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United Kingdom-Leicester: Document management services
Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting authority
Section II: Object
390_18 Document Management Solutions.
ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings.
To express an interest: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity ‘390_18’, (d) Express an interest.
Please note this is a Prior Information Notice and tender documentation is not available yet.
Electronic document scanning services and software solutions
This lot requires service providers to provide a full end-to end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document and Records Management Software), associated consultancy and training.
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.
Document storage, retrieval and associated services
This lot requires service providers to provide preparation, collection, storage, retrieval, secure disposal of documents and any associated services.
Total document management solutions
This lot requires service providers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.
The final lot structure is to be defined following further customer and market engagement.
Section IV: Procedure
Section VI: Complementary information
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal