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United Kingdom-London: Enterprise resource planning software package
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Supply, Configuration and Implementation of a Configured Enterprise Resource Planning Software as a Service (ERP SaaS) Solution and the Ongoing Support and Maintenance of the Configured ERP SaaS Solution
The Ministry of Justice is implementing the 2018 Government Shared Services Strategy (https://www.gov.uk/government/publications/a-shared-services-strategy-for-government) by embarking on a transformational programme for its third generation shared services contracts.
The purpose of this prior information notice (PIN) is to inform the market of a prospective contract opportunity for the supply, configuration, implementation, support and maintenance of a configured ERP SaaS Solution. The anticipated term of the engagement with MOJ is 10 years.
The contracting authority intends to put in place an agreement for the supply, configuration, implementation, support and maintenance of a configured ERP SaaS Solution, with the following components: Finance, human capital management (HCM), procurement and supply chain, information management and reporting, to replace its current on-premise back office operating platform, by contracting directly with the software vendor.
The Government's 2018 Shared Services (GSS) Strategy advises that as Enterprise Resource Planning (ERP) technology moves to the cloud, Government Departments should disaggregate their future technology platform from transactional services (i.e. BPO) to enable a more flexible and efficient service.
MoJ's Finance, Human Resources and Commercial functions support the core Department, 33 agencies and Non-Departmental Public Bodies, and the Territorial Offices (Scotland, Wales and Northern Ireland Offices).
The functions provide critical services such as maintaining HR records, staff recruitment, payroll processing for approximately 82 000 employees and paying suppliers who deliver necessary goods and services.
Shared services, delivered via the ISSC2 contract (a call off to the cabinet office shared services framework RM1046) by Shared Services Connected Ltd (SSCL), support the functions by performing activities such as:
• payroll — payment of staff salaries;
• finance — journal posting, purchase order and invoice reconciliation, general ledger transactions, tax returns;
• human resources — pensions calculations, absence calculations, recruitment support and on-boarding and off-boarding of staff.
The current platform supports many of the finance, purchasing and human resource processes. The ERP SaaS Solution must have the functionality to support Central Government's global design principles for both HR (https://www.gov.uk/government/publications/global-hr-design) and Finance (https://www.gov.uk/government/publications/finance-global-design-principles) which the MoJ will adopt as part of the transformation programme.
MOJ is considering whether to, as part of this procurement to establish a framework arrangement as a means for Central Government Departments and other UK public sector bodies currently receiving services as part of the cabinet office shared services framework (RM1046), to purchase a configured enterprise resource planning solution. Please note that for the purposes of this notice, the information set out above together with the value specified in Section II.1.5) relates to the scope of services for MOJ only.
Section IV: Procedure
Section VI: Complementary information
As set out above, this notice is only intended to inform the market of a prospective contract opportunity.
Potential providers will not be prejudiced by any response to this PIN, or failure to respond.
This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the MoJ to undertake any procurement exercise.
If the MoJ decide to formally commence the procurement for the supply of an ERP SaaS Solution either as a single contract or a framework, a separate contract notice will be issued in the OJEU.
Potential providers who wish to express an interest in the opportunity or ask related questions in relation to the PIN can send them to the 3GSS Programme Team at MoJ_3-Gen_Tech@justice.gov.uk
The subject of your e-mail should be: 3GSS ERP SaaS PIN Query.
Any resulting procurement will be managed electronically via the MoJ e-sourcing suite and details on how to register on the portal will be provided.