Supplies - 378599-2014

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06/11/2014    S214

United Kingdom-Caerphilly: Document creation, drawing, imaging, scheduling and productivity software package

2014/S 214-378599

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: National Procurement Service (Welsh Government)
Postal address: T'yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Contact person: ICT Category
For the attention of: Zoe Fisher, Rob Newman
Telephone: +44 3007900170

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
Official name: National Procurement Service (Welsh Government)
Postal address: T'yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Contact person: ICT Category
For the attention of: Zoe Fisher/ Rob Newman
Telephone: +44 3007900170
Internet address:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: The National Procurement Service is a pan public sector organisation that will deliver 'All-Wales' contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at This list may be subject to change during the life of the agreement. In addition, the agreement will be available for use by All Schools and Town and Community Councils within the City and County Boundaries of Wales. Further details on the organisations that can use the Agreement will be included in the OJEU Notice

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Commoditised Software and Software Solutions Framework.
II.2)Type of contract and place of delivery or of performance
Various Across Wales.


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The National Procurement Service (NPS) on behalf of the Welsh public sector wishes to establish a framework agreement for the supply of software.
Key areas are likely to include but are not limited to:
— Commercial Off-The-Shelf Software (COTS);
— Security Software;
— Microsoft Software;
— Adobe Software;
— Enterprise Resource Planning (ERP) Software Solutions;
— Finance Software Solutions;
— Human Resources (HR) and Payroll Software Solutions;
— Customer Relationship Management (CRM) Software Solutions;
— Data Management And Reporting (DMS) Software Solutions;
— Enterprise Content Management (ECM) Software Solutions;
— Mobile Application Solutions.
Full details of scope and how the requirement will be split will be included in the OJEU Contract Notice. NPS will carry out market engagement to test assumptions behind the above list of proposed services and shape the optimal structure to achieve the commercial aims of this procurement.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

48300000 Document creation, drawing, imaging, scheduling and productivity software package, 48400000 Business transaction and personal business software package, 48500000 Communication and multimedia software package, 48600000 Database and operating software package, 48700000 Software package utilities, 48800000 Information systems and servers, 48900000 Miscellaneous software package and computer systems, 72200000 Software programming and consultancy services, 48000000 Software package and information systems, 48200000 Networking, Internet and intranet software package

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
— Market engagement: National Procurement Service will engage with suppliers to establish the most appropriate commercial models and contracting terms to deliver best value. In order to do this, market engagement and consultation will take place via a supplier workshop to be held in Wales. You should record your interest in the Notice via the ‘Further Information' tab, ‘Additional Notice Options'. By recording your interest you will be automatically sent information including invites to Supplier Days, clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice.
— Community benefits: The commitment to deliver ‘community benefit' outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense.
— National Procurement Service may change both the scope and the structure of this framework procurement as a result of market and customer engagement.
— National Procurement Service does not guarantee that a call for competition will definitely take place as a result of this Prior Information Notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
It is anticipated that payment will be made in Sterling.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(WA Ref:17208)
VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation

Environmental protection legislation

Employment protection and working conditions

VI.4)Date of dispatch of this notice: