrical-system repair services
51100000 Installation services of electrical and mechanical equipment
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50532400 Repair and maintenance services of electrical distribution equipment
50710000 Repair and maintenance services of electrical and mechanical building installations
50711000 Repair and maintenance services of electrical building installations
II.2.3)Place of performance
NUTS code: UKE21 York
Main site or place of performance:

York — University of York Campus.

II.2.4)Description of the procurement:

Establishment of a framework agreement (the ‘Framework’) for the provision of electrical minor works and services to supplement the University's estates operations and development teams. The Framework shall be awarded as two lots. Lot 1 shall be for services and works projects valued up to GBP 25 000 exVAT and shall cover electrical repairs and installation works carried out on the fabric of buildings at the University of York Heslington Campus. The University is looking for suitably qualified and experienced operatives to carry out the electrical services and works. Ability to work safely within buildings known to contain asbestos shall be a requirement of this Framework. Details of requirements are found within the procurement documents. The main user of the concluded Framework agreement will be the University of York Estates and Campus Services department and in particular the Electrical Operations team, Project Development and the University's Building Maintenance team. Details of the University's estates department can be found at the following link: https://www.york.ac.uk/about/departments/support-and-admin/estates-and-campus-services/about/

Please note that the Framework agreement shall have five appointed contractors for each lot and shall commence on the 1 January 2021. Contracts shall be awarded in accordance with the process set out within the procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

Initial term of the framework agreement shall be 2 years with an option to extend by a further period of up to 2 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

In procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some of the work delivered through the concluded framework agreement may be funded in whole of in part by European Union funds, for example ERDF.

II.2.14)Additional information

Please refer to the procurement documents for full details of this requirement.

II.2)Description
II.2.1)Title:

Provision of Electrical Services and Minor Electrical Works — Large Works Lot for projects between GBP 25 000 and GBP 250 000 excVAT

Lot No: 2
II.2.2)Additional CPV code(s)
45317200 Electrical installation work of transformers
45317300 Electrical installation work of electrical distribution apparatus
45310000 Electrical installation work
45311000 Electrical wiring and fitting work
45311100 Electrical wiring work
45311200 Electrical fitting work
45315000 Electrical installation work of heating and other electrical building-equipment
45315100 Electrical engineering installation works
50116100 Electrical-system repair services
51100000 Installation services of electrical and mechanical equipment
51110000 Installation services of electrical equipment
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50532400 Repair and maintenance services of electrical distribution equipment
50710000 Repair and maintenance services of electrical and mechanical building installations
71321000 Engineering design services for mechanical and electrical installations for buildings
71314100 Electrical services
71334000 Mechanical and electrical engineering services
45210000 Building construction work
II.2.3)Place of performance
NUTS code: UKE21 York
Main site or place of performance:

York — University of York campus.

II.2.4)Description of the procurement:

Establishment of a framework agreement (the ‘Framework’) for the provision of electrical minor works and services to supplement the University's estates operations and development teams. The framework shall be awarded as two lots. Lot 2 shall be for services and works projects valued between GBP 25 000 exVAT and GBP 250 000 exVAT and shall cover electrical repairs and installation works carried out on the fabric of buildings at the University of York Heslington Campus and more complex projects where the electrical contractor shall be appointed through the concluded Framework to act as principal contractor, employing other trades to supplement the electrical project work (e.g. joinery works). The University is looking for suitably qualified and experienced operatives to carry out the electrical services and works. Ability to work safely within buildings known to contain asbestos shall be a requirement of this Framework. Details of requirements are found within the procurement documents. The main user of the concluded Framework agreement will be the University of York Estates and Campus Services department and in particular the electrical operations team, project development and the University's building maintenance team. Details of the University's estates department can be found at the following link: https://www.york.ac.uk/about/departments/support-and-admin/estates-and-campus-services/about/

Please note that the framework agreement shall have five appointed contractors for each lot and shall commence on the 1 January 2021. Contracts shall be awarded in accordance with the process set out within the procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

Initial term of the framework agreement shall be 2 years with an option to extend by a further period of up to 2 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Within the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Some of the services and works awarded through the framework agreement may be funded in whole or in part from European Union funds e.g. ERDF.

II.2.14)Additional information

Please see the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the requirements within the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to the conditions set out within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/08/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Early summer 2024 to allow for a renewal for the 1 January 2025.

VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
Official name: University or York
Postal address: Heslington
Town: York
Postal code: YO10 5DD
Country: United Kingdom
Telephone: +44 1904320000

Internet address: www.york.ac.uk

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
VI.5)Date of dispatch of this notice:
25/06/2020