Services - 352583-2017

08/09/2017    S172    - - Services - Contract notice - Open procedure 

United Kingdom-Aberystwyth: Construction project management services

2017/S 172-352583

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
SY23 3FB
United Kingdom
Contact person: Mike Smith
Telephone: +44 1970628611
NUTS code: UKL1

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Other type: university
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Project Manager for Old College Refurbishment, Aberystwth University.

Reference number: AU/2017/174/OldCol
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

A Project Manager (PM) is needed to oversee the Development and Delivery Phases of Aberystwyth University's ambitious Old College project, which aims to transform 1 of the most recognisable buildings in Wales, into a welcoming and vibrant creative and cultural centre.

II.1.5)Estimated total value
Value excluding VAT: 280 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Aberystwyth University has received first round Heritage Lottery Fund approval for the redevelopment of Old College in line with the concept, principles and values set out by the New Life for Old College project. The project will restore, re-purpose and revitalise the iconic birthplace of University education in Wales. Opened in 1872, Grade 1-listed and a prime example of Gothic revival Victorian architecture, Old College will be a centre for engagement, learning and creativity that will appeal to all generations and will transform lives. Engaging activities will reveal rich collections and endless stories from the University's fascinating history and engender a sense of place, while dynamic programmes will expand horizons and knowledge in sciences and humanities. A beacon of renewal, Old College will throw open its doors to diverse communities and audiences from Wales and beyond for their interest and enjoyment and to enrich their lives. It will also spur creativity, innovation and enterprise, playing a vital role in regeneration and symbolising Aberystwyth's national and international cultural aspirations

A Project Manager (PM) is needed to oversee the Development and Delivery Phases of Aberystwyth University's ambitious Old College project, which aims to transform one of the most recognisable buildings in Wales, into a welcoming and vibrant creative and cultural centre.

Having recently achieved a first round pass with a grant application to the Heritage Lottery Fund, the University is working towards preparing a Round Two (full) application which will need to be submitted before the end of April 2019.

The PM will provide effective management for the key work streams and deliverables required as part of a high quality and competitive Round Two (full) application to the Heritage Lottery Fund.

If the Round Two (full) application is successful there will be an option to further engage the PM during the Delivery Phase of the project for a period in the region of three years.

The PM will report to the Project SRO/Project Director, Pro Vice-Chancellor, and will work closely with the Director of Estates Development, the Old College Project Board, the University Executive and other members of staff. The PM will appoint a client-side Quantity Surveyor who will work closely with the PM and SRO/Project Director to ensure value for money. The PM will work on the University's behalf with other companies appointed during the Development Phase, including the Design Team and any consultants engaged to prepare the project's Business Plan and Activity Plan. The PM will also have a significant role in liaising with the Heritage Lottery Fund directly.

Due to the significant Welsh language and culture aspects of the project, the PM is expected to be fluent in both Welsh and English and able to work bilingually with internal and external stakeholders on all aspects of the project.

The expected timeline for this procurement is as follows:

Publish Tender — 6.9.2017.

Last date for clarification questions — 3.10.2017.

Last date for the University to respond to questions — 4.10.2017.

Receipt of tenders deadline — 9.10.2017.

Standstill period to commence — 23.10.2017.

Standstill period to end — 2.11.2017.

Contract Award — 3.11.2017.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Strategic Fit / Weighting: 15 %
Quality criterion - Name: Risks and Challenges / Weighting: 5 %
Quality criterion - Name: Resources and Skills / Weighting: 15 %
Quality criterion - Name: Key Deliverables / Weighting: 15 %
Quality criterion - Name: Escalation Procedures / Weighting: 5 %
Quality criterion - Name: Continuity / Weighting: 5 %
Quality criterion - Name: Welsh Language / Weighting: 20 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 280 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Please note that the funding for this project is in 2 phases.

Bidders are advised to note that funding for second phase (years 3-5) is not currently guaranteed whereas the first phase (years 1 and 2) until April 2019 is secured funding which the University can formally commit to with the preferred bidder. The University reserves the right to optionally engage the successful project manager from phase 1 for services to be delivered in phase 2 (without re-tendering) should funding for years 3-5 be secured.

The circumstances in which this option will typically be instigated (at the University's discretion which may or may not be exercised) is where the phase 2 funds are authorised and released by the Heritage Lottery Fund and there are no service performance concerns for the University from phase one.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

(i) Insurances.

Minimum level(s) of standards possibly required:

Public liability 5 000 000 GBP.

Employers liability 5 000 000 GBP.

Professional Indemnity 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

(i) Relevant experience.

(ii) Equal Opportunities.

(iii) Health & Safety assurances.

(iv) Mandatory/Discretionary exclusion grounds (including conflict of interest test).

Minimum level(s) of standards possibly required:

(i) Provide a description of up to 3 relevant contracts you have successfully delivered in the last 5 years that show experience that is relevant to the requirement.

(ii) The buyer may not select you to tender if you have been found to have unlawfully discriminated in the last three years, unless you have provided adequate evidence that you have taken appropriate action to stop it happening again.

(iii) Whether your organisation or any of its Directors or Executive Officers has been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years.

(iv) Regulation 57 of the PCR2015 compliance variously as per the tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See tender documents including the form of contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/10/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/10/2017
Local time: 12:00

Aberystwyth University, Penglais Campus, Aberystwyth.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Please note that any estimated contract values stated in this notice exclude VAT are merely estimates.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:70679).

VI.4)Procedures for review
VI.4.1)Review body
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
SY23 3FB
United Kingdom
Telephone: +44 1970628611
Fax: +44 1970621753

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Participants who are unsuccessful shall be informed by the Contracting Authorities as soon as possible after the decision has been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations, as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into,the Court may order the setting aside of the award decision or order the Contracting Authorities to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authorities to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: