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Services - 314297-2019

05/07/2019    S128

United Kingdom-London: Industry specific software package

2019/S 128-314297

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Police ICT Company
National registration number: N/a
Postal address: 21 New Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: EM2M 4WN
Country: United Kingdom
Contact person: Alexei Lambley-Steel
E-mail: alexei.lambley-steel@emscu.pnn.police.uk
Telephone: +44 1159670999
Internet address(es):
Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32217
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising Existing and Upcoming NicheRMS Functionality

II.1.2)Main CPV code
48100000 Industry specific software package
II.1.3)Type of contract
Services
II.1.4)Short description:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising existing and upcoming NicheRMS functionality.

Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently. See Section 3 Specification Document for details.

Bidders must have previous experience of Niche and must meet the requirements as set out in Section 4 declarations standard selection and technical questionnaire.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 30 000 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
72212213 Operating system enhancement software development services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Minerva is a collaboration of currently 23 UK Police Forces that use the Niche RMS as their primary records management system. Historically each Force implemented the system independently, resulting in each deployment being slightly different with different modules utilised and often configured differently.

The Minerva vision describes a future where:

— police forces across the UK are operating on a super-resilient and secure information technology allowing officers to gain instant access to high quality intelligence and operational information that has no geographical constraints,

— information freely flows between forces,

— officers are able to be efficiently deployed across borders,

— physical resources are better utilised across neighbouring forces, such as custody suites,

— collaboration is simplified,

— greater value for money when spending on technology,

— police forces able to focus on policing,

— innovation is better exploited.

To achieve this vision a 6-year plan has been approved by Minerva Forces, which requires Forces to cluster into Hubs, such as that already implemented in the East Midlands and City of London and the North West Tri Force collaboration and move from the current 17 platforms the 23 Forces are working from to 6-7 Hubs. Each hub will have a very similar build and configuration that will facilitate the ability to converge to a single database, build and configuration externally hosted, or the ability for each Force to access other Forces data through a Hub to Hub interNiche solution.

In addition an increased Minerva delivery team is being created to take over responsibility for the development of new functionality moving forward utilising a development environment being deployed by Niche Technologies. This team will have responsibility for all Requests for Change (RFC) from writing the specification requirements, getting national sign off, liaising with Niche Technologies and then testing for readiness for a first force to implement

II.2.5)Award criteria
Quality criterion - Name: Technical qualification / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
A dynamic purchasing system was set up
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 164-374841
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming Niche RMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
06/11/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Bluestar Software Ltd
Postal address: Fair Cross Offices, Stratfield Saye
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG7 2BT
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2
Title:

Procurement of Minerva Consultancy Technical Support Lot 1 Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Bolderwood Solutions Ltd
Postal address: Market House 21 Lenten Street
Town: Alton
NUTS code: UK UNITED KINGDOM
Postal code: GU34 1HG
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 3
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
05/11/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: GPC Systems Ltd
Postal address: ILS Swansea Uni Singleton Park
Town: Swansea
NUTS code: UK UNITED KINGDOM
Postal code: SA2 8PP
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 4
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising existing and upcoming NicheRMS functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: PA Consulting Services Ltd
Postal address: 10 Bressenden Place
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SW1E 5DN
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 5
Title:

Procurement of Minerva Consultancy Technical Support Lot 1. Maximising Existing and Upcoming NicheRMS Functionality

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/10/2018
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Sagaciti Consulting Ltd
Postal address: Unit 4B Winford Business Park Winford
Town: Bristol
NUTS code: UK UNITED KINGDOM
Postal code: BS40 8HJ
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 30 000 000.00 GBP
Total value of the contract/lot: 30 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Police ICT Company
Postal address: 21 New Street
Town: London
Postal code: EM2M 4WN
Country: United Kingdom
VI.5)Date of dispatch of this notice:
04/07/2019