Services - 336377-2019

18/07/2019    S137

Luxembourg-Luxembourg: AO 10745 ‘Digitisation and Related Services’

2019/S 137-336377

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Publications Office of the European Union
Postal address: 2, rue Mercier
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: L-2985
Country: Luxembourg
E-mail: op-appels-offres@publications.europa.eu
Telephone: +352 292944331
Internet address(es):
Main address: http://publications.europa.eu/
Address of the buyer profile: http://publications.europa.eu/en/web/about-us/procurement
I.1)Name and addresses
Official name: Council of the European Union
Postal address: rue de la Loi, 175
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: B-1048
Country: Belgium
E-mail: op-appels-offres@publications.europa.eu
Internet address(es):
Main address: http://www.consilium.europa.eu
Address of the buyer profile: http://publications.europa.eu/en/web/about-us/procurement
I.1)Name and addresses
Official name: European Economic and Social Committee
Postal address: rue Belliard, 99
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: B-1040
Country: Belgium
E-mail: op-appels-offres@publications.europa.eu
Internet address(es):
Main address: http://eesc.europa.eu
Address of the buyer profile: http://publications.europa.eu/en/web/about-us/procurement
I.1)Name and addresses
Official name: European Ombudsman
Postal address: 1, avenue du Président Robert Schuman
Town: Strasbourg
NUTS code: FR FRANCE
Postal code: F-67001
Country: France
E-mail: op-appels-offres@publications.europa.eu
Internet address(es):
Main address: http://www.ombudsman.europa.eu
Address of the buyer profile: http://publications.europa.eu/en/web/about-us/procurement
I.1)Name and addresses
Official name: European Data Protection Supervisor
Postal address: rue Wiertz, 60
Town: Brussels
NUTS code: BE BELGIQUE-BELGIË
Postal code: B-1047
Country: Belgium
E-mail: op-appels-offres@publications.europa.eu
Internet address(es):
Main address: http://edps.europa.eu
Address of the buyer profile: http://publications.europa.eu/en/web/about-us/procurement
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4903
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

AO 10745 ‘Digitisation and Related Services’

II.1.2)Main CPV code
72310000 Data-processing services
II.1.3)Type of contract
Services
II.1.4)Short description:

The subject matter of the FWC is the provision of digitisation and related services.

II.1.5)Estimated total value
Value excluding VAT: 2 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG
Main site or place of performance:

The main place of performance is the contractor's premises.

II.2.4)Description of the procurement:

The major tasks involved are the following:

— T1: preparation of the original documents for scanning and OCR/ICR,

— T2: scanning, production of OCR/ICR layers and production of electronic files,

— T3: indexation of scanned documents, mainly creation of basic (‘core’) metadata to be provided in electronic format.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 2 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/09/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/09/2019
Local time: 10:00
Place:

Premises of the Publications Office in Luxembourg.

Information about authorised persons and opening procedure:

As stated in the procurements documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The procurement documents are available via eTendering: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4903

Any requests for additional information shall exclusively be submitted via eTendering.

The tenders must be submitted exclusively via the electronic submission system (e-Submission) available from the above-mentioned website. Tenders submitted in any other way (e.g. email or by letter) will be disregarded.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
11/07/2019