Services - 31578-2019

22/01/2019    S15    - - Services - Contract notice - Restricted procedure 

United Kingdom-Southampton: Architectural, construction, engineering and inspection services

2019/S 015-031578

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: University of Southampton Procurement
Telephone: +44 2380595000
E-mail: procurement@soton.ac.uk
NUTS code: UKJ3

Internet address(es):

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Architectural Design Services for University Sites

Reference number: 2019UoS-0060
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Southampton is developing a 10-year plan of capital investment in its infrastructure and buildings to position itself for the future. This project includes replacement or refurbishment of buildings near the end of their useful life. The University therefore seeks expressions of interest from architects with experience in both master planning and the design of student residential projects within the Higher Education sector, in conjunction with the services of conservation architects with experience in the restoration of historic buildings and their functional integration into new uses. Services required for this project:

— architectural design services comprising,

— master planning and design feasibility studies,

— concept and developed design for site reuse and redevelopment and historic building restoration and re-purposing,

— design of student residential units,

— transportation planning and planning permissions for demolitions, listing building consent and new buildings.

II.1.5)Estimated total value
Value excluding VAT: 7 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

South Stoneham House Site Redevelopment

Lot No: 1
II.2.2)Additional CPV code(s)
71000000
71200000
71220000
71221000
71222000
71223000
71400000
71410000
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

South Stoneham House, Wessex Lane, Swaythling, Southampton, Hampshire, SO18 2NW.

II.2.4)Description of the procurement:

The University of Southampton is developing a 10-year plan of capital investment in its infrastructure and buildings to position itself for the future. A number of projects are under consideration as part of this plan which includes replacement or refurbishment of buildings near the end of their useful life.

The University therefore wishes to solicit expression of interest from architects with experience in both master planning and the design of student residential projects within the Higher Education sector, in conjunction with the services of conservation architects with experience in the restoration of historic buildings and their functional integration into new uses.

The University wishes to procure architectural design services comprising:

— master planning and design feasibility studies,

— concept and developed design for site reuse and redevelopment and historic building restoration of the Mansion and re-purposing,

— design of up to 400 student residential units,

— transportation planning and planning permissions for demolitions, listed building consent and new build.

An initial phase of work will be to develop master planning options, identifying project phases, potential impacts on associated buildings and an examination and/or development of project or sub project briefs.

To achieve the University’s requirements, this may take the form of either of the 2 approaches outlined below:

Tender approach 1: Lead Architect:

— procure a lead architect with suitable experience and in-house expertise to undertake both the Mansion and the New Residences elements,

— core services to include master planning, architecture and conservation architecture, space Planning, interior design, public realm design and principal designer under the CDM Regulations (2015). Co-ordination with other consultants including interface with specialist demolition packages,

— additional supplementary services, where required, may include Acoustic design, architectural lighting design, access consultancy and catering consultancy design services. The University would expect the Architect to run a competitive exercise for all supplementary services not provided in house, to a minimum of 3 suppliers,

— the architect must consider the principles of Secure by Design as part of the master planning and design process.

Tender Approach 2: lead architect and conservation architect:

— procure the lead architect supported by a conservation architect of lead architect’s choice,

— core services to include master planning, architecture and conservation architecture, space planning, interior design, public realm design and principal designer under the CDM Regulations (2015). Coordination with other consultants including interface with specialist demolition packages,

— additional supplementary services, where required, to include acoustic design, architectural lighting design, access consultancy and catering consultancy design services. The University would expect the architect to run a competitive exercise for all supplementary services not provided in house, to a minimum of three suppliers.

