Works - 360426-2015

14/10/2015    S199    - - Works - Contract notice - Restricted procedure 

United Kingdom-Londonderry: Construction work for multi-dwelling buildings and individual houses

2015/S 199-360426

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Apex Housing Association Limited
10 Butcher Street, Derry
For the attention of: Procurement Officer
BT48 6HL Londonderry
United Kingdom
E-mail: development@apexhousing.org

Internet address(es):

General address of the contracting authority: http://www.apex.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Economic and financial affairs
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Apex Housing Association — Provision of Site, Design and Build Social Housing Scheme — Strabane, Meigh and Eglinton.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This Project is for the provision of land for Design and Build Social Housing Scheme Contracts in Northern Ireland. Participants must provide the land, design, construct and ensure completion of the scheme for Apex in accordance with the DSD Housing Association Guide, client requirements and Statutory Body requirements. This procurement is separated into 3 Lots:
Lot 1 — Strabane, Co. Tyrone — estimated up to 25 units (estimated value of 2 575 000 GBP).
Lot 2 — Meigh, Co. Armagh — estimated up to 15 units (estimated value of 1 635 000 GBP).
Lot 3 — Eglinton, Co. Derry — estimated up to 30 units (estimated value of 3 600 000 GBP).
Importantly, Developers should note that Apex reserves the right to enter into contracts with one or more Developers per Lot and may choose to do so, on a phased basis. Apex requires potential Developers to put forward schemes which offer a high quality development and which broadly accord with the housing mix specified by Apex in the MOI (which can be obtained by contacting the contact identified at I.1 above). In the interest of providing an efficient housing management service, Apex will not generally consider sites which provide less than 10 units, however, it reserves at its sole discretion, the right to contract with a Developer in respect of a site with fewer units. Apex reserves the right to contract with a Developer in respect of a site with greater units than those currently estimated in Lots 1, 2 and 3. If you are uncertain about the size of your scheme please seek clarification from Apex at the earliest possible opportunity. Apex values good working relationships with Developers and recognised that collaboration will be required in order to successfully deliver this Project (including finalisation of design and obtaining the necessary approvals from Apex, the NI planning service as well as overall funding approval from the Department of Social Development).
Apex will conduct the procurement using the Restricted Procedure, which is a 2-stage process, therefore only those who meet the mandatory requirements set out in the PQQP will proceed to the ITT evaluation stage. Tenders are then evaluated and the contract awarded. A key requirement of the PQQ stage is the suitability of the site for social housing. Participants must be able to demonstrate that they either (i) own the site and can provide clear non-encumbered title to Apex; or (ii) have an exclusive contract to unconditionally purchase clear non-encumbered title to Apex.
Apex intends to enter into a conditional land sale agreement with the most economically advantageous Developer(s). This agreement will become unconditional upon design approval, planning approval and confirmation of Apex securing funding from the Department of Social Development. Apex and the Developer(s) will be required to act collaboratively to ensure these conditions can be satisfied. Apex will only consider those PQQP Responses relating to Projects which NIHE has agreed, in principle, to support.
II.1.6)Common procurement vocabulary (CPV)

45211000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As above, this Project contains 3 Lots for each area of Strabane, Meigh and Eglinton. Apex reserves the right to enter into conditional contracts (potentially on a phased basis) with 1 or more Developers per Lot. The number of projects will depend upon the availability of funding from the Department for Social Development. Apex encourages Developers to propose schemes which will deliver at least 10 units. Apex does not intend to set an upper limit on the number of units which can be delivered under any individual scheme, however, acceptance will be linked to affordability and the availability of funding. On this basis, it is difficult for Apex to estimate the value of this potential opportunity. The estimate below is intended to reflect this uncertainty and whilst the range will be appropriate for certain schemes, Apex recognises that it may not be appropriate for all schemes. The estimated value below is per contract awarded and therefore the total aggregate values of projects that could be delivered through this competition could be significantly more than this.
Estimated value excluding VAT:
Range: between 1 635 000 and 3 600 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 — Strabane, Co. Tyrone — estimated up to 25 units (estimated value of 2 575 000 GBP)
1)Short description
This project is for the provision of land for Design and Build Contracts in Northern Ireland. Participants must provide the land, design, construct and ensure completion of the scheme for Apex in accordance with the DSD Housing Association Guide, client requirements and Statutory Body requirements. This Lot is for Strabane, Co. Tyrone.
2)Common procurement vocabulary (CPV)

45211000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 — Meigh, Co. Armagh — estimated up to 15 units (estimated value of 1 635 000 GBP)
1)Short description
This project is for the provision of land for Design and Build Contracts in Northern Ireland. Participants must provide the land, design, construct and ensure completion of the scheme for Apex in accordance with the DSD Housing Association Guide, client requirements and Statutory Body requirements. This Lot is for Meigh, Co. Armagh.
2)Common procurement vocabulary (CPV)

45211000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 — Eglinton, Co. Derry — estimated up to 30 units (estimated value of 3 600 000 GBP)
1)Short description
This project is for the provision of land for Design and Build Contracts in Northern Ireland. Participants must provide the land, design, construct and ensure completion of the scheme for Apex in accordance with the DSD Housing Association Guide, client requirements and Statutory Body requirements. This Lot is for Eglinton, Co. Derry.
2)Common procurement vocabulary (CPV)

45211000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Developers should be mindful that Apex will not make any payment until all conditions have been satisfied. Once satisfied, the land sale will become unconditional and a works contract will be entered into. At this stage payment for the land element of the site only will be made. Payment for the construction element will be made in accordance with the terms of the contract (the form of which will be made available to those who pre-qualify).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group of entities submitting an acceptable offer; each member of the group must sign an undertaking that member companies will be jointly and severally liable for the satisfactory performance of each project. Apex reserves the right to require a group of entities to form a legal entity with appropriate parent company guarantees as a condition of contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The personal situation of the candidates will be evaluated. These criteria are specified in full in a PQQP to be issued to those parties that request it.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A detailed PQQP will be issued to all economic operators responding to the contract notice, containing this information.
Minimum level(s) of standards possibly required: These are specified in full in the PQQP to be issued to those parties that request it.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A detailed PQQP will be issued to all economic operators responding to the contract notice, containing this information.
Minimum level(s) of standards possibly required:
These are specified in full in the PQQP to be issued to those parties that request it.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
16.11.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The PQQP Documentation can be obtained from the contact identified at I.1 by the date specified in V.3.3. When requesting the information, Developers are required to identify a contact point and a corresponding email address. In the event that Apex is required to circulate any clarifications during the tender process, it shall send any clarifications to this address and will not be responsible for contacting Developers in any other way. It is the Developer's responsibility to ensure that this contact information is kept up to date and Developer's should advise Apex as soon as possible if the contact point changes.
Section II.1.9 — Please note that variant bids may be accepted by Apex provided that their form and nature are approved by Apex in advance.
Developers should be aware that up to the point that the contract becomes unconditional, all costs are the Developers and Apex will not reimburse any costs incurred prior to this stage. In order to discuss this exciting opportunity with potential Developers, Apex intends to conduct a bidder information session. Apex invites interested parties to engage with them regarding the information session.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: As per The Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.10.2015