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Services - 312036-2016
09/09/2016    S174

Belgium-Brussels: Services involving general security and external surveillance (field 1), fire safety and assistance to persons (field 2) on the institution's site in Luxembourg

2016/S 174-312036

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, direction générale «Sécurité et protection»
Postal address: rue Wiertz 60
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
Contact person: unité «Budget»
E-mail: SAFE.marches-tenders@ep.europa.eu
Internet address(es):
Main address: http://www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1816
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1816
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Services involving general security and external surveillance (field 1), fire safety and assistance to persons (field 2) on the institution's site in Luxembourg.

Reference number: EP/DGSAFE/SER/2016-015.
II.1.2)Main CPV code
79710000 Security services
II.1.3)Type of contract
Services
II.1.4)Short description:

In Luxembourg, the institution currently occupies an entire building complex with a total surface area of 200 000 m2, comprising 5 buildings open to the public and a warehouse. The reception desks at the entrance to the KAD Building are staffed by statutory personnel. In the spirit of openness to citizens, the institution welcomes approximately 10 000 visitors per year, in addition to its staff and external service providers.

Following this procedure, the European Parliament wishes to sign a framework contract for services covering the following fields.

Field 1:

— general security involving surveillance, screening,

— permanent and continuous external surveillance, both stationary and via pre-defined patrols,

— operation of the general security control centre.

Field 2:

— fire safety for persons and property, pursuant to the regulations against the risks of fire and panic,

— assistance to persons,

— operation of the fire safety control centres.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
75251110 Fire-prevention services
79713000 Guard services
79714000 Surveillance services
79715000 Patrol services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:

Luxembourg.

II.2.4)Description of the procurement:

See the technical specifications for a detailed description of the necessary systems/equipment and services.

The estimated number of hours stated below (per year and per category) are for information only and have no contractual value.

Field 1:

unit chief: 4 000 hours/year;

team leaders: 20 500 hours/year;

PC operator: 19 500 hours/year;

call-out staff — patrolmen: 23 500 hours/year;

security officers — guards: 104 000 hours/year.

Field 2:

unit chiefs: 2 000 hours/year;

team leaders: 12 500 hours/year;

fire officers: 64 500 hours/year.

Interventions mainly carried out in terms of fire prevention include fire detection, interventions following a water leak and various alarms, etc. and providing assistance to people with reduced mobility.

Categories of fields 1 and 2 above are supplemented by 2 functional coordinators (m/f) (1 per field). They are notably tasked with managing safety regulations as well as the secretariat in their field and other related tasks. They will be present on site from 7:45 to 17:00, Monday to Friday, except on Fridays not before a parliamentary session in Strasbourg, in which case the hours will be from 7:45 to 13:00 (see the calendar of sessions for 2017 at the end of the document).

The successful contractor will appoint a contract manager who will be responsible for the contract. He will be the contact person for European Parliament representatives. He is only required to be present on site once a month during follow-up meetings regarding the contract and at other times if his involvement is deemed necessary.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

For 3 years following signature of the framework contract, the Parliament may use a negotiated procedure with the successful tenderer, without prior publication of a contract notice, for new services involving the repetition of similar services in accordance with these specifications. These services may not exceed 30 % of the volume. See point 3.2 of the administrative specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer must have authorisation from the Minister for Justice of the Grand Duchy of Luxembourg to carry out guard and surveillance activities (see the Law of 12.11.2002) proving that he can produce the object covered by this contract in the country where the services are to be provided. In the case of a grouping of economic operators, each member working on-site shall provide proof as regards its legal and regulatory capacity.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

the tenderer must have authorisation from the Minister for Justice of the Grand Duchy of Luxembourg to carry out guard and surveillance activities (see the Law of 12.11.2002) proving that he can produce the object covered by this contract in the country where the services are to be provided. In the case of a grouping of economic operators, each member working on-site shall provide proof as regards its legal and regulatory capacity.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/10/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/10/2016
Local time: 11:00
Place:

rue Wiertz 50, 1047 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

see point 6 of the document entitled 'Conditions'.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: 2525
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: see VI.4.1.
Town: Luxembourg
Country: Luxembourg
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
29/08/2016