Services - 340805-2016

01/10/2016    S190    - - Services - Contract notice - Open procedure 

United Kingdom-Edinburgh: Certification services

2016/S 190-340805

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Quality Meat Scotland
The Rural Centre, West Mains, Ingliston, Newbridge
EH28 8NZ
United Kingdom
Contact person: Suzanne Woodman
Telephone: +44 1314724040
Fax: +44 1314724038
NUTS code: UKM

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of Assessment and Certification Services to the QMS Whole Chain Assurance Programme.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Provision of Assessment and Certification Services to the QMS Whole Chain Assurance Programme.

II.1.5)Estimated total value
Value excluding VAT: 7 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM
II.2.4)Description of the procurement:

QMS seeks to appoint a third party Certification Body (CB) contractor, to provide independent assessment and certification services to its whole chain assurance programme. The programme provides reassurance to consumers that meat has been produced under stringent standards of food safety, animal welfare, environmental protection and good farming practice.

The QMS Assurance Scheme Standards (available here must be strictly and consistently enforced and certified by an independent CB contractor. The scope of this contract includes all relevant activities related to the assessment and certification of the schemes including assessment of any new and existing assurance scheme members and continuous development of the six quality assurance schemes within the whole chain assurance programme, all as more specifically set out in the Specification of Requirements and the Terms and Conditions of Contract.

The schemes relevant for these services are:

— Cattle & Sheep Assurance Scheme

— Pigs Assurance Scheme

— Feeds Assurance Scheme

— Haulage Assurance Scheme

— Auction Market Assurance Scheme

— Processor Assurance Scheme

The contract will not be split into lots for reasons of operational and management efficiency.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2017
End: 31/03/2022
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any one of the situations referred to in regulation 58 (1) of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

This section refers to ESPD (Scotland) Section 4 Part A. Statement for 4A.2 of the ESPD: Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.2.1 of the ESPD

Bidders will be required to have a minimum yearly (‘specific’) turnover of 3 000 000 GBP the last 3 years in the business area covered by the contract (ie the provision of certification and assessment services).

This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.3 of the ESPD

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.5.1 of the ESPD

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:-

Employer's (Compulsory) Liability Insurance — 5 000 000 GBP

Public Liability Insurance — 10 000 000 GBP

Professional Indemnity Insurance — 5 000 000 GBP

III.1.3)Technical and professional ability
List and brief description of selection criteria:

This section refers to ESPD (Scotland) Section 4 Part D. Statement for 4D.1 of the ESPD

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO/IEC 17065, the international standard for product conformity certification, or equivalent. This accreditation status must be maintained throughout the duration of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The contract will be subject to performance review with KPIs linked to contractual penalties. The authority will have the right to terminate the contract if the services are performed to an unsatisfactory standard.

The contract will also include regular contract review meetings.

Please see the Invitation to Tender for more details.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27/12/2016
IV.2.7)Conditions for opening of tenders
Date: 28/10/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Subject to the authorities discretion as to whether or not to exercise either break option in 2020 or 2021. The latest date for re-procuring this contract will be 2022.

VI.2)Information about electronic workflows
VI.3)Additional information:

This section refers to ESPD (Scotland) Section 2 Part D

Statement for 2D.1.2 of the ESPD:

If the bidder proposes to subcontract any part(s) of the service, they should arrange for a separate ESPD response from each potential subcontractor (only Part II, Sections A and B, and Part III need to be completed for potential subcontractors however).

This section refers to ESPD (Scotland) Section 2 Part A. Statement for 2A.17 of the ESPD

Form of Participation (Notably as part of a group, consortium, joint venture or similar). Where a tender by a consortium is being submitted, tender submissions shall state whether the bidder is acting as the lead contact for the consortium and shall indicate which members of the consortium will provide which parts of the contract. The lead contact for the consortium should complete the ITT on behalf of the consortium. Bidders should note that if the successful bidder is a consortium the contract will be awarded to the lead contact for the consortium partner where there is an informal consortium, or to the consortium itself where the consortium has been formally constituted.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits are included in this requirement. For more information see:

The Purchasers are committed to contributing to the social, economic & environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. Accordingly, while the following Community Benefit objectives will not be evaluated as part of the tender process, tenderers will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the tender, they will address Community Benefits.

The Community Benefits proposed for this tender should be provided specifically if successful in this tender process and should not include a Community Benefit which is already being undertaken by the organisation. Some examples of Community Benefits include:

— Charitable donations/monetary value of contributions to red meat industry related community activities;

— Graduate, apprentice, work placements and/or trainee placements;

— Supplier engagement with schools, colleges and/or universities;

— Holding educational and raising awareness events for the community;

— Support and development opportunities delivered to young people; and

— Opening up sub-contracting opportunities to SMEs and third sector organisations.

The Scottish Government Guidance on Monitoring Community Benefits provides further guidance.

(SC Ref:463579).

VI.4)Procedures for review
VI.4.1)Review body
Quality Meat Scotland
The Rural Centre, West Mains, Ingliston, Newbridge
EH28 8NZ
United Kingdom
Telephone: +44 1314724040
Fax: +44 1314724038

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: