Services - 315225-2019

08/07/2019    S129    Agencies - Services - Contract notice - Open procedure 

Ireland-Co Dublin: Provision of Facilities Management and Engineering Services

2019/S 129-315225

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Eurofound — European Foundation for the Improvement of Living and Working Conditions
Wyattville Road, Loughlinstown
Co Dublin
D18 KP65
Ireland
Contact person: Lidia Jankowska
Telephone: +353 12043100
E-mail: OSUTenders@eurofound.europa.eu
Fax: +353 12826456
NUTS code: IE061

Internet address(es):

Main address: http://www.eurofound.europa.eu

Address of the buyer profile: http://www.eurofound.europa.eu/about-eurofound/procurement/opportunities/open

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5122
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5122
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Social Policy

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Facilities Management and Engineering Services

Reference number: 171902/5068
II.1.2)Main CPV code
79993100
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this tender is to engage a facilities management company to provide a wide range of preventative and responsive maintenance services including (ad-hoc) additional maintenance and facility services at the Eurofound premises.

II.1.5)Estimated total value
Value excluding VAT: 1 325 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79993000
II.2.3)Place of performance
NUTS code: IE061
Main site or place of performance:

Eurofound premises.

II.2.4)Description of the procurement:

This tender is split into 2 parts reflecting the way in which different services are provided and their nature. Due to the dual nature of the service to be provided successful tenderers will be awarded with 2 following contracts:

Part 1: Scheduled services – preventative maintenance (direct contract).

Part 2: Additional (ad-hoc) Services and responsive maintenance (FWC contract).

Part 1 refers to scheduled services focused on preventive maintenance. This part embraces services of a recurring nature which will be scheduled throughout the year. For these services a direct service contract will be awarded. Part 2 refers to ad hoc services. This mainly includes services with a less than annual frequency and services where the exact volume is not known in advance. For these services a framework service contract will be awarded. Services may then be requested by Eurofound ad-hoc and have to be provided by the contractor in addition to the scheduled ones.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Both contracts will be renewed automatically 3 times for 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Note that estimated total value of 1 350 000 EUR indicated under Point II.1.5 combines the values of both contracts envisaged to be awarded as a result of this tender (i.e. for Part 1 and part 2).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Eurofound calls for tenders are open to natural and legal persons from European Union Member States and from countries which have signed a special agreement with the European Union in the field of public procurement. For more detailed information, please consult the following link https://www.eurofound.europa.eu/about-eurofound/procurement

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/08/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/08/2019
Local time: 11:00
Place:

Tenders will be opened at the offices of Eurofound, room number LH4.

Information about authorised persons and opening procedure:

1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Lidia Jankowska in advance if you intend to be present at the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: cfi.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers may make and any reply from Eurofound, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under heading VI.4.1 of the Contract Notice.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/07/2019