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Services - 314106-2022

Submission deadline has been amended by:  372276-2022
10/06/2022    S111

Germany-Bonn: Research and development services and related consultancy services

2022/S 111-314106

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Robert-Schuman-Platz 3
Town: Bonn
NUTS code: DEA22 Bonn, Kreisfreie Stadt
Postal code: 53175
Country: Germany
Contact person: Procurement at ECMWF
E-mail: procurement@ecmwf.int
Internet address(es):
Main address: https://www.ecmwf.int/
Address of the buyer profile: http://procurement.ecmwf.int/
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.ecmwf.int/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.ecmwf.int/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.ecmwf.int/
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Meteorological and Environmental Services

Section II: Object

II.1)Scope of the procurement

DE_370 Destination Earth Use Cases

Reference number: DE_370
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
II.1.4)Short description:

ECMWF, as the Entrusted Entity for the Destination Earth Programme (DestinE), invites tenders for the provision of DestinE Use Cases. ECMWF intends to award one or more contracts for a maximum duration of 19 months, expected to commence by October 2022, and with an end date not later than 30 April 2024.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
73000000 Research and development services and related consultancy services
II.2.3)Place of performance
NUTS code: DE Deutschland
Main site or place of performance:

On contractor's premises.

II.2.4)Description of the procurement:

This Invitation to Tender (ITT) aims at establishing a set of individual contracts to develop DestinE Digital Twin (DT) use cases that conceptualize and demonstrate concrete application benefits from future data and capability provisions of DestinE DTs. The objective of each of the use-case contracts resulting from this ITT is to develop and implement concrete examples for applications eventually benefitting from the full DestinE capabilities. Each use case must respond to a well-defined, specific problem and user objective within the relevant user mandate, set out the current workflows including their limitations and the information gaps/shortcomings to be addressed, define the approach and the required DestinE products and capabilities, implement a demonstration based on existing and (prospective) DestinE capabilities, and assess output quality, uncertainties, fitness-for-purpose and user benefit.

ECMWF targets a selection of use cases in different impact sectors including, but not limited to:

• water management,

• agriculture and forestry,

• renewable energy management,

• air quality management,

• maritime or air transport,

• disaster risk mitigation.

ECMWF expects that individual tenders, with a total price between € 200,000 and € 600,000 will be adequate to achieve the objectives of individual thematic use cases, depending on the scope of the individual use cases.

Criteria for selection will be the relevance of the problem addressed for public policy users in Europe and the value added by the unique DestinE capabilities, the effective involvement of policy-mandated users, the credibility and feasibility of the use case, and the realistic planning of the continued exploitation of the results. In striving for thematic diversity ECMWF will select a set of use cases covering several of the application domains listed above to ensure representation of diverse applications in terms of domains and user groups addressed. Award of contracts will be based on a value for money assessment, done in conjunction with an assessment of the representation of diverse applications in terms of domains and user groups addressed, the scope and budget of the individual use case, as well as the interest of ECMWF and of the Destination Earth Programme.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer’s Financial & Legal Organisation / Weighting: Pass/Fail
Quality criterion - Name: Relevance of the Use Case / Weighting: 25
Quality criterion - Name: Technical Capacity of the Tenderer / Weighting: 10
Quality criterion - Name: Technical Feasibility and Quality of the Planned Implementation / Weighting: 25
Quality criterion - Name: User Engagement / Weighting: 15
Quality criterion - Name: Management & Contract Implementation / Weighting: 10
Cost criterion - Name: Price Structure and Viability / Weighting: 15
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 19
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
II.2.14)Additional information


1. The estimated value indicated in sections II.1.5 and II.2.6 represents the cumulative budget available for all contracts to be awarded as a result of this ITT. As per section II.2.4, ECMWF expects individual tenders priced between € 200,000 and € 600,000.

2. The time zone used to express the time in sections IV.2.2 and IV.2.7 is the Central European Summer Time zone.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/07/2022
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/07/2022
Local time: 16:00

ECMWF's eProcurement Portal

Information about authorised persons and opening procedure:

Not applicable

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Procedure to be applied:

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal (http://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.

Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.

Eligibility: Refer to Section 3.2 of Volume I of the ITT documents.

VI.4)Procedures for review
VI.4.1)Review body
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See instructions on ECMWF's Suppliers web page: https://www.ecmwf.int/en/about/suppliers

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Centre for Medium-Range Weather Forecasts
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers
VI.5)Date of dispatch of this notice: