Services - 354603-2018

14/08/2018    S155    European Commission - Services - Contract notice - Open procedure 

Germany-Berlin: Framework Contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Event management

2018/S 155-354603

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, EC Representation in Berlin, Germany
Postal address: Unter den Linden 78
Town: Berlin
NUTS code: DE3 BERLIN
Postal code: 10117
Country: Germany
E-mail: COMM-REP-DE-VERTRAEGE@ec.europa.eu

Internet address(es):

Main address: https://ec.europa.eu/germany/eu-funding/tenders_de

Address of the buyer profile: https://ec.europa.eu/info/funding-tenders/tenders/tender-opportunities-department/tender-opportunities-communication_en

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3980
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Event management

Reference number: PO/2018-18/BER
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
Services
II.1.4)Short description:

Event management: provision of organisational and technical support for events organised by the European Commission Representation in Germany.

II.1.5)Estimated total value
Value excluding VAT: 1 920 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Berlin / Event Management

Lot No: 1
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DE3 BERLIN
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany / Lot 1: Berlin

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Bonn / Event Management

Lot No: 2
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DEA2 Köln
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany / Lot 2: Bonn

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 720 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Munich / Event Management

Lot No: 3
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DE2 BAYERN
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany / Lot 3: Munich

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/09/2018
Local time: 09:30
Place:

European House — third floor, room: “Große Lage“

Unter den Linden 78,

10117 Berlin

Information about authorised persons and opening procedure:

Maximum 2 representatives per tenderer.

The tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to: COMM-REP-DE-VERTRAEGE@ec.europa.eu

Failing that, the Contracting Authority reserves the right to refuse access to its premises.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/08/2018