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Works - 380409-2020

12/08/2020    S155

United Kingdom-Belfast: Electrical wiring and fitting work

2020/S 155-380409

Prior information notice

This notice is for prior information only

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Northern Ireland Housing Executive
Postal address: 2 Adelaide Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 8BP
Country: United Kingdom
Contact person: Chris Brown
E-mail: christopher.brown@nihe.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3)Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fixed Electrical Inspections and Testing

Reference number: CTO83
II.1.2)Main CPV code
45311000 Electrical wiring and fitting work
II.1.3)Type of contract
Works
II.1.4)Short description:

The contracting authority will require contractors to carry out fixed electrical inspections, testing, remedial works and a programme of smoke alarm replacement/installations within the geographic locations identified herein. The works are currently being undertaken by the contracting authority's direct labor organisation (DLO), however, suitably experienced and qualified contractors are now required to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme.

As a landlord the contracting authority operates within the context of regulatory legal frameworks which include Management of Health and Safety at Work Regulations (Northern Ireland) 2000, Health and Safety at Work (Northern Ireland) Order 1978, Electricity at Work Regulations (Northern Ireland) 1991 and IET Wiring Regulations, BS7671, 2018.

A total of approximately 29 100 properties are expected to be completed by the successful contractors. The completion programme will be reviewed on a monthly basis. The successful contractors may be required to complete at least 13 property's per day.

An inspection and test of the electrical installation in each property will be completed in accordance with BS7671 (IET Wiring Regulations) and all necessary repairs will be completed and any non-compliance issues will be made good (by disconnecting any dangerous electrical fittings). Smoke detectors which have already achieved or will achieve a 10-year life within the next 5 years are expected be replaced.

An electrical installation and test certificate/report will be provided electronically and uploaded onto the contracting authority’s I.T. system. This therefore means successful contractors will be required to interface with the contracting authority's I.T. system in order to receive task orders and to satisfy compliance requirements.

Where tenant installed or installations adjusted by the tenant are identified, the contractors will still inspect, test and make safe (if necessary) but complete and submit a report recommending any remedial repair work.

It is anticipated the initial contract period will be for 3 years with the option to extend up to a further 2 years or part thereof.

Economic operators may bid for a maximum of three lots and can win two lots. Details of the award sequence will be provided within the ITT.

The price list is expected to be based on the NHFM3.

The form of contract is expected to be NEC3 — term service short contract.

Economic operators may need to provide their ISO 9001 certificate, upper tier waste carriers license and NICEIC certification for evaluation at the time of tender.

Economic operators will need to provide details of two example contracts demonstrating experience off undertaking fixed electrical inspections, testing, remedial works and smoke alarm installation/replacement in the 7 years before the tender submission deadline. These may be ongoing but must have started at least 18 months before the tender submission deadline. Both examples must be in the context of multiple occupied or unoccupied, domestic properties. Experience may need to demonstrate how you managed a programme work to meet the client's deadlines, had your performance managed and how you minimised disruption to the customer. This is not a definitive account of the selection criteria and is subject to change.

The following Constructionline categories are likely to apply, but are subject to change: testing of electrical installations term contracts, testing of electrical installations, electrical services and internal electrical installations.

Compensation events for Covid-19 related hardship will not be accepted.

If you foresee any issues with the intended procurement process, selection criteria or requirement in general please email Christopher.Brown@nihe.gov.uk

II.1.5)Estimated total value
Value excluding VAT: 7 155 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

East Area and Causeway Area

Lot No: 1
II.2.2)Additional CPV code(s)
45310000 Electrical installation work
45317000 Other electrical installation work
45311100 Electrical wiring work
45311000 Electrical wiring and fitting work
45311200 Electrical fitting work
44111530 Electrical insulating fittings
44111511 Electrical insulators
II.2.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
NUTS code: UKN12 Causeway Coast and Glens
NUTS code: UKN15 Mid and East Antrim
Main site or place of performance:

East Area and Causeway Area.

