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Services - 35938-2016

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03/02/2016    S23

Ireland-Dublin: Provision of facilities management and engineering services — preventive and responsive maintenance

2016/S 023-035938

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Eurofound — European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road
Town: Dublin
Postal code: D18 KP65
Country: Ireland
For the attention of: Lidia Jankowska
E-mail: OSUTenders@eurofound.europa.eu
Telephone: +353 12043100
Fax: +353 12826456

Internet address(es):

General address of the contracting authority: http://www.eurofound.europa.eu

Address of the buyer profile: http://www.eurofound.europa.eu/about-eurofound/procurement

Electronic access to information: http://www.eurofound.europa.eu/about/procurement/opportunities/open

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Social policy.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Provision of facilities management and engineering services — preventive and responsive maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Tasks are to be performed at the premises designated by the contractor and agreed upon by Eurofound.

NUTS code IE021 Dublin

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The purpose of this procurement was to engage a facilities management company to provide a wide range of preventive (part 1) and responsive maintenance services including (ad hoc) additional maintenance and facility services (part 2) at the Eurofound premises.
Part 1 refers to scheduled services focused on preventive maintenance. This part embraces services of a recurring nature which will be scheduled throughout the year. For these services a direct service contract was awarded.
Part 2 refers to ad hoc services. This mainly includes services with a less than annual frequency and services where the exact volume is not known in advance. For these services a framework service contract was awarded. Services may then be requested by Eurofound ad hoc and have to be provided by the contractor in addition to the scheduled ones.
II.1.5)Common procurement vocabulary (CPV)

79993100 Facilities management services, 79993000 Building and facilities management services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 1 153 119 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality of the proposed services. Weighting 40
2. Quality control and quality assurance measures. Weighting 30
3. Environmental policies and relevant measures. Weighting 20
4. Quality of proposed additional support services offered within the fixed price under the direct contract (part 1), which may be deemed ‘Value added’ services. Weighting 10
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
151902/3610.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 027-044363 of 7.2.2015

Contract notice

Notice number in the OJEU: 2015/S 119-216305 of 24.6.2015

Section V: Award of contract

Contract No: 16-2031-01 Lot title: Facilities management and engineering services — scheduled services — preventive maintenance
V.1)Date of contract award decision:
22.12.2015
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Accent Facilities Solutions Ltd
Postal address: DCU Innovation House, Old Finglas Road, Glasnevin
Town: Dublin 11
Country: Ireland
E-mail: info@accentsolutions.ie
Telephone: +353 19072800
Internet address: http://www.accentsolutions.ie/

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 700 000 EUR
Excluding VAT
Total final value of the contract:
Value: 179 314 EUR
Excluding VAT
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 30 %
Contract No: 16-2031-02 Lot title: Facilities management and engineering services — additional (ad hoc) services and responsive maintenance
V.1)Date of contract award decision:
22.12.2015
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Accent Facilities Solutions Ltd
Postal address: DCU Innovation House, Old Finglas Road, Glasnevin
Town: Dublin 11
Country: Ireland
E-mail: info@accentsolutions.ie
Telephone: +353 19072800
Internet address: http://www.accentsolutions.ie/

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 400 000 EUR
Excluding VAT
Total final value of the contract:
Value: 400 000 EUR
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 30 %

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Please note that as a result of 1 procurement 2 contracts (direct and framework) were signed. However, the procurement itself was not divided into lots as it was not an intention of the contracting authority to have the facilities services be provided by 2 different economic operators.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
22.1.2016