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Services - 381676-2021

27/07/2021    S143

United Kingdom-Leicester: Meter reading service

2021/S 143-381676

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Energy Procurement Team
E-mail: tenders@espo.org
Internet address(es):
Main address: www.espo.org

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

512_16 — Half Hourly Electricity Meter Operator and Data Services

Reference number: 512_16
II.1.2)Main CPV code
65500000 Meter reading service
II.1.3)Type of contract
Services
II.2)Description
II.2.1)Title:

512_16 — half hourly electricity meter operator and data services.

Lot No: 512_16
II.2.2)Additional CPV code(s)
09310000 Electricity
38554000 Electricity meters
50330000 Maintenance services of telecommunications equipment
50411300 Repair and maintenance services of electricity meters
65500000 Meter reading service
72300000 Data services
II.2.3)Place of performance
NUTS code: UK United Kingdom
II.2.4)Description of the procurement at the time of conclusion of the contract:

A multi supplier framework agreement for the provision of half hourly electricity meter operator and data services. The framework is divided into three lots:

Lot 1: Half hourly meter operator service;

Lot 2: Half hourly meter operator service;

Lot 3: A combined service of Lot 1 and Lot 2 priced together for a combined service offering.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by the following classifications of user throughout all administrative regions of the UK:

• Local Authority Councils;

• Educational Establishments (including Academies);

• Central Government Departments and Agencies and Local Government Departments and Agencies;

• Police, Fire and Rescue and Coastguard Emergency Services;

• NHS and HSC Bodies, including Ambulance Services;

• Registered Charities;

• Registered Social Landlords;

• Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 16/08/2016
End: 31/03/2021
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2016/S 159-287795

Section V: Award of contract/concession

Contract No: 512_16
Title:

Half Hourly Electricity Meter Operator and Data Services

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
16/08/2016
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Siemens plc
Postal address: Sir Williams Siemens House Frimley
Town: Camberley
NUTS code: UKJ2 Surrey, East and West Sussex
Postal code: GU16 8QD
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaire
Official name: SMS Energy Services Ltd
Postal address: Prennau House Copse Walk Cardiff Gate Business Park
Town: Cardiff
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Postal code: CF23 8XH
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 7 608 097.00 GBP

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

VI.5)Date of dispatch of this notice:
22/07/2021

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
65500000 Meter reading service
VII.1.2)Additional CPV code(s)
38554000 Electricity meters
50330000 Maintenance services of telecommunications equipment
50411300 Repair and maintenance services of electricity meters
65500000 Meter reading service
72300000 Data services
VII.1.3)Place of performance
NUTS code: UK United Kingdom
VII.1.4)Description of the procurement:

A multi supplier framework agreement for the provision of half hourly electricity meter operator and data services. The framework is divided into three lots:

Lot 1: Half hourly meter operator service

Lot 2: Half hourly meter operator service

Lot 3: A combined service of Lot 1 and Lot 2 priced together for a combined service offering.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by the following classifications of user throughout all administrative regions of the UK:

• Local Authority Councils;

• Educational Establishments (including Academies);

• Central Government Departments and Agencies and Local Government Departments and Agencies;

• Police, Fire and Rescue and Coastguard Emergency Services;

• NHS and HSC Bodies, including Ambulance Services;

• Registered Charities;

• Registered Social Landlords;

• Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Start: 16/08/2016
End: 15/08/2021
In the case of framework agreements, provide justification for any duration exceeding 4 years:

For the justification please refer to Section VII.2) Information about modifications.

VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 7 672 955.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: Siemens plc
Postal address: Sir Williams Siemens House Frimley
Town: Camberley
NUTS code: UKJ2 Surrey, East and West Sussex
Postal code: GU16 8QD
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaire
Official name: SMS Energy Services Ltd
Postal address: Prennau House Copse Walk Cardiff Gate Business Park
Town: Cardiff
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Postal code: CF23 8XH
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The framework has been extended beyond the maximum 4-year term to 15 August 2021.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

A replacement framework was due to commence on 1 April 2021. Procurement process for the replacement framework was delayed as a result of the Covid-19 pandemic. Suppliers looking to tender were predisposed with other organisational and customer service related duties brought about directly as result of the Covid-19 pandemic. This led to their inability to tender on the basis of the originally allotted timescales. The services available via this framework are required by law and are essential products required for use by local authorities, schools and other government bodies. A continued availability of the product lots is required by all customers that utilise the framework. ESPO could not have foreseen the circumstances that have arisen due to the Covid-19 pandemic and brought about the need for this extension. The nature of the framework remains exactly the same in terms of scope of services, and terms and conditions of service (other than its term).

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 7 608 097.00 GBP
Total contract value after the modifications
Value excluding VAT: 7 672 955.00 GBP