Services - 360909-2019

01/08/2019    S147

Finland-Helsinki: Assistant Services to the Europa Experience and European Public Space in Helsinki — PO/2019-06/HEL

2019/S 147-360909

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, EC Representation in Finland, Helsinki — PO/2019-06/HEL
Postal address: Malminkatu, 16
Town: Helsinki
NUTS code: FI1B Helsinki-Uusimaa
Postal code: 00100
Country: Finland
Contact person: Mr Mika Somppi
Telephone: +358 96226544
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Assistant Services to the Europa Experience and European Public Space in Helsinki — PO/2019-06/HEL

Reference number: PO/2019-06/HEL
II.1.2)Main CPV code
79414000 Human resources management consultancy services
II.1.3)Type of contract
II.1.4)Short description:

In the framework of its information and communication activities, the European Commission Representation and the European Parliament Liaison Office in Finland are seeking assistance services for their joint Europa Experience in the Central Library Oodi and the European Public Space in the Europa House in Helsinki.

II.1.5)Estimated total value
Value excluding VAT: 264 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: FI1B1 Helsinki-Uusimaa
Main site or place of performance:

Europa Experience in the Central Library Oodi and the European Public Space in the Europa House in Helsinki

II.2.4)Description of the procurement:

The Europa Experience is a place of interactivity and debate for Europeans of all generations and from all backgrounds to further their knowledge of recent history and thus better understand the development of Europe at large and of the European Union in particular. The purpose is also to make various target audiences aware of the EU institutions' work and European policies, and of their impact both on our daily life and at international level. It brings to life the concept of a place that is open to all citizens, and projects a strong image of Europe and European integration in the cultural and urban sphere here in Helsinki.

The Europa Experience provides visitors with the possibility to get information and EU experiences primarily via multimedia tools, allowing an interactive, multilingual and audio-guided visit. The contractor’s staff will guide visitors hands-on.

The European Public Space are communication hubs run jointly by the European Parliament Liaison Offices and the Commission's Representations. All activities are planned and carried out in close co-operation between the Representations and European Parliament Liaison Offices. The European Public Space in Helsinki was opened in 2010 and is located in the ‘Voimatalo’, Malminkatu 16. In 2019, the Helsinki European Public Space celebrates its 9th year of activity.

The European Public Space programme contains activities targeted at young people as well as the public at large. Moreover, the European Public Space functions as a venue for events promoting EU values. Based on previous years’ experience the cultural activities are an excellent way to reach new audiences.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 264 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract is renewed automatically 3 times for 12 months each, unless one of the parties receives formal notification to the contrary at least three months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract enters into force on the date on which the last party signs it.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

According to the tender specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/09/2019
Local time: 11:00

See I.1.

Information about authorised persons and opening procedure:

Maximum 2 representatives per tenderer and representatives of the contracting authorities.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

All documentation of this call for tenders, including any additional information during the procedure is published at the following internet address:

Tenders should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: