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Supplies - 372936-2014

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01/11/2014    S211

Turkey-Ankara: IPA — Supply of equipment for the operation of 'Enlargement of the European–Turkish business centres network to Sivas, Hatay, Batman and Van'

2014/S 211-372936

Supply contract notice

Location — Sivas, Hatay, Batman and Van, Turkey

1.Publication reference:
3.Programme title:
IPA budget item 13 05 02 of the general budget of the EU and national contribution.
5.Contracting authority:

Ministry of Science, Industry and Technology, DG for European Union and Foreign Affairs, IPA-Operating Structure (MoSIT/IPA-OS), TOBB İkiz Kuleleri C-Blok Kat: 23 (Eskişehir Yolu 9. Km), 06530 Çankaya/Ankara, TURKEY.

Contract specifications

6.Description of the contract:
Establishment of additional Turkish–European business centres (Abigems) in Batman, Hatay, Sivas and Van for providing existing business community; particularly SMEs and potential entrepreneurs with effective and efficient business services like management consultancy, company improvement, business development, business start-up consultancy, training and business-related domestic and international news and information sharing etc. The objective of the windows projects for Abigems is to provide them with an added value which can generate income for them and in this way assure Abigems' self-sustainability after project funding ends.
7.Number and titles of lots:
Yes, the number of lots: 6.
Lot 1: office furniture.
Lot 2: IT equipment and application software.
Lot 3: vehicles.
Lot 4: wood drying facility.
Lot 5: CAD (computer-aided design) package.
Lot 6: CAM (computer-aided manufacturing) package.

Terms of participation

8.Eligibility and rules of origin:
Participation is open to all legal persons (participating either individually or in a grouping (consortium) of tenderers) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in 1 or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.
Derogation from the rule of origin is granted only for the following items:
Item; description:
Lot 2: IT equipment and application software:
2.1; interactive whiteboard;
2.2; air conditioner;
2.6; projector;
2.8; call centre management server;
2.10; tape back-up;
2.11; manageable switch;
2.13; thin client;
2.15; keyboard;
2.16; mouse;
2.17; headset;
2.20; colour laser printer;
2.21; black/white printer;
2.22; scanner;
2.25; desktop computer;
2.27; professional camera with lens;
2.28; graphic design software;
2.29; Web design software.
9.Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the 'Practical Guide'.
10.Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11.Tender guarantee:
Tenderers must provide a tender guarantee of 165 EUR for lot 1, 1 420 EUR for lot 2, 390 EUR for lot 3, 1 365 EUR for lot 4, 170 EUR for lot 5 and 2 275 EUR for lot 6 when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender. Tenderers applying for more than 1 lot must submit separate tender guarantees per lot. Any changes in the content and validity period of the tender guarantees will result in the rejection of the tender.
12.Performance guarantee:
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit:
No information meeting is planned.
14.Tender validity:
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
15.Period of implementation of tasks:
The implementation period will last 150 calendar days for all lots (1, 2, 3, 4, 5, 6), starting from the commencement of the contract and ending on the day of issuance of the certificate of provisional acceptance. The implementation period will include a delivery period of 90 calendar days, an installation, putting into operation, inspection, testing and start-up training period of 30 days after delivery, issuance of provisional acceptance (upon the submission of the request for the provisional acceptance certificate by the supplier) period of 30 days after the completion of all ancillary services.

Selection and award criteria

16.Selection criteria:
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided:
— the average annual turnover of the candidate in the last 2 financial years must exceed the cumulative amount of the financial offer(s) of all the lot(s) for which the candidate is bidding.
Companies that have been operational for less than 2 years will have to demonstrate an operational cash flow which must exceed their financial proposal for the years in which they have been operational.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract):
— at least 5 staff permanently work for the candidate in the fields related to this contract. The tenderer must satisfy this criteria if applying for 1 or more lots.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract):
— the tenderer should have successfully completed the supply and delivery of similar equipment:
i. at least with a budget of the financial offer for the lot being tendered; and
ii. under at least 1 contract which was implemented during the following period: in the last 3 years before the submission deadline of this tender as indicated in point 19 of this contract notice.
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
The start and end/completion dates of the references should be specified as day/month/year information.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
17.Award criteria:


18.How to obtain the tender dossier:
The tender dossier is available from the following Internet addresses:

The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:

attention: Mr Ünal Gündoğan, Ministry of Science, Industry and Technology, DG for European Union and Foreign Affairs, IPA-Operating Structure (MoSIT/IPA-OS), TOBB İkiz Kuleleri C-Blok Kat: 23 İdari İşler Odası (Eskişehir Yolu 9.Km), 06530 Çankaya/Ankara, TURKEY. Fax +90 3122016954. E-mail:

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at and on the contracting authority website:

19.Deadline for submission of tenders:
27.1.2015 (12:00), local time — Turkey.
All tenders must be received at the address of the contracting authority:

attention: Mr Ünal Gündoğan, Ministry of Science, Industry and Technology, DG for European Union and Foreign Affairs, IPA-Operating Structure (MoSIT/IPA-OS), TOBB İkiz Kuleleri C-Blok Kat: 23 İdari İşler Odası (Eskişehir Yolu 9.Km), 06530 Çankaya/Ankara, TURKEY. Fax +90 3122016954. E-mail:

Any tender received by the contracting authority after this deadline will not be considered.
In the premises where IPA-OS is located, there are 3 security points to pass through, and only 3 elevators operating to reach the 23rd floor. Please consider these physical conditions in order not to miss the deadline for receipt of applications.
Working hours of the contracting authority: 9:00–17:00, local time.
20.Tender opening session:
27.1.2015 (14:00), local time — Turkey at the IPA-OS premises at the address:
TOBB İkiz Kuleleri C-Blok Kat: 24 (Eskişehir Yolu 9. Km), 06530 Çankaya/Ankara, TURKEY.
21.Language of the procedure:
All written communication for this tender procedure and contract must be in English.
22.Legal basis:
Council Regulation (EC) No 1085/2006 of 17.7.2006 establishing an Instrument for Pre-Accession Assistance (IPA) (OJ L 210, 31.7.2006, p. 82).