II.2.4)Description of the procurement:

Basic overview of the process:

1) the contracting authority supplies contractor a list of addresses that are due a fixed electrical inspection/test and smoke/heat detector head replacement for the coming year;

2) the contractor submits to the contracting authority an inspection and testing programme detailing how they will deliver the overall programme within the annual timescales specified (usually post code order);

3) contractor issues standard letter to the tenant 14 days in advance a start date appointment (the letter will also specify the customer’s obligations as per their tenancy agreement to allow access to the property to carry out the inspection and testing);

4) contractor carry’s out a risk assessment, including social distancing, before attending, gains access successfully takes before photographs, undertakes inspection and testing if required replaces smoke and heat alarms does remedial work if applicable.

Records the manufacturer dates of all smoke and heat alarms, non-compliance issues, takes after photographs and uploads these details, non-compliance report and relevant certification on to the contracting authority's nominated database with 28 days of completion.

The contractor may be required to safely reposition, protect and move to the original position, tenant's furnishings to access areas required to undertake the requirements of the contract.

The work to these properties will include the following:

— smoke detector replacement,

— heat detector Replacement,

— inspections, testing and repairs of fixed electrical installation — electrical wiring and electrical components that are fixed to the building,

— any other work as detailed in the tender documents.

Fixed electrical inspection and testing — the inspection and testing will check the condition of the fixed electrical installation against the UK standard for the safety of electrical installations, BS7671 — requirements for electrical installations (IET Wiring Regulations).

The most common repairs /replacements are shown below:

— immersion booster switch

— imm. heater — reconnect and test

— disconnect shower and make good

— 45A p/cord switch

— cooker unit

— cooker connector

— 4" fan

— 6" fan

— overhaul/service fan

— renew low voltage fan and transformer

— 2 way c/unit

— 4 way c/unit

— 6 way c/unit

— 7-12 way c/unit

— 11-14 way c/unit

— 100 a isolator

— 16 mm single cable @ c/unit

— Rewire lighting cable up to 10 metres (1 way) — downstairs

— Rewire lighting cable up to 10 metres (2 way) — downstairs

— Rewire lighting cable up to 10 metres (1 way) — upstairs

— Rewire lighting cable up to 10 metres (2 way) — upstairs

— 100a Esco

— modify back board

— new meter tails

— rewire of one spur up to 10 metres (downstairs)

— rewire of one spur up to 10 metres (upstairs)

— rewire of 1 part of sockets downstairs up to 10 metres

— rewire of 1 part of sockets upstairs up to 10 metres

— reconnect light fitting

— ceiling rose

— bathroom sealed fitting

— reconnect light fitting

— integral RCD

— MCB any size

— fuse shield

— RCBO any size

— HRC fuse

— ISCO connector

— light switch any gang

— 5A pull cord switch

— pull cord String only

— single socket

— twin socket

— RCD socket

— 20A DP switch neon

— 13A fused spur neon

— reconnect socket/switch

— rewire 1 part of smoke alarm circuit up to 10 metres

— replace smoke detector

— replace heat detector

— cooker fault

— test installation

— cross-bond.

The scope of the requirement is subject to change and full details of the requirement will be set out in the tender documents.

II.2.14)Additional information

Approximately 9 900 properties in this lot, approximately 2 720 of which may require smoke alarm/heat alarm/head replacement. It is expected the greater proportion of work will be electrical inspections and testing services and any remedial works identified during the survey. Stock figures are indicative only and are subject to change and will be set out in the tender documents.

II.2)Description
II.2.1)Title:

South and East Belfast Area

Lot No: 2
II.2.2)Additional CPV code(s)
45311000 Electrical wiring and fitting work
45311100 Electrical wiring work
45317000 Other electrical installation work
45310000 Electrical installation work
45311200 Electrical fitting work
44111530 Electrical insulating fittings
44111511 Electrical insulators
II.2.3)Place of performance
NUTS code: UKN06 Belfast
Main site or place of performance:

South and East Belfast.

II.2.4)Description of the procurement:

Basic overview of the process:

1) the contracting authority supplies contractor a list of addresses that are due a fixed electrical inspection/test and smoke/heat detector head replacement for the coming year;

2) the contractor submits to the contracting authority an inspection and testing programme detailing how they will deliver the overall programme within the annual timescales specified (usually post code order);

3) contractor issues standard letter to the tenant 14 days in advance a start date appointment (the letter will also specify the customer’s obligations as per their tenancy agreement to allow access to the property to carry out the inspection and testing);

4) contractor carry’s out a risk assessment, including social distancing, before attending, gains access successfully takes before photographs, undertakes inspection and testing if required replaces smoke and heat alarms does remedial work if applicable.

