Services - 309382-2020

Submission deadline has been amended by:  391381-2020
03/07/2020    S127

Hungary-Budapest: Information Coordination Services in the EIT RIS Countries

2020/S 127-309382

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Institute of Innovation and Technology (EIT)
Postal address: Infopark, Building E, Neumann Janos utca 1
Town: Budapest
NUTS code: HU110 Budapest
Country: Hungary
E-mail: eit-procurement@eit.europa.eu
Internet address(es):
Main address: http://eit.europa.eu
Address of the buyer profile: http://eit.europa.eu/collaborate/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6694
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6694
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Innovation and technology boosting activities by way of awarding EU grants

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Information Coordination Services in the EIT RIS Countries

Reference number: 02/2020/OP/EITPROC
II.1.2)Main CPV code
98111000 Services furnished by business organisations
II.1.3)Type of contract
Services
II.1.4)Short description:

The services comprise information coordination in Bulgaria, Croatia, Hungary, Malta, Estonia, Latvia and Lithuania among the EIT Hubs and other KICs’ offices and function as an information point to local stakeholders with regard to the EIT Community activities. Hence, the service provider will have to ensure a staff on the ground in each target country in a position of ‘Information Coordinator’.

The information coordinator shall provide its services in local and English languages. The information coordinator will serve as a country specific point of information with regard to the collecting and synthesising fundamental information related KICs activities and opportunities in a respective country. It shall facilitate and support streamlining of the information about the various KICs and their activities that are present in the target countries towards relevant stakeholders of the Knowledge Triangle.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Bulgaria, Croatia, Hungary and Malta

Lot No: 1
II.2.2)Additional CPV code(s)
98111000 Services furnished by business organisations
II.2.3)Place of performance
NUTS code: BG411 София (столица)
NUTS code: MT001 Malta
NUTS code: HU110 Budapest
NUTS code: HR041 Grad Zagreb
Main site or place of performance:

Bulgaria, Malta, Hungary and Croatia.

II.2.4)Description of the procurement:

In close cooperation with KICs entities and representatives, the service provider will be in charge of setting up the appropriate communication channels and tools to facilitate the information availability and exchange among the KICs entities and representatives in a respective country. The service provider will also streamline the KICs entities’ and representatives’ general stakeholder maps and ensure continuous update of a consolidated version of the stakeholder map in order to facilitate a streamlined information dissemination to the appropriate target audiences by the KICs entities and representatives. Furthermore, the information coordinator shall actively identify potential synergies and cooperation opportunities among EIT Hubs, KICs’ offices and other local stakeholders and programmes (e.g. local accelerators, local universities, etc.).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed automatically 1 time, for 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other 2 months before the end of the first year. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Estonia, Latvia, Lithuania

Lot No: 2
II.2.2)Additional CPV code(s)
98111000 Services furnished by business organisations
II.2.3)Place of performance
NUTS code: LT011 Vilniaus apskritis
NUTS code: LV006 Rīga
NUTS code: EE00 Eesti
Main site or place of performance:

Estonia, Latvia and Lithuania.

II.2.4)Description of the procurement:

In close cooperation with KICs entities and representatives, the service provider will be in charge of setting up the appropriate communication channels and tools to facilitate the information availability and exchange among the KICs entities and representatives in a respective country. The service provider will also streamline the KICs entities’ and representatives’ general stakeholder maps and ensure continuous update of a consolidated version of the stakeholder map in order to facilitate a streamlined information dissemination to the appropriate target audiences by the KICs entities and representatives. Furthermore, the information coordinator shall actively identify potential synergies and cooperation opportunities among EIT Hubs, KICs’ offices and other local stakeholders and programmes (e.g. local accelerators, local universities, etc.).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed automatically 1 time, for 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other 2 months before the end of the first year. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/08/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/08/2020
Local time: 11:00
Place:

EIT Headquarters, Budapest 1117, Neuman Janos u 1/E.

Information about authorised persons and opening procedure:

As per tender documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/
VI.5)Date of dispatch of this notice:
23/06/2020