Services - 314297-2019

05/07/2019    S128    - - Services - Contract award notice - Restricted procedure 

United Kingdom-London: Industry specific software package

2019/S 128-314297

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Police ICT Company
N/a
21 New Street
London
EM2M 4WN
United Kingdom
Contact person: Alexei Lambley-Steel
Telephone: +44 1159670999
E-mail: alexei.lambley-steel@emscu.pnn.police.uk
NUTS code: UK

Internet address(es):

Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32217

I.2)Information about joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising Existing and Upcoming NicheRMS Functionality

II.1.2)Main CPV code
48100000
II.1.3)Type of contract
Services
II.1.4)Short description:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising existing and upcoming NicheRMS functionality.

Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently. See Section 3 Specification Document for details.

Bidders must have previous experience of Niche and must meet the requirements as set out in Section 4 declarations standard selection and technical questionnaire.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 30 000 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72212213
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently.

The Minerva vision describes a future where:

— police forces across the UK are operating on a super-resilient and secure information technology allowing officers to gain instant access to high quality intelligence and operational information that has no geographical constraints,

— information freely flows between forces,

— officers are able to be efficiently deployed across borders,

— physical resources are better utilised across neighbouring forces, such as custody suites,

— collaboration is simplified,

— greater value for money when spending on technology,

— police forces able to focus on policing,

— innovation is better exploited.

To achieve this vision a 6-year plan has been approved by Minerva Forces, which requires Forces to cluster into Hubs, such as that already implemented in the East Midlands and City of London and the North West Tri Force collaboration and move from the current 17 platforms the 23 Forces are working from to 6-7 Hubs. Each hub will have a very similar build and configuration that will facilitate the ability to converge to a single database, build and configuration externally hosted, or the ability for each Force to access other Forces data through a Hub to Hub interNiche solution.

In addition an increased Minerva delivery team is being created to take over responsibility for the development of new functionality moving forward utilising a development environment being deployed by Niche Technologies. This team will have responsibility for all Requests for Change (RFC) from writing the specification requirements, getting national sign off, liaising with Niche Technologies and then testing for readiness for a first force to implement

II.2.5)Award criteria
Quality criterion - Name: Technical qualification / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
A dynamic purchasing system was set up
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 164-374841
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming Niche RMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
06/11/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Bluestar Software Ltd
Fair Cross Offices, Stratfield Saye
Reading
RG7 2BT
United Kingdom
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2
Title:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Bolderwood Solutions Ltd
Market House 21 Lenten Street
Alton
GU34 1HG
United Kingdom
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 3
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/11/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
GPC Systems Ltd
ILS Swansea Uni Singleton Park
Swansea
SA2 8PP
United Kingdom
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 4
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising existing and upcoming NicheRMS functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
PA Consulting Services Ltd
10 Bressenden Place
London
SW1E 5DN
United Kingdom
NUTS code: UK
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 5
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Sagaciti Consulting Ltd
Unit 4B Winford Business Park Winford
Bristol
BS40 8HJ
United Kingdom
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Police ICT Company
21 New Street
London
EM2M 4WN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/07/2019