United Kingdom-Edinburgh: Certification services
Section I: Contracting authority
Main address: http://www.qmscotland.co.uk
Section II: Object
Provision of Assessment and Certification Services to the QMS Whole Chain Assurance Programme.
QMS seeks to appoint a third party Certification Body (CB) contractor, to provide independent assessment and certification services to its whole chain assurance programme. The programme provides reassurance to consumers that meat has been produced under stringent standards of food safety, animal welfare, environmental protection and good farming practice.
The QMS Assurance Scheme Standards (available here www.qmscotland.co.uk/whole-chain-assurance) must be strictly and consistently enforced and certified by an independent CB contractor. The scope of this contract includes all relevant activities related to the assessment and certification of the schemes including assessment of any new and existing assurance scheme members and continuous development of the six quality assurance schemes within the whole chain assurance programme, all as more specifically set out in the Specification of Requirements and the Terms and Conditions of Contract.
The schemes relevant for these services are:
— Cattle & Sheep Assurance Scheme
— Pigs Assurance Scheme
— Feeds Assurance Scheme
— Haulage Assurance Scheme
— Auction Market Assurance Scheme
— Processor Assurance Scheme
The contract will not be split into lots for reasons of operational and management efficiency.
Economic operators may be excluded from this competition if they are in any one of the situations referred to in regulation 58 (1) of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
This section refers to ESPD (Scotland) Section 4 Part A. Statement for 4A.2 of the ESPD: Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.2.1 of the ESPD
Bidders will be required to have a minimum yearly (‘specific’) turnover of 3 000 000 GBP the last 3 years in the business area covered by the contract (ie the provision of certification and assessment services).
This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.3 of the ESPD
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
This section refers to ESPD (Scotland) Section 4 Part B. Statement for 4B.5.1 of the ESPD
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:-
Employer's (Compulsory) Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 10 000 000 GBP
Professional Indemnity Insurance — 5 000 000 GBP
This section refers to ESPD (Scotland) Section 4 Part D. Statement for 4D.1 of the ESPD
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO/IEC 17065, the international standard for product conformity certification, or equivalent. This accreditation status must be maintained throughout the duration of the contract.
The contract will be subject to performance review with KPIs linked to contractual penalties. The authority will have the right to terminate the contract if the services are performed to an unsatisfactory standard.
The contract will also include regular contract review meetings.
Please see the Invitation to Tender for more details.
Section IV: Procedure
Section VI: Complementary information
Subject to the authorities discretion as to whether or not to exercise either break option in 2020 or 2021. The latest date for re-procuring this contract will be 2022.
This section refers to ESPD (Scotland) Section 2 Part D
Statement for 2D.1.2 of the ESPD:
If the bidder proposes to subcontract any part(s) of the service, they should arrange for a separate ESPD response from each potential subcontractor (only Part II, Sections A and B, and Part III need to be completed for potential subcontractors however).
This section refers to ESPD (Scotland) Section 2 Part A. Statement for 2A.17 of the ESPD
Form of Participation (Notably as part of a group, consortium, joint venture or similar). Where a tender by a consortium is being submitted, tender submissions shall state whether the bidder is acting as the lead contact for the consortium and shall indicate which members of the consortium will provide which parts of the contract. The lead contact for the consortium should complete the ITT on behalf of the consortium. Bidders should note that if the successful bidder is a consortium the contract will be awarded to the lead contact for the consortium partner where there is an informal consortium, or to the consortium itself where the consortium has been formally constituted.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=463579.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits are included in this requirement. For more information see:
The Purchasers are committed to contributing to the social, economic & environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. Accordingly, while the following Community Benefit objectives will not be evaluated as part of the tender process, tenderers will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the tender, they will address Community Benefits.
The Community Benefits proposed for this tender should be provided specifically if successful in this tender process and should not include a Community Benefit which is already being undertaken by the organisation. Some examples of Community Benefits include:
— Charitable donations/monetary value of contributions to red meat industry related community activities;
— Graduate, apprentice, work placements and/or trainee placements;
— Supplier engagement with schools, colleges and/or universities;
— Holding educational and raising awareness events for the community;
— Support and development opportunities delivered to young people; and
— Opening up sub-contracting opportunities to SMEs and third sector organisations.
The Scottish Government Guidance on Monitoring Community Benefits provides further guidance.
Internet address: http://www.qmscotland.co.uk