Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityOther activity: Innovation and technology boosting activities by way of awarding EU grants
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Information Coordination Services in the EIT RIS Countries
Reference number: 02/2020/OP/EITPROC
II.1.2)Main CPV code98111000 Services furnished by business organisations
II.1.3)Type of contractServices
II.1.4)Short description:
The services comprise information coordination in Bulgaria, Croatia, Hungary, Malta, Estonia, Latvia and Lithuania among the EIT Hubs and other KICs’ offices and function as an information point to local stakeholders with regard to the EIT Community activities. Hence, the service provider will have to ensure a staff on the ground in each target country in a position of ‘Information Coordinator’.
The information coordinator shall provide its services in local and English languages. The information coordinator will serve as a country specific point of information with regard to the collecting and synthesising fundamental information related KICs activities and opportunities in a respective country. It shall facilitate and support streamlining of the information about the various KICs and their activities that are present in the target countries towards relevant stakeholders of the Knowledge Triangle.
II.1.5)Estimated total value
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:
Lot 1: Bulgaria, Croatia, Hungary and Malta
Lot No: 1
II.2.2)Additional CPV code(s)98111000 Services furnished by business organisations
II.2.3)Place of performanceNUTS code: BG411 София (столица)
NUTS code: MT001 Malta
NUTS code: HU110 Budapest
NUTS code: HR041 Grad Zagreb
Main site or place of performance:
Bulgaria, Malta, Hungary and Croatia.
II.2.4)Description of the procurement:
In close cooperation with KICs entities and representatives, the service provider will be in charge of setting up the appropriate communication channels and tools to facilitate the information availability and exchange among the KICs entities and representatives in a respective country. The service provider will also streamline the KICs entities’ and representatives’ general stakeholder maps and ensure continuous update of a consolidated version of the stakeholder map in order to facilitate a streamlined information dissemination to the appropriate target audiences by the KICs entities and representatives. Furthermore, the information coordinator shall actively identify potential synergies and cooperation opportunities among EIT Hubs, KICs’ offices and other local stakeholders and programmes (e.g. local accelerators, local universities, etc.).
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The contract shall be renewed automatically 1 time, for 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other 2 months before the end of the first year. Renewal does not change or postpone any existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot 2: Estonia, Latvia, Lithuania
Lot No: 2
II.2.2)Additional CPV code(s)98111000 Services furnished by business organisations
II.2.3)Place of performanceNUTS code: LT011 Vilniaus apskritis
NUTS code: LV006 Rīga
NUTS code: EE00 Eesti
Main site or place of performance:
Estonia, Latvia and Lithuania.
II.2.4)Description of the procurement:
In close cooperation with KICs entities and representatives, the service provider will be in charge of setting up the appropriate communication channels and tools to facilitate the information availability and exchange among the KICs entities and representatives in a respective country. The service provider will also streamline the KICs entities’ and representatives’ general stakeholder maps and ensure continuous update of a consolidated version of the stakeholder map in order to facilitate a streamlined information dissemination to the appropriate target audiences by the KICs entities and representatives. Furthermore, the information coordinator shall actively identify potential synergies and cooperation opportunities among EIT Hubs, KICs’ offices and other local stakeholders and programmes (e.g. local accelerators, local universities, etc.).
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The contract shall be renewed automatically 1 time, for 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other 2 months before the end of the first year. Renewal does not change or postpone any existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 21/08/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 25/08/2020
Local time: 11:00
Place:
EIT Headquarters, Budapest 1117, Neuman Janos u 1/E.
Information about authorised persons and opening procedure:
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.5)Date of dispatch of this notice:23/06/2020