Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurement
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Assistant Services to the Europa Experience and European Public Space in Helsinki — PO/2019-06/HEL
Reference number: PO/2019-06/HEL
II.1.2)Main CPV code79414000
II.1.3)Type of contractServices
II.1.4)Short description:
In the framework of its information and communication activities, the European Commission Representation and the European Parliament Liaison Office in Finland are seeking assistance services for their joint Europa Experience in the Central Library Oodi and the European Public Space in the Europa House in Helsinki.
II.1.5)Estimated total valueValue excluding VAT: 264 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performanceNUTS code: FI1B1
Main site or place of performance:
Europa Experience in the Central Library Oodi and the European Public Space in the Europa House in Helsinki
II.2.4)Description of the procurement:
The Europa Experience is a place of interactivity and debate for Europeans of all generations and from all backgrounds to further their knowledge of recent history and thus better understand the development of Europe at large and of the European Union in particular. The purpose is also to make various target audiences aware of the EU institutions' work and European policies, and of their impact both on our daily life and at international level. It brings to life the concept of a place that is open to all citizens, and projects a strong image of Europe and European integration in the cultural and urban sphere here in Helsinki.
The Europa Experience provides visitors with the possibility to get information and EU experiences primarily via multimedia tools, allowing an interactive, multilingual and audio-guided visit. The contractor’s staff will guide visitors hands-on.
The European Public Space are communication hubs run jointly by the European Parliament Liaison Offices and the Commission's Representations. All activities are planned and carried out in close co-operation between the Representations and European Parliament Liaison Offices. The European Public Space in Helsinki was opened in 2010 and is located in the ‘Voimatalo’, Malminkatu 16. In 2019, the Helsinki European Public Space celebrates its 9th year of activity.
The European Public Space programme contains activities targeted at young people as well as the public at large. Moreover, the European Public Space functions as a venue for events promoting EU values. Based on previous years’ experience the cultural activities are an excellent way to reach new audiences.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 264 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The contract is renewed automatically 3 times for 12 months each, unless one of the parties receives formal notification to the contrary at least three months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
The contract enters into force on the date on which the last party signs it.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
According to the tender specifications.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
See internet address provided in Section I.3.
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 11/09/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 13/09/2019
Local time: 11:00
Place:
Information about authorised persons and opening procedure:
Maximum 2 representatives per tenderer and representatives of the contracting authorities.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
All documentation of this call for tenders, including any additional information during the procedure is published at the following internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5238
Tenders should consult this site regularly, as additional information may be published at any time during the procedure.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:24/07/2019
