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Services - 325479-2017

18/08/2017    S157

United Kingdom-Derby: Risk or hazard assessment other than for construction

2017/S 157-325479

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Derby City Council
Postal address: The Council House, Corporation Street
Town: Derby
NUTS code: UKF11 Derby
Postal code: DE1 2FS
Country: United Kingdom
Contact person: Melissa Howell
Telephone: +44 1332640768
Internet address(es):
Main address:
Address of the buyer profile:
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

TD1294- Fire Risk Assessment Services.

Reference number: TD1294
II.1.2)Main CPV code
90711100 Risk or hazard assessment other than for construction
II.1.3)Type of contract
II.1.4)Short description:

Derby City Council is seeking to engage an economic operator to deliver fire risk assessments for a period up to a maximum of 4 years. The economic operator will require all of the following:

— Individual and company registration with a competence persons scheme;

— Individual membership (member or higher status) of an appropriate professional body;

— Demonstrable skills, knowledge and experience in managing health and safety at the organisational and individual level.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: UKF11 Derby
II.2.4)Description of the procurement:

The fire risk assessments are to be conducted across the Councils property portfolio (excluding social housing). This includes the following property types:

— Schools;

— Offices;

— Retail Premises;

— Places of Entertainment;

— Libraries;

— Multi-occupied buildings;

— Mixed tenanted business units;

— Depots;

— Parks;

— Leisure Centres;

— Multi-use sports Arena;

— Homes for older people;

— Residential children's homes;

— Community Centres;

— Extra Care Facility;

— Children's Centres;

— Museums;

— Outdoor training centre;

— Bus Station.

The Employer's portfolio is a heterogeneous sample of construction types ranging from systems building types such as:


— Connect;

— Vic Hallam;

— Orlit;


— Hills.

In addition the portfolio includes traditional built structures incorporating a range of historical and modern architectural periods. The Employer has a range of lease arrangements and freehold interests throughout the portfolio, including the leasing in and leasing out of property.

The general requirements for each Fire risk assessments will be:

— The Fire Risk Assessment is to be risk based and utilise the Employers template;

— The Fire Risk Assessment is to identify levels of risk, recommend remedial actions to mitigate risk and address significant findings. This will be determined with due regard to the applicable guidance;

— The Fire Risk Assessments will have a proportional application of guidance in relation to the premises, its use and the relevant persons;

— The Fire Risk Assessment will undersigned by the Author and / or a Director to indicate that the Fire Risk Assessment has been completed and validated before issuing to the Employer;

— Significant finding will be assessed using the Employers methodology;

— Prepare written Reports in accordance with the latest edition of PAS79 for undertaking, and recording the significant findings of, fire risk assessments in buildings and parts of buildings for which fire risk assessments;

— The Fire Risk Assessment is to include descriptions and photographs, as appropriate, to identify the location of hazards and recommended actions to mitigate risk all which must be spatially referenced to the Employers information;

— The Fire Risk Assessment will contain minimum of limitations and exclusions.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice: