Works - 341389-2019

22/07/2019    S139    Works - Contract notice - Open procedure 

United Kingdom-Portsmouth: Demolition, site preparation and clearance work

2019/S 139-341389

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Demolition Works — Multi Contractor Framework — Portsmouth and Sub-Region

II.1.2)Main CPV code
45111000
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council — the ‘Authority’ — is inviting tenders for inclusion on a multi contractor Framework Agreement that will be used to let demolition works within Portsmouth and the surrounding sub-regional area. The framework will be open to all Contracting Authorities situated within Hampshire, East and West Sussex and Surrey to utilise, however the Authority cannot provide any usage commitments to this effect.

The framework will be established concurrently via evaluation of tenders submitted for the demolition of Edinburgh House, approximate value 250 000 GBP. Award of the Framework and live project is targeted for 17.9.2019.

The agreement will run for a period of 4 years with the option to extend by a further 2 years. Most works will fall between a value range of 20 000 GBP and 300 000 GBP. The Authority estimates its own direct spend to be between 1 000 000 GBP to 1 500 000 GBP on demolition works per annum.

The deadline for submission of tenders is 19.8.2019 12:00.

II.1.5)Estimated total value
Value excluding VAT: 111 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45111000
45111100
45111200
45111213
45111250
45111300
45112000
45112200
45112400
45112420
45112500
45112600
45111212
45111220
45111230
45111290
45113000
45222110
45262660
90650000
II.2.3)Place of performance
NUTS code: UKJ31
NUTS code: UKJ3
NUTS code: UKJ2
NUTS code: UKJ32
NUTS code: UKJ35
NUTS code: UKJ36
NUTS code: UKJ37
NUTS code: UKJ21
NUTS code: UKJ22
NUTS code: UKJ25
NUTS code: UKJ26
NUTS code: UKJ27
NUTS code: UKJ28
Main site or place of performance:

All Contracting Authorities situated within the counties listed will be able to access the agreement to let relevant works projects either directly or using the Authority to act on their behalf.

II.2.4)Description of the procurement:

Portsmouth City Council — the ‘Authority’ — is inviting tenders for inclusion on a multi contractor Framework Agreement that will be used to let demolition works within Portsmouth and the surrounding sub-regional area. The framework will be open to all Contracting Authorities situated within Hampshire, Isle of Wight, East and West Sussex and Surrey to utilise, however the Authority cannot provide any usage commitments to this effect.

The framework will be established via evaluation of tenders submitted for the demolition of Edinburgh House, approximate value 250 000 GBP with works commencing end of September 2019 and completed late December 2019. The live project will be let using the JCT Minor Works Contract (2016). For details of the scope of works for Edinburgh House and the framework see Section VI.3) Additional Information.

The agreement will run for a period of 4 years with the option to extend by a further 2 years. Once the agreement is established no upper or lower value constraints in respect of project contract values will be set. However, most works will fall between a value range of 20 000 GBP and 300 000 GBP.

Currently the majority of projects are let on the basis of client defined specifications using JCT Minor Works Contract (2016) or NEC4 — Engineering and Construction Short Form Contract. However, The Authority also reserves the right to use the full suite of JCT and NEC3/4 contracts.

There are mandatory requirements for economic and financial standing, such as certification that the Contractor is a going concern. Evidence of health and safety policies is required, such as an accredited SSIP scheme. Demolition contractors are required to have NFDC membership or demonstration of equivalent standards.

Based upon previous demand and its forthcoming capital programme the Authority estimates that it may directly let approx. 1 000 000 GBP to 1 500 000 GBP worth of mechanical project works per annum via the agreement. However, it should be noted that this value may fluctuate in the event of changes in technology, access to funding, legislation, best practice developments and unforeseen emergency situations.

In the event of full take up by all of the Contracting Authorities who will be able to access the agreement spend per annum via the agreement could theoretically be as much as 17 000 000 GBP, however the Authority can provide no guarantees of take up by other Contracting Authorities.

It is proposed that the framework will be subdivided into 2 tiers, being:

— a primary tier consisting of 6 contractors who will engaged to deliver typical projects in terms of scope, approach, value, etc.,

— a secondary tier consisting of a maximum of 4 contractors who may be engaged on a contingency basis and/or invited to submit bids for non-standard works in terms of value, approach, type, geographical area, etc.

The tiers will be established via the evaluation of bids submitted for the live project. The project will be let on an individual basis to the tenderer who achieve the highest score. The contractor plus the next ranking contractors up to a maximum total number of 10 (6 primary and 4 secondary) will be appointed onto the Framework Agreement.

The Authority will let the agreement and associated live project works in accordance with the following programme:

OJEU published — 17.7.2019

ITT published — 19.7.2019

Site visit and bidders briefing — 30.7.2019 at 10:00

Clarification deadline — 9.8.2019 at 23:59

Tender return deadline — 19.8.2019 by 12:00

Standstill period — 7.9.2019 — 16.9.2019

Award — 17.9.2019

The site tour will be held at Edinburgh House on 30.7.2019 at 10:00 immediately followed by a bidders briefing at the Civic Offices in Portsmouth. Before tendering contractors are recommended to visit the site. Requests to attend the site tour/bidders briefing should be made via InTend correspondence by 12:00 on 29.7.2019.

