Check out our COVID-19 dedicated page for tenders related to medical equipment needs.
The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!
France-Paris La Défense: Medical Services for EU Agencies in the Paris Region
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Medical Services for EU Agencies in the Paris Region
This call for tenders is about medical services and related services.
The medical services cover pre-employment medical tests for candidates and annual medical visits for staff of the participating entities (Lot 1).
These health check-ups contain different kinds of medical tests. In order to assess the results of the pre-employment medical tests and the fitness of candidates to start a job, a generalist or occupational doctor is needed (Lot 2).
Medical Centre: Pre-employment Medical Tests for Candidates and annual Medical Visits for Staff
The medical tests performed as part of the pre-employment and annual check-ups will be carried out in the clinic or hospital of the contractor.
The pre-employment medical tests are mandatory examinations for future staff and are determined by the staff regulations of the contracting authority. The employment conditions of the contracting authority’s staff members are not subject to French employment law.
The Medical Centre will be requested to perform the tests and exams as listed in detail in Annexes A and C to the tender specifications (standard and specific lists of pre-employment medical tests and ophthalmological tests), and communicate the results to the medical advisor. The contracting authority will always keep the medical centre informed of the contact details of the medical advisor to whom the results shall be sent.
The scope of the examinations may be modified when required by newly adopted EU standards.
The medical centre must be able to carry out the whole of pre-employment medical examination for one candidate within one single morning (8.00 to 12.30).
A staff member of the medical centre should guide the candidate throughout the tests and examinations from the time when they arrive to the moment when they leave the medical centre. Tenderers must describe how this will be done in their tender (see Annex 7 to the Administrative Specifications – Tender Form).
In order to facilitate access to healthcare, tenderers submitting a tender for Lot 1 are invited to submit a brochure containing a description of the services that may be of interest to the contracting authority’s staff members and their families. Sending these brochures and price lists is voluntary for tenderers and will not be assessed at the evaluation of the call for tenders.
Medical Expert (Médecin du travail ou généraliste): Assessment of the Results of the Pre-employment Medical Tests
The services will be performed in the contractor's premises. The location has to be within reasonable distance of the premises of the contracting authority (see selection criteria).
The medical advisor is not necessarily an occupational doctor (Médecin du travail in French). The medical advisor can be a general practitioner (Médecin généraliste) or any other kind of doctor allowed to provide the services described below in the French territory.
Analysis of results of pre-employment medical tests
The medical advisor must confirm job candidates’ aptitude to work. All staff is required to undergo comprehensive pre-employment medical tests before being recruited to certify their fitness for work. The tests and examinations will be carried out at the medical centre to be contracted by the under Lot 1. The medical advisor will receive and analyse the test results and provide the contracting authority with a certificate indicating aptitude or non-aptitude of the candidate to work (Annex G – Certificate of aptitude).
The tests and examinations performed during the pre-employment visit at the medical centre (under Lot 1) will be sent by the medical centre to the medical advisor for analysis. The medical advisor will analyse the results of both and verify that potential new staff members are able to perform their duties in accordance with the functions and tasks of the position that they were selected for.
The medical advisor must provide the contracting authority with the certificate indicating aptitude or non-aptitude of the candidate to work, for which a template is provided in Annex G once they complete their assessment.
Section IV: Procedure
Section VI: Complementary information