— the architect must consider the principles of secure by design as part of the master planning and design process.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Question — Resource, Knowledge and Skillset / Weighting: 5 %
Quality criterion - Name: Quality Question — Buildings and Public Realm Design to Enhance Visitor and User Experience / Weighting: 15 %
Quality criterion - Name: Quality Question — Collaborative Working and Stakeholder Management / Weighting: 15 %
Quality criterion - Name: Quality Question — Design Management and Quality Assurance / Weighting: 5 %
Quality criterion - Name: Quality Question — Project Cost Management / Weighting: 5 %
Quality criterion - Name: Quality Question — Risk Management / Weighting: 5 %
Quality criterion - Name: Presentation — Working within the context and constraints of an established campus / Weighting: 5 %
Quality criterion - Name: Presentation — Your Organisation: Our students’ Experience / Weighting: 6 %
Quality criterion - Name: Presentation — Successfully Navigating Design and Development through the Statutory Planning Process. / Weighting: 3 %
Quality criterion - Name: Presentation — Understanding the Complexity of Design and Delivery of Buildings in 'live' environments / Weighting: 6 %
Cost criterion - Name: Cost Criterion — Lead Architect — (incorporating principal designer, new build and associated space planning, interior design, public realm and management of specialist sub-consultants) / Weighting: 15 %
Cost criterion - Name: Cost Criterion — Conservation Architect — (including liaising with the lead architect and the coordination of space planning, interior design, and management of specialist sub-consultants) / Weighting: 7 %
Cost criterion - Name: Cost Criterion — Architecture (architecture (incorporating principal designer, space planning, interior design, public realm and management of specialist sub-consultants) / Weighting: 3 %
Cost criterion - Name: Cost Criterion — Master Planning/Feasibility Study Fee / Weighting: 5 %
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

“Heart of Campus” Site Redevelopment

Lot No: 2
II.2.2)Additional CPV code(s)
71000000
71200000
71220000
71221000
71222000
71223000
71400000
71410000
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

University of Southampton, Highfield Campus, University Road, Southampton, Hampshire SO16 1BJ.

II.2.4)Description of the procurement:

The University of Southampton is developing a 10-year plan of capital investment in its infrastructure and buildings to position itself for the future. A number of projects are under consideration as part of this plan which includes replacement or refurbishment of buildings near the end of their useful life. Much of the main Highfield Campus was built in the 1960s during the post-war expansion of higher education and was appropriately scaled for 4 000 students.

Student numbers today exceed 23 000 (albeit over several campuses) which puts considerable pressure on aging facilities, some of which are inadequate, inflexible and inefficient by today’s standards, as well as expensive to run.

This project, at the geographical centre of the Highfield Campus (“Heart of the Campus”) is therefore being considered as a catalyst to provide a new visual and functional focus to the University, to reinvigorate the wider campus and help act as an attractor to students and staff from both the UK and internationally. The project has considerable potential to enhance the student, staff and visitor experience through rethinking of campus pedestrian and vehicular routes and flows, servicing strategies, enhancement of the public realm, and functionality commensurate with the expectations of a leading Russell Group university.

Whilst a range of development strategies has been considered, the architect will be expected to review and respond to these during an initial master planning feasibility stage. This must also consider emerging end-user and operational requirements, site challenges and construction constraints resulting in the development of a masterplan for the Heart of Campus. The proposals must consider and encapsulate both the University’s strategy and vision as well as practicalities of delivery.

The University therefore wishes to solicit expression of interest from Architects with experience in similar projects for a comprehensive design and development approach to unlock the Heart of Campus. An initial phase of work will be to develop master planning options, identifying project phases, potential impacts on associated buildings and an examination and/or development of project or sub project briefs.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Question — Resource, Knowledge and Skillset / Weighting: 5 %
Quality criterion - Name: Quality Question — Buildings and Public Realm Design to Enhance Visitor and User Experience / Weighting: 15 %
Quality criterion - Name: Quality Question — Collaborative Working and Stakeholder Management / Weighting: 15 %
Quality criterion - Name: Quality Question — Design Management and Quality Assurance / Weighting: 5 %
Quality criterion - Name: Quality Question — Project Cost Management / Weighting: 5 %
Quality criterion - Name: Quality Question — Risk Management / Weighting: 5 %
Quality criterion - Name: Presentation — Working within the context and constraints of an established campus / Weighting: 5 %
Quality criterion - Name: Presentation — Your Organisation: Our students’ Experience / Weighting: 6 %
Quality criterion - Name: Presentation — Successfully Navigating Design and Development through the Statutory Planning Process. / Weighting: 3 %
Quality criterion - Name: Presentation — Understanding the Complexity of Design and Delivery of Buildings in “live” environments / Weighting: 6 %
Cost criterion - Name: Cost Criterion — Lead Architect — (Incorporating principal designer, new build and associated space planning, interior design, public realm and management of specialist sub-consultants) / Weighting: 15 %
Cost criterion - Name: Cost Criterion — Conservation Architect — (including liaising with the lead architect and the coordination of space planning, interior design, and management of specialist sub-consultants) / Weighting: 7 %
Cost criterion - Name: Cost Criterion — Architecture (architecture (incorporating principal designer, space planning, interior design, public realm and management of specialist sub-consultants) / Weighting: 3 %
Cost criterion - Name: Cost Criterion — Master Planning/Feasibility Study Fee / Weighting: 5 %
II.2.6)Estimated value
Value excluding VAT: 3 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Qualified Architects and conservation architects.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The University will evaluate your economic and financial standing using the following objective criteria:

