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Services - 307910-2017

05/08/2017    S149

Belgium-Brussels: Daily European media monitoring services for the European Parliament

2017/S 149-307910

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: 1047
Country: Belgium
E-mail: dgcomm-seminarsMSMU@europarl.europa.eu
Internet address(es):
Main address: http://www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2274
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Daily European media monitoring services for the European Parliament.

Reference number: COMM/DG/AWD/2017/215.
II.1.2)Main CPV code
92400000 News-agency services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament launches this procedure aiming to award a 1 year framework contract for daily monitoring of written press (international, national and regional), audiovisual media (TV and radio) and the main online (Internet) media. This framework contract may be renewed up to a maximum of 4 years.

The purpose is to provide a timely, up-to-date compendium of daily information, in the form of media reviews, about the way in which topics, of relevance to the European Parliament and the European Union, are reported in the media.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
II.2.4)Description of the procurement:

Media monitoring services:

In terms of the services requested through this framework contract, the contractor will need to monitor news from print, audiovisual and online media from the countries and sources mentioned in Annex I (see specifications) in order to deliver a daily review consisting of: summaries of news of all the sections and full text articles in PDF format for written press and online news (hereafter called clippings).

The tenderer may be requested to report on the monitored news at different intervals of the day and/or in more than 1 sending.

Regular monitoring services:

a) the tenderer should provide a print, online and audiovisual review on a daily basis (7 days a week) sent by e-mail directly to the list of recipients. All press reviews (summaries and clippings) should be made available also via the tenderer's own Internet page with a restricted access dedicated to EP staff only and searchable at least by date;

b) the delivery of the daily review is exempted on a maximum of 10 days per year. The list of days will be agreed with the contractor at the time of the signature of the contract. Future changes will have to be done in agreement of both parties.

Delivery time and method:

The contractor will be required to provide the services daily from Monday to Sunday as well as on public holidays (with the exception of the 10 pre-determined days).

— on week days (Monday to Friday), the daily review should be delivered by the contractor by e-mail to users at the latest by 8:00 CET. This edition must contain summaries and clippings identified in the main print press, online and audiovisual sources,

— for weekends (Saturday and Sunday) and public holidays (not in the exemption list), the daily review should be delivered at the latest by 10:00 CET.

In instances where the EP finds that important media items from the coverage of the day are missing, it might request that the tenderer provides these and resends an updated version of the product (without additional cost).

The services will be delivered via e-mail to the European Parliament directly to a list of recipients which will be provided to the successful tenderer to after the signature of the contract. The European Parliament reserves the right to make changes to the list of recipients in the course of the contract.

Communication patterns and media reporting methods change and information technology is currently undergoing rapid developments. The European Parliament is seeking the best services for the duration of the whole contract, based on a continuous update of the latest state-of-the-art technologies and methods.

The successful tenderer should provide an Internet solution for users to be able to access the media reviews from all types of electronic communication devices (computers and mobile devices). The contractor should ensure that the media review is printable and electronically searchable.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract may be renewed up to a maximum of 4 years (see the draft framework contract for more details).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See the specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/09/2017
Local time: 10:30
Place:

rue Montoyer 75 — Room 01T040.

Information about authorised persons and opening procedure:

Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by e-mail at dgcomm-seminarsMSMU@europarl.europa.eu

Only 1 representative may attend. Tenderers failing to give notification will automatically be refused access to the opening. The name of the person attending the opening of the tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
Internet address: http://curia.europa.eu/
VI.4.2)Body responsible for mediation procedures
Official name: The European Ombudsman
Town: Strasbourg
Country: France
Internet address: http://www.ombudsman.europa.eu/
VI.5)Date of dispatch of this notice:
26/07/2017