Records the manufacturer dates of all smoke and heat alarms, non-compliance issues, takes after photographs and uploads these details, non-compliance report and relevant certification on to the contracting authority's nominated database with 28 days of completion.

The contractor may be required to safely reposition, protect and move to the original position, tenant's furnishings to access areas required to undertake the requirements of the contract.

The work to these properties will include the following:

— smoke detector Replacement

— heat detector Replacement

— inspections, testing and repairs of fixed electrical installation — electrical wiring and electrical components that are fixed to the building.

— any other work as detailed in the tender documents.

Fixed electrical inspection and testing — the inspection and testing will check the condition of the fixed electrical installation against the UK standard for the safety of electrical installations, BS7671 — requirements for electrical installations (IET Wiring Regulations).

The most common repairs/replacements are shown below:

— immersion booster switch

— Imm. heater — reconnect and test

— disconnect shower and make good

— 45A p/cord switch

— cooker unit

— cooker connector

— 4" fan

— 6" fan

— overhaul/service fan

— renew low voltage fan and transformer

— 2 way c/unit

— 4 way c/unit

— 6 way c/unit

— 7-12 way c/unit

— 11-14 way c/unit

— 100 a isolator

— 16 mm single cable @ c/unit

— rewire lighting cable up to 10 metres (1 way) — downstairs

— rewire lighting cable up to 10 metres (2 way) — downstairs

— rewire lighting cable up to 10 metres (1 way) — upstairs

— rewire lighting cable up to 10 metres (2 way) — upstairs

— 100a Esco

— modify back board

— new meter tails

— rewire of one spur up to 10 metres (downstairs)

— rewire of one spur up to 10 metres (upstairs)

— rewire of 1 part of sockets downstairs up to 10 metres

— rewire of 1 part of sockets upstairs up to 10 metres

— reconnect light fitting

— ceiling rose

— bathroom sealed fitting

— reconnect light fitting

— integral RCD

— MCB any size

— Fuse shield

— RCBO any size

— HRC fuse

— ISCO connector

— light switch any gang

— 5A pull cord switch

— pull cord string only

— single socket

— twin socket

— RCD socket

— 20A DP switch neon

— 13A fused spur neon

— reconnect socket/switch

— rewire 1 part of smoke alarm circuit up to 10 metres

— replace smoke detector

— replace heat detector

— cooker fault

— test installation

— cross-bond.

The scope of the requirement is subject to change and full details of the requirement will be set out in the tender documents.

II.2.14)Additional information

Approximately 9 600 properties in this lot, approximately 2 640 of which may require smoke alarm/heat alarm/head replacement. It is expected the greater proportion of work will be electrical inspections and testing services and any remedial works identified during the survey. Stock figures are indicative only and are subject to change and will be set out in the tender documents.

II.2)Description
II.2.1)Title:

North Down/Ards and Lisburn/Castlereagh

Lot No: 3
II.2.2)Additional CPV code(s)
45311000 Electrical wiring and fitting work
45311100 Electrical wiring work
45317000 Other electrical installation work
45310000 Electrical installation work
45311200 Electrical fitting work
44111530 Electrical insulating fittings
44111511 Electrical insulators
II.2.3)Place of performance
NUTS code: UKN09 Ards and North Down
NUTS code: UKN14 Lisburn and Castlereagh
Main site or place of performance:

Such as: North Down, Newtownards, Lisburn and Castlereagh.

II.2.4)Description of the procurement:

Basic overview of the process:

1) the contracting authority supplies contractor a list of addresses that are due a fixed electrical inspection/test and smoke/heat detector head replacement for the coming year;

2) the contractor submits to the contracting authority an inspection and testing programme detailing how they will deliver the overall programme within the annual timescales specified (usually post code order);

3) contractor issues standard letter to the tenant 14 days in advance a start date appointment (The letter will also specify the customer’s obligations as per their tenancy agreement to allow access to the property to carry out the inspection and testing);

4) contractor carry’s out a risk assessment, including social distancing, before attending, gains access successfully takes before photographs, undertakes inspection and testing if required replaces smoke and heat alarms does remedial work if applicable. Records the manufacturer dates of all smoke and heat alarms, non- compliance issues, takes after photographs and uploads these details, non-compliance report and relevant certification on to the contracting authority's nominated database with 28 days of completion.