1) Using the information that is provided in a credit-safe rating report, financial information and minimum level of turnover (if applicable), the University will evaluate your economic and financial standing to determine whether your organisation and every organisation that is being relied on to meet this procurement, demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract;

2) The University reserves the right to request provision of further assurances such as a parent company/bank guarantee or performance bonds where a Potential Supplier demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract;

3) When justified, the University reserves the right to exclude from a procurement, any Potential Supplier whose current financial capacity would pose an unacceptable risk to the University and/or public money.

Insurance:

The stated levels of insurance are a mandatory requirement of this procurement and the University reserves the right to exclude a potential supplier who does not hold or is not willing to hold the minimum levels of insurance. If you already hold the required levels of insurance the University may require copies of the insurance documents as evidence of this, please ensure they are available if requested. Where you do not currently hold the required levels of insurance, it is important you check with your insurance company that your organisation and every organisation that is being relied on to meet this procurement, is able to obtain the levels of insurance required. Written evidence from your insurance company that it will provide insurance(s) to the required levels may be required upon request.

Minimum level(s) of standards possibly required:

A minimum level of turnover for this project has been set at 5 000 000 GBP per annum.

The University has risk assessed the insurance requirements for this procurement and has deemed that the following minimum levels of insurance will be required:

— public liability: 10 000 000 GBP,

— employers’ (compulsory) liability: 10 000 000 GBP,

— professional indemnity: 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

For the purposes of this procurement, the University will be evaluating the potential suppliers’ technical and professional ability relevant to this procurement using the following criteria:

— Section 2.4 in File 2 (for Lot 1)

and

— Section 3.4 in File 2 (for Lot 2).

The remaining evaluation criteria is outlined fully in Section 8.3 and 8.4 of File 3 (Selection Questionnaire).

Part 1: Potential Supplier Information

Section 1: Potential Supplier Information — Information only

Part 2: Exclusion Grounds

Section 2: Grounds for Mandatory Exclusion — Pass/Fail

Section 3: Grounds for Discretionary Exclusion — Discretionary Pass/Fail

Part 3: Selection Questions

Section 4: Economic and Financial Standing Discretionary Pass/Fail

Section 5: Details of Wider Group — Pass/Fail

Section 6: Technical and Professional Ability

Section 6.1: Relevant Experience and Contract Examples — 3 Examples — For Information

Section 6.2: Supply Chains — For Information

Section 6.3: Justification in Absence of Relevant Experience and Contracts — For Information

Section 7: Modern Slavery Act — Pass/Fail

Section 8: Additional Questions

Section 8.1: Insurance — Pass/Fail

Section 8.2: Project Specific Questions — Turnover — Pass/Fail

Section 8.3: Experience — Higher Education Projects Combining Different User Functions — 60 % weighting (20 % for each of the three project examples)

Section 8.4: Delivery in “Live” Environments for Multiple Projects — 40 % weighting (20 % for each of the 2 project examples).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Qualified architects and conservation architects.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/03/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below:

To submit your return:

1. Log in

2. Click 'Tenders'

3. Locate the relevant project

4. View details

5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')

6. Click on the 'Attach Documents' button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.

8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so.

By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4)Procedures for review
VI.4.1)Review body
University of Southampton
Southampton
SO17 1BJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/01/2019