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Supplies - 344231-2021

07/07/2021    S129

United Kingdom-Ballymena: Cleaning products

2021/S 129-344231

Voluntary ex ante transparency notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Education Authority NI
Town: Ballymena
NUTS code: UK United Kingdom
Country: United Kingdom
E-mail: facilities.procure@eani.org.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority

II.1.2)Main CPV code
39830000 Cleaning products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Contract for the provision of the supply and delivery of cleaning materials to the Education Authority.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 280 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
33741100 Hand cleaner
39224300 Brooms and brushes and other articles for household cleaning
39800000 Cleaning and polishing products
39831240 Cleaning compounds
39831300 Floor cleaners
39831600 Toilet cleaners
39525800 Cleaning cloths
33741300 Hand sanitizer
39224330 Buckets
39831200 Detergents
19640000 Polythene waste and refuse sacks and bags
II.2.3)Place of performance
NUTS code: UKN Northern Ireland
II.2.4)Description of the procurement:

Supply and delivery of cleaning materials to the Education Authority.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The value of the procurement is GBP 1 280 000. As this is a demand-led contract, the figures detailed within sections V.2.4) for each supplier are estimated figures based on historic expenditure for each supplier. Although the actual expenditure is likely to differ for each supplier, the overall value of the modification (GBP 1 280 000) will not be exceeded.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

The current Contract BSF-18-010 Supply and Delivery of Cleaning Materials for the Education Authority Northern Ireland commenced on the 1 April 2019. The impact of the global Covid-19 pandemic has resulted in an unprecedented uptake in demand for cleaning products which could not have been foreseen by EANI. Modifications were undertaken in September 2020 and January 2021 to increase the value of the Contract and a further modification will now take place to increase value by GBP 1 281 000. The impact of the global Covid-19 pandemic is ongoing and due to the critical nature of the items awarded under this contract, it is imperative that the contract continues uninterrupted until a new a new contract can be put in place. EA have commenced a procurement exercise for a new contract for the supply of cleaning materials, which is envisaged to be advertised in July 2021. The modification to this contract is in accordance with Regulation 72(c) of the PCR2-15 in that:

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

(ii) the modification does not alter the overall nature of the contract;

(iii) any increase in price does not exceed 50 % of the value of the original contract or framework agreement.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
01/07/2021
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Bunzl McLaughlin
Town: Armagh
NUTS code: UKN Northern Ireland
Country: United Kingdom
E-mail: tenders@bunzl.ie
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 616 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
01/07/2021
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Interclean Ltd
Town: Belfast
NUTS code: UKN Northern Ireland
Country: United Kingdom
E-mail: interclean_mf@btinternet.com
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 26 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
01/07/2021
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Nicholas McKenna Co T/A Galgorm Group
Town: Ballymena
NUTS code: UKN Northern Ireland
Country: United Kingdom
E-mail: sales@galgormgroup.com
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 630 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
01/07/2021
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Polysorb
Town: Larne
NUTS code: UKN Northern Ireland
Country: United Kingdom
E-mail: polysorb@btconnect.com
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 3 700.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
01/07/2021
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Stephens Catering Equipment Co Ltd
Town: Belfast
NUTS code: UKN Northern Ireland
Country: United Kingdom
E-mail: info@stephens-catering.com
Internet address: https://etendersni.gov.uk/epps
The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 4 300.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Town: Belfast
Country: United Kingdom
VI.5)Date of dispatch of this notice:
02/07/2021