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Ireland-Trim: Provision of Security Services to the European Commission at its Premises at Grange, Dunsany, County Meath, Ireland
Section I: Contracting authority
Section II: Object
Provision of Security Services to the European Commission at its Premises at Grange, Dunsany, County Meath, Ireland
The European Commission intends to conclude a contract that covers the provision of a security service 24 hours/7 days at its premises in Grange, Dunsany, County Meath. The security of staff, assets, buildings and site is of paramount importance to the European Commission. To this end, the European Commission demands and expects an extremely high level and standard of service.
Grange, Dunsany, County Meath, Ireland. The attention of applicants is drawn to the location of the European Commission's premises, which are situated in Co. Meath, some 45 km north-west of Dublin.
The working environment is that of a typical administrative office. English is the predominant working language.
The premises are comprised of a site of 8,05 hectares in a rural setting and a number of interlinked buildings containing the following below:
— main entrance, reception and main security office — block 1,
— facilities management contractor's offices; plant room and — block 1,
— offices and comms room — block 2 ground floor,
— offices — block 2 first floor,
— archives rooms; IT store room; office supplies room and FM cleaning storage room — block 2 basement,
— offices — block 3 ground floor,
— offices block 3 and comms room first floor,
— offices and shower rooms — block 4 ground floor,
— offices; shower rooms and plant room — block 4 first floor,
— gym room; store rooms and technical room for the lift — block 4 basement,
— conference centre 1 (seats around 100 people),
— conference centre 2 (seats around 50 people),
— compound area + plant room area,
— dining hall (including kitchen and services) and cafeteria,
— crèche/childcare buildings and a service compound are adjacent to, but separate from the main complex,
— all-weather pitch,
— security gate lodge,
— site boundary perimeter fencing.
The premises are equipped with intruder alarms, CCTV cameras and main external doors are equipped with a swipe card access system.
Section III: Legal, economic, financial and technical information
Insofar as the services required under this tender are concerned, the applicant shall respect the terms of the Private Security Authority (PSA) licensing requirements — door supervision and security guarding PSA 28:2013.
Section IV: Procedure
Section VI: Complementary information
1) The attention of interested parties is drawn to the aim of this notice, i.e. to select candidates who will receive the specifications and be invited to tender. The procedure consists of 2 distinct phases. In the first phase, requests to participate sent in response to this notice will be appraised by a selection committee on the basis of the criteria indicated in the procurement documents. All applicants who meet the standards indicated will be short-listed and subsequently invited to submit a tender. Applicants who are not short-listed after phase 1 will be informed of the reasons for their elimination from the procedure.
2) NB: interested parties are requested to strictly observe the conditions stated in the procurement documents when submitting their request to participate. In addition, interested parties must:
— send their application before the deadline in point IV.2.2. Applications sent after the deadline in point IV.2.2 will be automatically rejected,
— enclose all the documents and information requested in the procurement documents.
Applications should be sent in triplicate. Candidates may elect to send their requests to participate either by:
(a) registered post to the official address in point I.1 of this notice. In this case, the date of dispatch will be evidenced by the postmark; or
(b) delivery (in person or by any party representing the candidate, or by courier) to the address indicated in Section I.1. This department is open from 9:30 until 16:30, Monday to Thursday, and from 9:30 until 15:30 on Fridays. It is closed on weekends. For deliveries by courier, the valid date of dispatch will be the date on the courier's delivery note. For deliveries made in person or by any party representing the candidate, delivery will, in this case, be confirmed by a receipt dated and signed by an official of the department indicated in Section I.1.
3) Interested parties are requested to refrain from seeking further information at this stage. The website in point I.3 will be updated regularly and it is therefore the applicant's responsibility to check for updates and modifications during the tendering period.
4) A visit to the Grange site will be arranged in order for short listed candidates to view the premises. However,no costs incurred by candidates in this regard can be reimbursed by the European Commission. A maximum of 2 representatives from any tenderer may participate in the site visit. Participation in a site visit is not obligatory;
5) TUPE or the Transfer of Undertakings Directive of 1977, which became part of Irish law by the European Communities (Safeguarding of Employees' Rights on Transfer of Undertakings) Regulations, 1980, protects the rights of employees where the business in which they are employed is transferred to a new owner, and is applicable to this contract.
The key relevant legislation in Ireland includes:
— European Council Directive 2001/23/EC, introduced into Ireland as the European Communities (Protection of Employees on Transfer of Undertakings) Regulations SI 131/2003 — Annex VI,
— Employees (Provision of Information and Consultation) Act, 2006 — Annex VII.
6) In line with Article 104(f) of the Financial Regulation and with Articles 104(f) and 134.1(e) and 134.4 to the rules of application to the Financial Regulation, the Directorate-General for Health and Food Safety reserves the right to negotiate with the eventual contractor(s) for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same Contracting Authority awarded an original contract. When the institutions award contracts on their own account, that procedure may only be used during the performance of the original contract and at the latest during the 3 years following its signature.