Services - 309683-2022

10/06/2022    S111

Belgium-Brussels: Expanding and Scaling Up the Digital Education Hackathon

2022/S 111-309683

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Education, Youth, Sport and Culture (EAC), EAC.C.4 - Digital Education
Postal address: Emerald Court (J-70), Rue Joseph II 70
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1000
Country: Belgium
E-mail: EAC-CALL-2022-OP-0006@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/education-youth-sport-and-culture_en
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Expanding and Scaling Up the Digital Education Hackathon

Reference number: EAC/2022/OP/0006
II.1.2)Main CPV code
80000000 Education and training services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Digital Education Hackathon (https://digieduhack.com/en/) was piloted for three consecutive years under the Digital Education Action Plan 2018-2020 and it quickly became one of the European Commission’s flagship initiatives on digital education. The initiative will continue under the Digital Education Action Plan 2021-2027, with a long-term goal to support grass-root innovation and contribute to the objectives of the Digital Education Hub. The implementation of the Digital Education Hackathon will be done through an open call for tenders covering the design, implementation and full evaluation of the next three editions of the Digital Education Hackathon (2023-2024-2025). The tender will be organised in view of establishing a service contract for further developing and scaling up the Digital Education Hackathon; managing, expanding and engaging its community; supporting the dissemination and implementation of valuable solutions; linking the initiative with the Digital Education Hub.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Main site or place of performance:

The services will be performed at:

— contractor's premises;

— contracting authority’s premises;

— other locations as necessary for a successful implementation of the Digital Education Hackathon.

II.2.4)Description of the procurement:

The Digital Education Hackathon, also known as DigiEduHack, was one of the actions of the Digital Education Action Plan 2018-2020, specifically designed to promote stakeholder engagement and user driven innovation in digital education. In a short period of time, it became one of the flagship initiatives of the European Commission on digital education.

The Digital Education Hackathon focuses on the ‘future of education in the digital age’ and engages educational institutions and other organisations working in the education field in a ‘contest’ to identify key challenges and co-create solutions across disciplines and organisations on digital education matters. So far, it has been organised as a two-day event made of 24 hours of work – e.g. ‘hacking’ and ‘generating ideas’ - and it has been composed by a series of local events and a high-level main stage event, which opens and closes the Hackathon. As a grassroot initiative, participation is open to hosting organisations from EU Member States, but also to other European and neighbouring countries and beyond.

After being piloted under the Commission's Digital Education Action Plan 2018-2020 and implemented for three editions, the Digital Education Hackathon can be considered now to have achieved a proof of concept and it is ready to be scaled up, by increasing its sustainability, impact and accessibility.

The general objective of the open call for tenders is to expand and scale up the Digital Education Hackathon by revising, when relevant, its concept, expanding and actively engaging its community, and fully implementing the initiative for three consecutive years (2023-2024-2025).

The specific objectives of the open call for tenders are:

1. to finalise the design of the next three editions of the Digital Education Hackathon (2023-2024-2025) on the basis of the lessons learnt and taking over the activities from the organisations who worked on its implementation during the first three years (2019-2020-2021);

2. to implement three editions of the Digital Education Hackathon (2023-2024-2025), from recruiting hosting organisations and participants to supporting the different local events, from managing the main stage to identifying, rewarding and following up on the best solutions;

3. to promote, disseminate and raise awareness about the Digital Education Hackathon and its value proposition, including by ensuring further development and maintenance of the Digital Education Hackathon website and communication channels;

4. to manage the governance structure of the Digital Education Hackathon including members, mandate and activities of the Steering Group and the Network of National Ambassadors.

5. to support, expand and further develop an engaged community, including by offering specific networking and community building activities throughout the year(s);

6. to ensure a successful management of the overall initiative in all its components and high quality documentation for a possible handover after the end of the contract.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
15/07/2022

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

This notice is for prior information only.

VI.5)Date of dispatch of this notice:
01/06/2022