Tender documentation can be accessed via the Authority's e-sourcing solution InTend: https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 111 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The demolition works framework is a 4 year framework with the option to extend by a further 2 years, taking into account the Authorities strategic redevelopment plan. Call-off contract terms will vary depending upon individual project requirements. Contracts may over run the expiry date of the framework as long as the contract is awarded prior to the expiry of the framework.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Future projects may include, but are not limited to, for the additional activities:

— demolition,

— removal and disposal of asbestos containing material from site,

— managing site works to minimise disruption to local residents and businesses,

— removal of waste from site in compliance with environmental requirements,

— reclaim materials,

— backfilling/levelling,

— site investigations — including interpreting reports, additional testing requirements of spoil and disposal to licensed tips, etc.,

— foundations removal — removal or relocation of underground obstructions including substructure,

— crushing, storage and disposal of waste,

— site clearance and disconnection of utility service or removal of redundant plant and services.

A 2-tier multiple contractor Framework Agreement will be established made up of a primary tier of 6 contractors and a secondary tier of a maximum of 4 contractors. For standard works the secondary tier will be held in reserve and only be invited to take part in mini-competitions where the primary tier has been reduced in number.

If this happens the top ranking contractor from the secondary tier will be moved up to the first tier and so forth. This could occur due to the following factors:

— a primary tier contractor opts out of the project in question or opts out of the framework in general either temporarily or permanently,

— a primary tier contractor is removed from the Framework due to insolvency, contractual performance issues or failure to provide required business information e.g. H&S, insurance certification or maintain NFDC status,

— where the turnover from the last audited accounts submitted by a primary tier contractor is not of sufficient value in respect of the lowest value contract included for within a phase of works.

The secondary tier may also be invited to take part in mini-competitions for non-standard works — high value, specialist works, alternative procurement/contracting strategies, etc. — or for works required at geographical locations that are a significant distance from those used to establish the framework. The results of these mini-competitions may be used to establish additional primary tiers for future non-standard/high value/geographically distant works.

To ensure that the primary tier remains competitive over the course of the Framework Agreement both tiers of the contractors may be invited to bid for standard works with the results of the mini-competition used to re-establish the primary and secondary tiers. The Authority would have the option to undertake this at any time and at its sole discretion during the Framework Agreement. However, it will only be used be under exceptional circumstances and would be very unlikely to occur more than twice in any 2 year period.

The Authority will predominantly let future call off contracts using either JCT Minor Works Contract 2016 Edition or NEC4 Engineering and Construction Short Form Contract. However, the Authority reserve the right to use any of the JCT or NEC suite of contracts for future awards.

The JCT OH/P % and NEC fee must be honoured throughout the term of the Framework Agreement on a meet or beat basis in respect of future call off mini-competition processes. Contractors must therefore submit %'s that will be sustainable for the term of the agreement.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

There are mandatory requirements for economic and financial standing, such as certification that the contractor is a going concern. Evidence of health and safety policies is required, such as an accredited SSIP scheme. Demolition contractors are required to have NFDC membership, or equivalent.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Demolition Works Framework is a four year framework with the option to extend by a further two years, taking into account the Authorities strategic redevelopment plan.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 111-270630
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 19/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Summer 2023 on the provision that the 2 year extension option is not taken up.

VI.2)Information about electronic workflows
VI.3)Additional information:

The demolition works at Edinburgh House are anticipated to include:

— demolition of existing two story building to the underside ground floor slab,

— removal and disposal of asbestos containing material from site,

— managing site works to minimise disruption to local residents and businesses,

— removal of waste from site in compliance with environmental requirements, crushing of material onsite may be restricted,

— reclaim materials,

— backfilling/levelling the demolished area to ground level.

It is envisaged that the agreement will be used to let the core work activities of the type set out below:

— prelims/site preparation work/enabling works including ground works,

— site investigations — including interpreting reports, additional testing requirements of spoil and disposal to licensed tips, etc.,

— working on land with potential contaminants, requiring contractors to adhere to relevant Environmental Health legislative standards,

— foundations Removal - removal or relocation of underground obstructions including substructure,

— hard standing break up and removal,

— soft and hard strip,

— reclaim materials,

— crushing, storage and disposal of waste,

— site clearance and disconnection of utility service or removal of redundant plant and services,

— site re-cover,

— licensable asbestos containing material removal,

— non-licensable asbestos containing material removal,

— asbestos disposal.

All contractors must be:

— registered with the National Federation of Demolition Contractors or Equivalent accreditation,

— SSIP Forum member scheme/CHAS registered on a principle contractor basis.

Any contractor that does not hold either of these requirements should contact the Authority before submitting a tender return.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/07/2019