Services - 375826-2019

09/08/2019    S153    European Parliament - Services - Contract notice - Open procedure 

Belgium-Brussels: Maximum 10 Separate and Individual Framework Service Contracts in Identical Terms for the Provision of External Expertise in the Field of Monetary and Economic Affairs

2019/S 153-375826

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Official Mail Service, rue Wiertz 60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
Contact person: Guy Tachelet (DG IPOL — Policy Department A)
E-mail: poldepa_tenders@ep.europa.eu
Telephone: +32 22842374
Fax: +32 22849002

Internet address(es):

Main address: http://www.europarl.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.europarl.europa.eu/tenders/invitations.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maximum 10 Separate and Individual Framework Service Contracts in Identical Terms for the Provision of External Expertise in the Field of Monetary and Economic Affairs

Reference number: IP/A/ECONMD/FWC/2020-002
II.1.2)Main CPV code
73210000 Research consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament is planning to conclude a multiple framework service contract for the provision of external expertise as referred to above. The multiple framework service contract would consist of a maximum of ten (10) separate framework service contracts concluded in identical terms with each single economic operator or group of economic operators. The planned framework service contract is intended to support the work of the European Parliament's Committee on Economic and Monetary Affairs (ECON). ECON seeks independent expert advice in the field of monetary and economic policy affairs, mainly in the context of the monetary dialogue of the European Parliament with the European Central Bank (ECB). Independent expert advice shall be requested in the form of briefing papers and/or oral presentations.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
NUTS code: FR FRANCE
Main site or place of performance:

EP Premises in either Brussels (BE) or Strasbourg (FR).

II.2.4)Description of the procurement:

Monetary dialogues are organised 4 times per year. Experts may be asked to write briefing papers concerning monetary policy topics. On certain occasions, they may also be requested to attend the monetary dialogue preparatory meeting for an oral presentation of their briefing paper.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Number of possible renewals: (if known) 3.

Maximum duration is 48 months (4 years).

The contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least two months before the expiry of the initial duration or before each annual renewal date.

In no circumstances may the duration of the contract exceed four (4) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In relation to this procedure, the European Parliament does not request a proof of status and legal capacity at this stage of the procedure but reserves the right to do so at a later stage, if it deems it necessary.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tenderers shall have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer’s financial resources, or about whether these financial resources are insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

With regards to the contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers to have a minimum financial and economic capacity of:

— minimum turnover of 30 000 EUR/year over the last financial year.

Financial and economic capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— income declaration for the most recent financial years. For legal persons, this can be done through a statement of overall turnover. For tenderers who are natural persons, gross income shall be deemed to represent turnover.

If the tenderer is unable to provide the documents requested, he may prove his economic and financial capacity by any other document which the European Parliament considers appropriate.

The tenderer may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself/herself and those entities (see Section 7 and 8 above on groups of economic operators and subcontracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources necessary for the performance of the contract, for example by producing a commitment on the part of those entities to make them available to him/her. In that case, the European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment by the third party or about that party’s financial capacity. Parliament may, where applicable, require the tenderer and those other entities to be jointly and severally liable for the performance of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers shall have sufficient technical and professional capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer’s technical and professional capacity, or if this is clearly insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

Minimum requirements:

With regards to the contract which is the subject of this invitation to tender, the European Parliament requires tenderer(s), including the person(s) responsible for carrying out the critical tasks (briefing and presentation), to have the following technical and professional capacity:

— professional and/or academic experience of a minimum of five (5) years obtained after their university degree in one or more of the following areas: macroeconomics, international economics and finance, European Economic and Monetary Union,

— the successful completion of at least three (3) international or national scientific contracts or published scientific/research papers in at least one of the following areas: macroeconomics, international economics and finance, European Economic and Monetary Union,

— knowledge of the EU institutional framework and decision-making process.

To clarify, the tenderer may be an individual or may propose a team of experts to carry out the critical tasks. The minimum requirements apply to all experts that will carry out the critical tasks. The minimum requirements do not apply to any support staff the tenderer may or may not include in the offer.

These minimal requirements of technical and professional capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— the educational and professional qualifications (CVs) of the staff planned for the execution of the services. Each CV shall be limited to maximum four (4) pages,

— a list of works/services, with abstracts/short summaries, dates and recipients. In the list of works/services supplied, tenderers are asked to mark in bold at least three (3) international or national scientific contracts. This includes publications on relevant issues in specialised academic press. The list shall be limited to maximum three (3) pages,

— a list of relevant articles touching on issues of the EU institutional framework, experience in working in an area related to EU issues, participation in conferences, courses etc. on matters related to the European Union. The list shall be limited to maximum two (2) pages.

The tenderer or candidate may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself and those entities (see Sections 7 and 8 above on groups of economic operators and sub-contracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources needed to perform the contract, for instance by providing a commitment by those entities to that effect. The European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment of the third party.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

For the duration of this individual framework service contract, the contractor shall guarantee the same level of quality as defined in the selection criteria included in the rules for tendering. This guarantee of continuity shall also apply in drop-outs of experts, for example:

— on account of sickness or accident, a member of staff is unable to continue providing services,

— for any other reason beyond the control of the contractor, it becomes necessary to replace any of his staff,

— a person specified in the contract does not perform his duties under this contract.

In such cases, the contractor shall provide a replacement with at least equivalent qualifications and experience and acceptable to the European Parliament in order not to jeopardise the implementation of the framework service contract. The European Parliament therefore reserves the right to accept or reject any replacement expert proposed during the performance of the contract. The European Parliament’s authorisation shall always be requested and granted in writing.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/10/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/10/2019
Local time: 14:00
Place:

European Parliament's premises in Brussels.

Information about authorised persons and opening procedure:

Tenderers who wish to attend the opening of the tenders are asked to notify the European Parliament by email to the following address: poldepa_tenders@ep.europa.eu no later than 1.10.2019. Only one (1) representative per tenderer may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1

Internet address: www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of justice
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1

Internet address: www.curia.europa.eu

VI.5)Date of dispatch of this notice:
29/07/2019