The contractor may be required to safely reposition, protect and move to the original position, tenant's furnishings to access areas required to undertake the requirements of the contract.

The work to these properties will include the following:

— smoke detector replacement;

— heat detector replacement;

— inspections, testing and repairs of fixed electrical installation — electrical wiring and electrical components that are fixed to the building;

— any other work as detailed in the tender documents.

Fixed electrical inspection and testing — the inspection and testing will check the condition of the fixed electrical installation against the UK standard for the safety of electrical installations, BS7671 — requirements for electrical installations (IET Wiring Regulations).

The most common repairs/replacements are shown below:

— immersion booster switch

— Imm. heater — reconnect and test

— disconnect shower and make good

— 45A p/cord switch

— cooker unit

— cooker connector

— 4" fan

— 6" fan

— overhaul/service fan

— renew low voltage fan and transformer

— 2 way c/unit

— 4 way c/unit

— 6 way c/unit

— 7-12 way c/unit

— 11-14 way c/unit

— 100 a isolator

— 16 mm single cable @ c/unit

— rewire lighting cable up to 10 metres (1 way) — downstairs

— rewire lighting cable up to 10 metres (2 way) — downstairs

— rewire lighting cable up to 10 metres (1 way) — upstairs

— rewire lighting cable up to 10 metres (2 way) — upstairs

— 100a Esco

— modify back board

— new meter tails

— rewire of one spur up to 10 metres (downstairs)

— rewire of one spur up to 10 metres (upstairs)

— rewire of 1 part of sockets downstairs up to 10 metres

— rewire of 1 part of sockets upstairs up to 10 metres

— reconnect light fitting

— ceiling rose

— bathroom sealed fitting

— reconnect light fitting

— integral RCD

— MCB any size

— fuse shield

— RCBO any size

— HRC fuse

— ISCO connector

— light switch any gang

— 5A pull cord switch

— pull cord String only

— single socket

— twin socket

— RCD socket

— 20A DP switch neon

— 13A fused spur neon

— reconnect socket/switch

— rewire 1 part of smoke alarm circuit up to 10 metres

— replace smoke detector

— replace heat detector

— cooker fault

— test installation

— cross-bond.

The scope of the requirement is subject to change and full details of the requirement will be set out in the tender documents.

II.2.14)Additional information

Approximately 9 600 properties in this lot, approximately 2 640 of which may require smoke alarm/heat alarm/head replacement. It is expected the greater proportion of work will be electrical inspections and testing services and any remedial works identified during the survey. Stock figures are indicative only and are subject to change and will be set out in the tender documents.

II.3)Estimated date of publication of contract notice:
03/09/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

If you are interested in tendering, and you have not already done so, you must register with: https://etendersni.gov.uk/epps/home.do Tenders will only be accepted if submitted through eTendersNI and no tender documentation will be provided via email. Please ensure to register the CPV codes most relevant to your line of business and those quoted within this notice so you can be made aware of this and other similar tendering opportunities. Procurement guidance note (PGN 06/10) mandates the Housing Executive to use constructionline to assess the financial standing of tenderers. It is therefore the responsibility of the economic operator to ensure your constructionline details are correct and up to date with verified status and that your registration on eTendersNI is fully completed with the appropriate CPV codes. It is also the economic operator's responsibility to locate this competition upon advertisement. eTendersNI is not a Housing Executive managed system. Should you experience any difficulties or have any questions regarding the system, please contact the eTendersNI helpdesk. The content of this PIN is subject to change at any time without notice. The exact nature of the competition, works, duration, contract structure and intended procurement procedure, etc. will be detailed in any subsequent contract's documents. The Housing Executive does not bind itself to run any subsequent procurement competition for this requirement. Note, a notice of upcoming enhancements to the eTendersNI system has been published in the news section of eTendersNI. Economic operators should review this document at your earliest convenience.

VI.5)Date of dispatch of this notice:
07/08/2020