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Services - 377790-2018

30/08/2018    S166

Belgium-Brussels: International Ocean Governance Stakeholder Forum

2018/S 166-377790

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Avenue du Bourget 1
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1140
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/EASME
Address of the buyer profile: https://ec.europa.eu/easme/en
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3998
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3998
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

International Ocean Governance Stakeholder Forum

II.1.2)Main CPV code
79421000 Project-management services other than for construction work
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a call for tenders, in a form of an open procedure, launched with a view to conclude a service contract to select a service provider to set up and operate a "secretariat" that will establish a regular dialogue amongst stakeholders groups in the field of the international ocean governance. The goal of these services is to bring together representatives, practitioners and experts from relevant actor and stakeholder groups. Additionally, it will support the follow-up to the IOG agenda and establish a regular dialogue on the EU's efforts to improve international ocean governance.

Tasks to be carried out by the contractor are further detailed in the tender specifications in section 1.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79421200 Project-design services other than for construction work
79421100 Project-supervision services other than for construction work
71248000 Supervision of project and documentation
71242000 Project and design preparation, estimation of costs
79952000 Event services
55520000 Catering services
79419000 Evaluation consultancy services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

The tasks are to be performed at the premises designated by the contractor, save where meetings are to beheldat EASME's or the European Commission’s premises.

II.2.4)Description of the procurement:

This is a call for tenders, in a form of an open procedure, launched with a view to conclude a service contract to select a service provider to set up and operate a "secretariat" that will establish a regular dialogue amongst stakeholders groups in the field of the international ocean governance. The goal of these services is to bring together representatives, practitioners and experts from relevant actor and stakeholder groups. Additionally, it will support the follow-up to the IOG agenda and establish a regular dialogue on the EU's efforts to improve international ocean governance.

Tasks to be carried out by the contractor are further detailed in the tender specifications in section 1.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 44
This contract is subject to renewal: yes
Description of renewals:

See Internet address provided in Section I.3.

The initial duration of the contract will be 22 months (market volume of max. 750 000 EUR) with a possibility of renewal for another 22 months (market volume of max. 750 000).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The EMFF work programme for 2018. The item 1.3.1.4. Stakeholder forum – international ocean governance.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/10/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/10/2018
Local time: 12:00
Place:

The Executive Agency for Small and Medium-size Enterprises

Covent Garden 2

Place Charles Rogier 16

1210 Brussels

Information about authorised persons and opening procedure:

See Internet address provided in section I.3.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

See Internet address provided in section I.3.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +35 243031
Fax: +35 243032100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
23/08/2018