Supplies - 351479-2019

26/07/2019    S143    - - Supplies - Contract notice - Competitive procedure with negotiation 

United Kingdom-Hounslow: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2019/S 143-351479

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Lampton Facilities Maintenance 360 Ltd
Civic Centre, Lampton Road
United Kingdom
Contact person: Mr Mark Pearson
Telephone: +44 2085836131
NUTS code: UKI75

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Other type: Wholly owned company of a Local Authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Material Supply Contract

Reference number: DN404203
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Lampton FM 360 intends to engage with a single main merchant for the provision of a range of repairs, construction, installation and maintenance materials through a service as follows:

— Lampton FM 360 are currently operating out of the Ashmead Road Depot, this is subject to potential changem

— Lampton FM 360 has approximately 175 operatives with a fleet of around 80 vehicles, 40 of which currently hold imprest van stock.

The successful supplier will support responsive repairs and maintenance including electrical services, voids works, planned kitchen and bathroom programme, adaptations and heating installations. Gas repairs and CP12 certifications are not carried out by Lampton FM360.

A key priority for Lampton FM 360 and the London Borough of Hounslow is to optimise operative productive time, improve 1st time fix rates and reduce costs and call backs.

II.1.5)Estimated total value
Value excluding VAT: 40 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI75
Main site or place of performance:

The majority of the service, is expected to be delivered within the London Borough of Hounslow.

II.2.4)Description of the procurement:

LFM360 will be publishing a presentation as part of their procurement documentation that includes a Standard Selection Questionnaire (SSQ) and a draft contract. No actual invitation to tender will be published. Those suppliers interested in responding must do so by submitting a business plan against the Quthority’s outcome requirements. The criterion for submitting a business plan are outlined in the presentation and will indicate which elements of the description define the minimum requirements to be met by all tenders, specify the contract award criteria and information to participant.

The route to market will be the competitive procedure with negotiation (PCR15 Reg 29). There is no limitation on the format of business plans to be submitted. The evaluation of SSQ’s will be undertaken first (stage 1). Those passing the SSQ will be invited to tender (Stage 2). The winning bidder must pass the SSQ assessment fully to be awarded a contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

Option to extend by up to 60 months, subject to cost, performance and need.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/09/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Lampton Facilities Maintenance 360 Ltd
Civic Centre, Lampton Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: