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Services - 346979-2016

06/10/2016    S193

Luxembourg-Luxembourg: AO 10645 — Provision of IT services related to the CIBA system

2016/S 193-346979

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Publications Office of the European Union
Postal address: 2, rue Mercier
Town: Luxembourg
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: 2985
Country: Luxembourg
Contact person: Mr Wojciech Kalamarz
Telephone: +352 292944331
Fax: +352 292942672
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

AO 10645 — Provision of IT services related to the CIBA system

Reference number: AO 10645.
II.1.2)Main CPV code
72200000 Software programming and consultancy services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of the call for tenders was the selection of up to 2 economic operators for the provision of IT services related to the CIBA system.

The scope of this call for tenders is the provision of computing services related to the maintenance and software development services of the CIBA system.

CIBA is a business-critical system supporting the budgetary procedure and the genesis of the budget of the European Union. CIBA is a multilingual editorial system that combines the figures and the text in a format where both these basic budgetary elements can be accessed and (re)used in many different situations. Additionally, CIBA is also used to encode decisions at certain milestones during the process.

CIBA is used by actors with many different roles during the budgetary procedure.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 4 578 395.00 EUR
II.2.3)Place of performance
Main site or place of performance:

Contractor's premises, however, meetings between the Publications Office of the European Union and the contractor will in general be held on the premises of the Publications Office of the European Union.

II.2.4)Description of the procurement:

The purpose of the call for tenders was the selection of up to 2 economic operators for the provision of the following services: evolution, maintenance, technical support/assistance/training/consultancy, on-call services, meetings, takeover, handover. The estimation of the annual workload for evolution and technical support/assistance/training/consultancy is in total 3 190 service days.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 70 %
Price - Weighting: 30 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 071-123364
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 10645

Multiple framework contract for services in cascade — provision of IT services related to the CIBA system

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: CGI Luxembourg S.A.
National registration number: B35212
Town: Bertrange
NUTS code: LU00 Luxembourg (Grand-Duché)
Country: Luxembourg
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 4 600 000.00 EUR
Total value of the contract/lot: 4 578 395.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 60 %
Short description of the part of the contract to be subcontracted:

Back office — development, evolution, maintenance.

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: