Services - 353079-2016

11/10/2016    S196

Belgium-Brussels: Solar Decathlon Europe competitions — analysis of the results

2016/S 196-353079

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Energy, Unit C2
Postal address: DM24 (rue Demot 24)
Town: Brussels
Postal code: 1040
Country: Belgium
Contact person: Orsola Mautone
Telephone: +32 2-29-53794
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Administration/energy policy making.

Section II: Object

II.1)Scope of the procurement

Solar Decathlon Europe competitions — analysis of the results.

Reference number: ENER/C2/2016-502.
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this tender is to get knowledge and documentation from the results of all the Solar Decathlon Europe competitions that took place at the date of publication of this tender, in order to valorise and promote the Solar Decathlon Europe contests. In the eventuality of further Solar Decathlon Europe competitions that will be organised during the duration of this service contract, the tenderer will provide documentation and analyses of these competitions too — if the last competition starts at least 18 months before the end of the service contract.

The results of this tender will feed into the Smart Cities Information System, launched with the support of the European Commission, whose aim is to collect data on projects dealing with smart cities and buildings.

II.1.5)Estimated total value
Value excluding VAT: 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

The tasks will be performed in the contractor's premises. All meetings between the contractor and the Commission shall be held on the Commission's premises in Brussels, unless agreed otherwise with the EC.

II.2.4)Description of the procurement:

WP 1: data and documentation collection:

Main activity in this work package is:

— to collect data on the results and outcomes of the Solar Decathlon Europe competitions at the various stages and times — from applications to final awards. This will require to closely liaise with the organisers of all editions of Solar Decathlon Europe. In the case of data from the competitions which are covered by intellectual property rights and not publicly accessible, the contractor will need to report back details to the European Commission.

WP 2: analysis of the data and documentation:

Main activities in this work package are:

— to analyse and aggregate the results according to:

• type of building,

• energy performance,

• materials used,

• innovative elements/patent,

• cost,

• any other relevant element,

— to propose a structure of the results that will fit for 2 purposes:

• to feed into the Smart Cities Information System: the successful tenderer will liaise in due time with the coordinator of the Smart Cities Information System to define together the information needs according to the characteristics of the Smart Cities Information System,

• to prepare a general comprehensive report: the general report will need to be in an electronic format from which to extract relevant information per theme/keyword. The tenderer will be required to prepare 4 thematic technical reports whose themes will be agreed within the first 12 months of the tender with the European Commission.

WP 3: communication:

The purpose of this work package is to valorise and disseminate the results and outcomes of the competitions and to link them to ongoing works by the European Commission. Main activities in this work package are:

— to link with and feed into the European Innovation Partnership on Smart Cities and Communities and its Market Place. In particular this link is interesting for the action cluster on sustainable districts and built environment and the initiatives thereunder, but is not limited to this group,

— to provide 6 months before the end of the contract an information session to the European Commission on the scientific and technical content of the most relevant buildings in the competitions. The thematic areas to be covered will be agreed with the European Commission.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Horizon 2020, work programme 2016–2017, 10. Secure, clean and efficient energy, other actions.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Participation in this procurement procedure is open on equal terms to all natural and legal persons coming within the scope of the Treaties, as well as to international organisations. It is also open to all natural and legal persons established in a third country which has a special agreement with the Union in the field of public procurement on the conditions laid down in that agreement. Where the multilateral Agreement on Government Procurement concluded within the World Trade Organisation applies, the participation to this procedure is also open to all natural and legal persons established in the countries that have ratified this Agreement, on the conditions it lays down.

The tenderer should bear in mind the provisions of the draft contract which specify the rights and obligations of the contractor, particularly those on payments, performance of the contract, confidentiality, and checks and audits.

The tender must comply with applicable environmental, social and labour law obligations established by Union law, national legislation, collective agreements or the international environmental, social and labour conventions listed in Annex X to Directive 2014/24/EU of the European Parliament and of the Council.

A joint tender is a situation where a tender is submitted by a group of economic operators (natural or legal persons). Joint tenders may include subcontractors in addition to the members of the group.

In case of joint tender, all members of the group assume joint and several liability towards the contracting authority for the performance of the contract as a whole, i.e. both financial and operational liability. Nevertheless, tenderers must designate one of the economic operators as a single point of contact (the leader) for the contracting authority for administrative and financial aspects as well as operational management of the contract.

After the award, the contracting authority will sign the contract either with all members of the group, or with the leader on behalf of all members of the group, authorised by the other members via powers of attorney.

Subcontracting is permitted but the contractor will retain full liability towards the contracting authority for performance of the contract as a whole.

Tenderers are required to identify subcontractors whose share of the contract is above 20 % and those whose capacity is necessary to fulfil the selection criteria.

During contract performance, the change of any subcontractor identified in the tender or additional subcontracting will be subject to prior written approval of the contracting authority.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/11/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/12/2016
Local time: 10:30

Directorate-General for Energy, rue Demot 24, 3rd floor, room 58, 1040 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Tenderers may attend the meeting but be represented by not more than 1 person. At the end of the opening session, the chairperson of the opening committee will indicate the names of the tenderers and the decision concerning the admissibility of each offer received. The prices mentioned in the bids will not be communicated.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Internet address:
VI.5)Date of dispatch of this notice: