Services - 307300-2019

Submission deadline has been amended by:  418764-2019
03/07/2019    S126

Luxembourg-Luxembourg: EIB - Provision of External Staff and Services for Maintenance, Support, Development and Implementation of Packages and Specific Information Systems at the EIB Group

2019/S 126-307300

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2950
Country: Luxembourg
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: https://eib.org/about/procurement/calls/cft-1561
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5078
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5078
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of External Staff and Services for Maintenance, Support, Development and Implementation of Packages and Specific Information Systems at the EIB Group

Reference number: CFT-1561
II.1.2)Main CPV code
72200000 Software programming and consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tenders is divided into twelve (12) distinct lots, each lot representing a different technical domain and scope:

Lot 1: Financial Packages

Lot 2: Document Management System — SharePoint;

Lot 3: Document Management System — Content Server;

Lot 4: Admin Suite Applications;

Lot 5: Enterprise Service Bus and Service Oriented Architecture;

Lot 6: EIB-specific Applications;

Lot 7: Application Technical Support and Databases;

Lot 8: Business Analysis, Project Management and Testing Services;

Lot 9: Intranet and Extranet websites and applications;

Lot 10: Data Warehouse;

Lot 11: Administrative Services.

Lot 12: PeopleSoft

The EIB will sign multiple Framework Agreements with up to 5 successful tenderers for each lot.

II.1.5)Estimated total value
Value excluding VAT: 145 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 12
II.2)Description
II.2.1)Title:

Financial Packages

Lot No: 1
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for on-call services, managed services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 1 covers services related to the maintenance, support and development of the EIB’s financial (off-the-shelf) packages used in the treasury, capital market, back-office lending and risk management area.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Document Management System — SharePoint

Lot No: 2
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
72212311 Document management software development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for On-Call Services, Managed Services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 2 covers the maintenance, support and development of SharePoint applications and solutions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Document Management System – Content Server

Lot No: 3
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
72212311 Document management software development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for On-Call Services, Managed Services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 3 covers Services related to the maintenance, support and development of the EIB’s Document Management System (Content Server). The required Services are grouped in 3 categories: development, maintenance and operational.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Admin Suite Applications

Lot No: 4
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for on-call services, managed services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 4 covers services related to the maintenance, support and development of the specific enterprise applications at the EIB. The EIB has developed or purchased and implemented a variety of applications based on solutions such as BMC software Remedy, archibus java, sybase powerbuilder, etc. This collection of applications is called admin suite.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 11 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Enterprise Service Bus (ESB) and Service Oriented Architecture (SOA)

Lot No: 5
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

On-site at the premises of EIB.

II.2.4)Description of the procurement:

Lot 5 covers services related to the maintenance, administration, support, design and development of the EIB’s Enterprise Service Bus (ESB) middleware and services (the Integration Platform), and the evolution of the EIB’s Service Oriented Architecture (SOA) program.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 10 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

EIB-specific Applications

Lot No: 6
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for managed services and/or nearshoring.

II.2.4)Description of the procurement:

Lot 6 covers services related to the maintenance, support and development of the Bank’s specific (in-house) applications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 28 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Application Technical Support and Databases

Lot No: 7
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
72212600 Database and operating software development services
72212610 Database software development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for on-call services, managed services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 7 covers database and applications support services related to the technologies and products used by EIB, both server and client tools.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Business Analysis, Project Management and Testing Services

Lot No: 8
II.2.2)Additional CPV code(s)
72224000 Project management consultancy services
72212331 Project management software development services
72221000 Business analysis consultancy services
72212984 Program testing software development services
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

On-site at the premises of EIB.

II.2.4)Description of the procurement:

Lot 8 covers the provision of services for the Bank in the area of business analysis, project management and testing for standard IT services and platform scope.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 18 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Intranet and Extranet Websites and Applications

Lot No: 9
II.2.2)Additional CPV code(s)
48220000 Internet and intranet software package
48200000 Networking, Internet and intranet software package
72212220 Internet and intranet software development services
72212200 Networking, Internet and intranet software development services
72421000 Internet or intranet client application development services
72422000 Internet or intranet server application development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for On-Call Services, Managed Services and/or Nearshoring.

II.2.4)Description of the procurement:

Lot 9 covers services related to the maintenance, support and development of the intranet and extranet websites, mobile applications, and applications at the EIB Group while keeping up-to-date with the technological improvements and developments at the EIB Group.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Data Warehouse

Lot No: 10
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

Mainly on-site at the premises of EIB and partially off-site for managed services and/or nearshoring.

II.2.4)Description of the procurement:

Lot 10 covers the maintenance, support and development of the Operational data warehouse and administrative (admin) warehouse as well as the reporting and interfaces linked to it.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 18 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Administrative Services

Lot No: 11
II.2.2)Additional CPV code(s)
79000000 Business services: law, marketing, consulting, recruitment, printing and security
79211120 Sales and purchases recording services
79400000 Business and management consultancy and related services
79418000 Procurement consultancy services
79500000 Office-support services
79560000 Filing services
79900000 Miscellaneous business and business-related services
79994000 Contract administration services
79996000 Business organisation services
79997000 Business travel services
79996100 Records management
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

On-site at the Premises of EIB.

II.2.4)Description of the procurement:

Lot 11 covers administrative support services concerning procurement, budget, contracts, projects and reporting related to externally delivered IT services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

PeopleSoft

Lot No: 12
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
72220000 Systems and technical consultancy services
72246000 Systems consultancy services
50324100 System maintenance services
72212200 Networking, Internet and intranet software development services
72300000 Data services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

On-site at the premises of EIB.

II.2.4)Description of the procurement:

Lot 12 covers services related to the maintenance, support and development of the Bank’s PeopleSoft Suite. The required services are grouped in 3 categories: development, maintenance and operational.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 14 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/09/2019
Local time: 15:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
21/06/2019