Supplies - 380212-2017

28/09/2017    S186    European Parliament - Supplies - Contract notice - Open procedure 

Belgium-Brussels: Open call for tender for the establishment of a framework contract for the update and maintenance of the Parlamentarium in Brussels and for the fit-out of other visitors' facilities

2017/S 186-380212

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Bruxelles
NUTS code: BE
Postal code: 1047
Country: Belgium

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
NUTS code: BE

Internet address(es):

Main address:

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Open call for tender for the establishment of a framework contract for the update and maintenance of the Parlamentarium in Brussels and for the fit-out of other visitors' facilities.

Reference number: COMM/DG/AWD/2017/276.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The contract refers to the fit-out of the Parlamentarium and of exhibition spaces and welcome areas: their furniture, media stations and graphical components, i.e.:

— the maintenance and repair of fit-out elements in Brussels,

— the regular update of physical exhibition contents, in particular the graphical elements,

— the supply of exhibition furniture, casings, media stations and graphics for new visitors' services/mini-parlamentaria throughout Europe.

II.1.5)Estimated total value
Value excluding VAT: 7 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: BE
Main site or place of performance:

The Parlamentarium in Brussels and the exhibition spaces in other visitors' facilities in Europe.

II.2.4)Description of the procurement:

The present call for tender covers a combination of service (maintenance, specific tasks) and supply tasks (production of exhibition elements, new developments).

1) Maintenance of the Brussels exhibition:

The first part of the specific technical clauses refers to a general maintenance mission for the fit-out elements of the Brussels exhibition that have a communication (media stations, graphical elements) or a practical (lockers, personal media guide trolleys, floor scanners, etc.) functions. The Station Europe and Atrium visitors' hub are also integrated in the scope of this general maintenance task.

2) Production tasks:

The second part of the specific technical clauses covers a wide series of well-defined production tasks, which are required for:

a) the replacement of exhibition items damaged beyond repair, therefore requiring the re-production of fit-out elements, or part thereof. Replacement means re-production of a true copy of the original item (‘à l'identique’);

b) the regular or punctual update of some exhibition content installations;

c) the duplication of already existing exhibition elements.

3) Projects and services:

The European Parliament also wishes to be able to react swiftly to new developments or political decisions that require punctual modifications of the exhibition contents, and which may require genuinely new design solutions and/or fit-out works of a limited scale.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

3 times with an optional prolongation of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please use the e-mail only for issues related to a compulsory visit to the premises. Any other questions must be placed via e-tendering platform

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/01/2018
Local time: 10:00

See tender documents.

Information about authorised persons and opening procedure:

See tender documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Compulsory visit to the premises: 16.10.2017.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Directorate-General for Communication
Town: Brussels
Country: Belgium
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062

Internet address:

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeal against the award decision must be lodged within 2 months of the notification of the results.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: