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Works - 360409-2015

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14/10/2015    S199

United Kingdom-Newcastle Upon Tyne: Building installation work

2015/S 199-360409

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Newcastle City Council
Postal address: Room 102, Civic Centre, Barras Bridge
Town: Newcastle Upon Tyne
Postal code: NE1 8QH
Country: United Kingdom
Contact person: Commissioning and Procurement Team
For the attention of: Catherine Stokes
E-mail: corporate.procurement.team@newcastle.gov.uk
Telephone: +44 1912788138
Fax: +44 1915116366

Internet address(es):

General address of the contracting authority: http://www.nepoportal.org

Address of the buyer profile: http://www.nepoportal.org

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
004968 Disabled Adaptations Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works

NUTS code UKC22 Tyneside

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The supply and installation of disabled adaptations to private households in Newcastle upon Tyne in receipt of disabled facilities grants (DFGs), including stair lifts, bathing adaptations, access adaptations, ceiling track hoists and major and minor building work.

All lots may include an element of contractor design. Further Information and associated documents are available on our electronic tendering system at www.nepoportal.org

Newcastle City Council is seeking to appoint providers commencing on 1.4.2016.
II.1.6)Common procurement vocabulary (CPV)

45300000 Building installation work, 44115600 Stairlifts, 42416130 Mechanical lifts, 34953000 Access ramps

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The supply and installation of disabled adaptations to private households in receipt of disabled facilities grants (DFGs):
Lot 1 — Stair Lifts:
Works contract for the supply and installation of stair lifts including an option for extended manufacturer's warranty.
Lot 2 — Ceiling Track Hoists:
Works contract for the supply and installation of a broad spectrum of equipment and would include an option for manufacturer's extended product warranty.
Lot 3 — Platform Lifts:
Works contract for the supply and installation of through floor lifts and step lifts and would include an option for manufacturer's extended product warranty.
Lot 4 — Temporary Access Works:
Works contract for the supply and installation of temporary metal ramps and steps.
Lot 5 — General Building Works:
Works contract for the provision of general bathroom adaptations, automated toilets, room conversions, garage conversions, extensions, permanent ramps and general hard landscaping works.
All lots may include an element of contractor design.
Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: 2 x 12 month option to extend.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Stair Lifts
1)Short description
Works contract for the supply and installation of stair lifts (straight and curved tracks) including an option for extended manufacturer's warranty.
2)Common procurement vocabulary (CPV)

44115600 Stairlifts

3)Quantity or scope
Estimated value excluding VAT: 1 075 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This will be a multi-contractor ranked Lot made up of 3 providers, in exceptional circumstances mini competitions may be required.
Lot No: 2 Lot title: Ceiling Track Hoists
1)Short description
Works contract for the supply and installation of a broad spectrum of equipment and would include an option for manufacturer's extended product warranty.
2)Common procurement vocabulary (CPV)

42416130 Mechanical lifts

3)Quantity or scope
Estimated value excluding VAT: 205 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This Lot will be awarded to a single provider.
Lot No: 3 Lot title: Platform Lifts
1)Short description
Works contract for the supply and installation of through floor lifts and step lifts and would include an option for manufacturer's extended product warranty.
2)Common procurement vocabulary (CPV)

42416100 Lifts

3)Quantity or scope
Estimated value excluding VAT: 295 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This Lot will be awarded to a single provider.
Lot No: 4 Lot title: Temporary Access Works
1)Short description
Works contract for the supply and installation of temporary metal ramps and steps.
2)Common procurement vocabulary (CPV)

34953000 Access ramps

3)Quantity or scope
Estimated value excluding VAT: 420 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This will be a multi-contractor ranked Lot made up of 3 providers, in exceptional circumstances mini competitions may be required.
Lot No: 5 Lot title: General Building Works
1)Short description
Works contract for the provision of general bathroom adaptations, automated toilets, room conversions, garage conversions, extensions, permanent ramps and general hard landscaping works.
2)Common procurement vocabulary (CPV)

45300000 Building installation work

3)Quantity or scope
Estimated value excluding VAT: 3 005 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This will be a multi-contractor ranked Lot made up of 4 providers, in exceptional circumstances mini competitions may be required.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security.
Details to be provided in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement.
All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed pre qualification questionnaire (PQQ) prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre qualification questionnaire (PQQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
9XJC-GE6FP2
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.11.2015 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.11.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 1.4.2016
IV.3.8)Conditions for opening of tenders

Place:

via electronic e-tendering portal system

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please go to our web site located at www.nepoportal.org to register and download the documents.

Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations. Electronic payment will be used.
This framework agreement is made up of 5 Lots which will be a mix of single provider and multi-contractor ranked Lots, further information on these can be found in the appendices to this notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.10.2015